Secretary I, II - Maui District Administration, Hana-Lahainaluna-Lanai-Molokai C

Join to apply for the Secretary I, II - Maui District Administration, Hana-Lahainaluna-Lanai-Molokai Complex Area role at Hawaiʻi State Department of Education.

The authorized level of the position is Secretary II. Applications are being accepted down to the Secretary I in the event of recruiting difficulties. This position serves the Hana-Lahainaluna-Lanai-Mmolokai Complex Area and is physically located in Puunene.

Salary Range: Secretary I, SR-12: $3,621.00 per month; Secretary II, SR-14: $3,917.00 per month.

Examples of Duties

• Greets visitors to the office and answers the telephone; refers calls and callers to supervisor and other staff; takes messages; makes appointments for the supervisor; provides direct factual information when appropriate;
• Receives and opens incoming mail; maintains files; prepares routine correspondence and reviews outgoing correspondence for accuracy and conformance with procedures;
• Establishes and maintains subject matter, alphabetic and/or chronological files; procures supplies, equipment and services through agency channels;
• Relays messages; allocates debits/credits or other bookkeeping items to correct accounts; may type, take dictation, or transcribe notes; explains details of services, methods or policies;
• Supervises clerical subordinates and others in highly complex clerical work as defined in the Office Assistant series (as applicable).

Minimum Qualifications

Experience Requirements: Except for substitutions provided for in this specification, applicants must have work experience described below in the amounts shown.

1. General Clerical Experience — Work involving English grammar, spelling, arithmetic; ability to read and understand instructions; and to speak and write clearly. For Secretary I/II, see the table in the original posting for required totals.
2. Specialized Clerical Experience — Progressively responsible typing, stenographic and/or substantive clerical work; knowledge of common office equipment; ability to carry out clerical procedures and perform secretarial tasks, including but not limited to reception, filing, travel arrangements, and composing correspondence.

Substitutions Allowed: Any combination of work experience and/or education that demonstrates the required knowledge, skills and abilities may be accepted in place of the minimum qualifications.

Substitution of Education for Experience:

• High school graduation with courses in English and arithmetic may substitute for six months of General Clerical Experience.
• Completion of a substantially full-time equivalent clerical/secretarial curriculum leading to a degree or diploma may substitute for part of Specialized Clerical Experience.
• Partial completion of a substantially full-time equivalent clerical/secretarial curriculum may be substituted for specialized experience on a month-for-month basis.
• Education at a university in a baccalaureate program may substitute for specialized experience under specified terms.

Quality of Experience: The required years of experience must demonstrate the ability to perform the duties of the position.

Supplemental Information

Salary is based on full-time employment and includes applicable differentials. Applicants must meet all requirements as of the application date. Calculation of experience is based on full-time, 40-hour workweeks. Part-time experience is pro-rated.

Temporary Assignment: If applicable, TA experience may be used to meet minimum qualifications and must be verified with the application as specified in the posting.

Documents: Attach all relevant supporting documents to your application. The Hawaii State Department of Education reserves the right to change benefits and requirements. This posting is not a contract.

Equal Opportunity: The Hawaii State Department of Education does not discriminate in its educational policies, programs, or activities on the basis of sex, race, color, religion, national origin, age, disability, or other protected characteristics.

Benefits: 12-month civil service benefits include holidays, vacation, sick leave, health insurance, life insurance, retirement, and other programs as described in the posted summary.