Sr. Executive Assistant Job at Systems Planning & Analysis in Arlington

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Overview

Systems Planning and Analysis, Inc. (SPA) delivers high-impact, technical solutions to complex national security issues. With over 50 years of business expertise and consistent growth, we are known for continuous innovation for our government customers, both in the US and abroad. Our exceptionally talented team is highly collaborative in spirit and practice, producing Results that Matter. Come work with the best! We offer opportunity, unique challenges, and clear-sighted commitment to the mission. SPA: Objective. Responsive. Trusted.

Responsibilities

The candidate will provide executive-level administrative assistant support and quality customer services for the Office of the Under Secretary of Defense - Research and Engineering and components within the OUSD (R&E) and the Deputy Secretary of Defense (DSD). Manage the day-to-day activities of the office; maintain a professional work environment by applying Senior Executive Service protocols; plan and schedule meetings, appointments, and conferences; and interact with the public and receive visitors to the office. Coordinate and prepare official Government travel using the Defense Travel System (DTS). Organize and maintain files and records; mail processing; and monitor the Correspondence and Task Management System (CATMS) tracking system. Provide strategic support for the day-to-day management of the office. Integrate support activities below to ensure that R&E senior leaders are prepared for meetings in a timely manner; scheduling actions are performed consistently, completely, rapidly and accurately; incoming requests and communications are appropriately triaged, addressed, and recorded; assigned actions are transparently communicated and coordinated for action and completion; and the overall professionalism, quality, and level of support in the office is calibrated to meet the needs of a fast‑paced, highly complex senior OSD organization. Manage and maintain the complex calendars and schedules of R&E senior leaders. Provide professional and technical support to the USD/DUSD (R&E) regarding their mission of advancing technology and innovation across the Department. Assure that executive decisions are understood and carried out according to the direction and guidance of the USD/DUSD (R&E); develop, recommend, and implement modifications to current procedures and policies to improve efficiency; assist the USD/DUSD (R&E) in assessing the OUSD (R&E) policies, requirements, plans, and programs in support of the Department's initiatives; and plan, develop, coordinate, and expedite actions.

Qualifications

• Bachelor’s degree OR 14 years of relevant experience
• 10+ years of DoD front office experience
• Active DoD TS/SCI clearance
• Advanced skills in Microsoft (MS) Office applications to include MS Outlook, MS PowerPoint, MS Word, and MS Excel
• Demonstrated experience providing timely and high-quality support to Executive-level Principals in a complex and fast-paced DoD environment requiring a high-degree of critical thinking, initiative, problem solving, and professional judgment across an organizational setting
• Knowledge and experience applying analytic approaches to address client needs and both plan and implement a strategic direction
• Demonstrated experience and skills in providing Executive Level Administrative Assistant support to Senior Executives in the Government, Military (DoD Flag/General Officers), or Private Sector
• Able to work fully onsite based on client needs

Location: Arlington, VA

Salary: $66,800.00–$142,800.00