Senior Executive Assistant Job at Career Group Companies in Plantation

LOCATION: Plantation, FL (5 days in office)

About the Role

Our client, a leading high-growth company, is seeking an exceptional Senior Executive Assistant to support the Office of the CEO. This is a fully on-site, high-intensity role requiring an A+++ corporate-caliber EA who thrives in a fast-paced, demanding environment and maintains a 24/7 mindset. The position formally reports to the Chief of Staff and partners closely with the broader C‑suite.

Key Responsibilities

• Provide complex, high-volume calendaring and schedule management across multiple time zones
• Manage domestic and international travel, including frequent last‑minute changes
• Serve as primary liaison between executive leadership and internal/external stakeholders
• Lead and coordinate communications, meeting preparation, agendas, and follow‑ups
• Support strategic projects and high-impact initiatives with the Chief of Staff
• Oversee expense reporting, travel logistics, and administrative processes
• Partner with a team of EAs to drive consistency, best practices, and operational cohesion
• Plan onsite and virtual events; assist with culture and engagement initiatives
• Collaborate on presentations, materials, and executive communications
• Handle highly confidential information with discretion and professionalism
• Partner with Talent Acquisition on onsite interviews and day‑one onboarding logistics
• Maintain readiness for after‑hours needs, including evenings and weekends

Requirements & Qualifications

• 7+ years supporting VPs and C‑suite executives within a corporate environment
• Experience from large, complex organizations; strong preference for candidates transitioning into a CEO’s office
• Must live within close commuting distance or be willing to relocate
• Polished, professional, and executive‑ready presence
• Mastery of Outlook, Zoom, Slack, and Microsoft Office Suite; Excel pivot tables a plus
• Highly tech‑savvy; comfortable with AI tools such as ChatGPT
• Experience with travel/expense tools (Concur, Navan a plus)
• Exceptional organizational skills, critical thinking, and attention to detail
• Ability to manage ambiguity, shifting priorities, and high‑pressure environments
• Strong interpersonal and communication skills, with ability to liaise at all levels
• Must be comfortable in a fast‑paced, friendly culture
• Not suitable for candidates coming primarily from HNWI, celebrity, or family office backgrounds

Seniority level

Mid‑Senior level

Employment type

Full‑time

Job function

Administrative

Industries

Office Administration

Referrals increase your chances of interviewing at Career Group Companies by 2x

Get notified about new Executive Assistant jobs in Plantation, FL.