Robert Half
Description We are looking for a detail-oriented Executive Assistant to provide comprehensive support to C-Suite executives. Based in Naples, Florida, this role demands exceptional organizational skills, discretion, and the ability to manage complex schedules, communications, and administrative tasks. The ideal candidate will thrive in a fast-paced environment, ensuring seamless executive operations and contributing to the efficiency of leadership functions. Responsibilities:
- Organize and maintain executive calendars using Microsoft Outlook, efficiently scheduling meetings and resolving conflicts.
- Coordinate internal and external meetings by preparing agendas, materials, and ensuring all logistical arrangements are completed.
- Manage board administration, including meeting coordination, agenda creation, document distribution, and preparation of meeting packets.
- Attend board and committee meetings as required, taking comprehensive minutes and distributing them promptly.
- Arrange travel logistics for executives, securing cost-effective and efficient options for flights, accommodations, and transportation.
- Plan and execute executive-level events and meetings, ensuring hospitality needs are met and visitors are welcomed professionally.
- Maintain and oversee meeting spaces, ensuring readiness and appropriate setup.
- Proven experience managing executive calendars and scheduling appointments with precision.
- Proficiency in preparing and presenting board materials, including agendas and presentations.
- Strong skills in arranging comprehensive travel plans and itineraries.
- Expertise in formatting and editing detailed documents, reports, and presentations.
- Ability to handle sensitive information with confidentiality and discretion.
- Exceptional organizational and multitasking capabilities in a high-pressure environment.
- Advanced proficiency in Microsoft Office Suite, particularly Outlook and PowerPoint.
- Excellent communication skills, both written and verbal, with a detail-oriented approach.