Executive/Personal Assistant Job at Trellis Group in New York

Inside Out LLC is seeking an experienced Executive/Personal Assistant to provide comprehensive administrative and personal support to the Managing Director/Partner. The ideal candidate will be highly organized, detail-oriented, and capable of handling a wide range of administrative and executive support tasks. They will also be a self-motivated individual eager to align with Inside Out's vision, embodying its ethos in both their professional and personal endeavors. This position is a 40hour/week contract with ability to maneuver within different time zones.

Please provide your resume and cover letter to apply.

Key Responsibilities:

• Executive Support:
• Manage complex calendars, schedule appointments, and coordinate meetings for the CFO and MD.
• Prepare and edit correspondence, presentations, and reports.
• Organize travel arrangements and itineraries.
• Administrative Tasks:
• Handle confidential information with discretion.
• Assist with budget tracking, expense reporting, and invoicing.
• Coordinate internal and external communications across the team.
• Personal Assistance:
• Manage personal appointments and tasks as needed to ensure executives can focus on strategic priorities.
• Provide support for both professional and personal initiatives as required.
• Project Coordination:
• Assist in the planning and execution of company events, meetings, and sustainability-related projects.
• Liaise with various departments and external partners to streamline operations and facilitate communication.
• Sustainability Focus:
• Stay informed about trends, regulations, and best practices in the sustainability sector.
• Contribute ideas on integrating sustainable practices into day-to-day operations.

Qualifications:

• Experience:
• 3+ years of experience as an executive or high-end personal assistant, preferably in a sustainability, environmental, or related industry.
• Proven track record of supporting C‑suite executives in a fast‑paced environment.
• Skills:
• Exceptional organizational, time management, and communication skills.
• Proficiency in MS Office, calendar management, and expense reporting software.
• Strong attention to detail and the ability to prioritize multiple tasks simultaneously.
• Personal Attributes:
• Discreet, proactive, and resourceful with a high degree of professionalism.
• Adaptable and able to manage shifting priorities in a dynamic environment.
• A genuine interest in sustainability and a commitment to environmental responsibility.
• Education:
• A bachelor’s degree or equivalent experience is preferred.