Pocketbook Agency
Executive Assistant to CEO of a FinTech Co.
Pocketbook Agency, Santa Monica, California, United States, 90403
Overview
We are seeking a high-caliber Executive Assistant who thrives in fast-paced environments and can anticipate needs, streamline operations, and serve as a true right hand to the CEO. Ideal candidates will have 3-5+ years of C-level EA experience in finance, fintech, or legal tech industries. Candidates with HR experience are also highly preferred as this role will entail light HR duties. This is a fully onsite role, located in Santa Monica. Key Responsibilities
Manage complex scheduling and calendar coordination Oversee inbox management and streamline communication Organize meetings, calls, and internal/external appointments Expense management Booking travel arrangements and creating detailed itineraries Provide general administrative support including travel research (minimal travel), event planning, document management, and light personal assistant support (approx. 20%) Serve as a gatekeeper and liaison, ensuring priorities are aligned Protect and manage the CEO’s time and energy effectively Occasionally provide off-hours flexibility (very rare weekend work) Qualifications
Proven experience as an Executive Assistant to a senior executive, ideally in tech or finance (startup preferred) High degree of professionalism, discretion, and emotional intelligence Excellent organizational, communication, and multitasking skills Ability to operate independently with sound judgment and proactive thinking Comfortable in a dynamic, fast-changing startup environment Pay
Up to $110,000 + benefits Location
Santa Monica, CA (onsite) Seniority level
Mid-Senior level Employment type
Full-time Job function
Administrative and Human Resources Industries
Technology, Information and Media and Financial Services
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We are seeking a high-caliber Executive Assistant who thrives in fast-paced environments and can anticipate needs, streamline operations, and serve as a true right hand to the CEO. Ideal candidates will have 3-5+ years of C-level EA experience in finance, fintech, or legal tech industries. Candidates with HR experience are also highly preferred as this role will entail light HR duties. This is a fully onsite role, located in Santa Monica. Key Responsibilities
Manage complex scheduling and calendar coordination Oversee inbox management and streamline communication Organize meetings, calls, and internal/external appointments Expense management Booking travel arrangements and creating detailed itineraries Provide general administrative support including travel research (minimal travel), event planning, document management, and light personal assistant support (approx. 20%) Serve as a gatekeeper and liaison, ensuring priorities are aligned Protect and manage the CEO’s time and energy effectively Occasionally provide off-hours flexibility (very rare weekend work) Qualifications
Proven experience as an Executive Assistant to a senior executive, ideally in tech or finance (startup preferred) High degree of professionalism, discretion, and emotional intelligence Excellent organizational, communication, and multitasking skills Ability to operate independently with sound judgment and proactive thinking Comfortable in a dynamic, fast-changing startup environment Pay
Up to $110,000 + benefits Location
Santa Monica, CA (onsite) Seniority level
Mid-Senior level Employment type
Full-time Job function
Administrative and Human Resources Industries
Technology, Information and Media and Financial Services
#J-18808-Ljbffr