Description In this pivotal role, you'll take charge of managing complex calendars, coordinating high-level meetings, and ensuring seamless execution of day-to-day executive operations. You'll handle confidential information with exceptional discretion, communicate confidently with stakeholders at all levels, and act as a central hub for information flow across the organization. Ideal candidate brings demonstrated experience preparing presentations, board packets, and other executive-level meeting materials, along with overseeing all logistics for leadership and board meetings-from agenda development to minute-taking and follow-up actions. This position offers an exciting opportunity to support strategic initiatives, contribute to major projects, and keep the executive team running at peak efficiency. If you thrive in fast-paced environments, love creating order from chaos, and take pride in delivering polished, high-quality work, this role offers an outstanding platform to shine. Responsibilities:
- Manage executive calendars, schedule appointments, and organize travel arrangements to ensure efficient time management.
- Coordinate and plan leadership meetings, board meetings, and company-wide events, including preparing agendas, taking minutes, and managing logistics.
- Prepare and submit expense reports accurately and in a timely manner.
- Support special projects by conducting research, compiling data, and collaborating with teams to achieve project goals.
- Maintain confidentiality while handling sensitive information with professionalism and discretion.
- Oversee office operations, including inventory management and clerical tasks, to ensure a well-functioning work environment.
- Develop and create presentations and materials for executive and board meetings.
- Act as a point of contact for internal and external stakeholders, fostering positive relationships and clear communication.
- Ensure the accuracy and organization of meeting materials, agendas, and notes.
- Identify opportunities to streamline processes and improve efficiency in administrative operations.
- Bachelor's degree or equivalent relevant experience.
- At least 5 years of experience providing high-level administrative support to executives.
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and expense management software.
- Strong organizational and multitasking abilities, with an aptitude for managing competing priorities.
- Excellent written and verbal communication skills.
- Demonstrated ability to work independently, take initiative, and make sound decisions.
- Proven track record of handling confidential information with discretion.
- Experience coordinating meetings, events, and travel arrangements for senior leadership.
- The targeted salary range for this position is $70-90K
- Full benefits package (health, dental, and vision)
- 18 days PTO + Paid Holidays
- 401K with Company Match
- Hybrid work schedule