Adams & Martin Group is hiring: Legal Secretary-Litigation Defense in San Franci

SR. Business Solutions Manager at Adams & Martin Group

Adams & Martin Group is a rapidly growing mid‑sized litigation law firm located in San Francisco. We are seeking an experienced Litigation Secretary (Legal Secretary / Practice Assistant or Practice Specialist) to support our attorneys and manage case files.

Primary Responsibilities

• E‑filing and/or hard‑copy filings with courts; prepare legal documents using correct formatting based on local court rules.
• Send correspondence and client documents promptly.
• Schedule conference rooms for client meetings and depositions; arrange technology requirements.
• Communicate with clients, vendors and opposing counsel.
• Keep current with Insurance Litigation Guidelines.
• Process invoices and submit to accounting department for payment.
• Copy, scan, print and fax documents.
• Document preparation, filings and trial preparation.
• Calendaring all events in ProLaw and Microsoft Outlook.
• Calculate legal deadlines in accordance with statutory, local, state, federal and appellate rules; knowledge of ProLaw is a plus.
• Update ProLaw matters, including utilizing correct codes and categories for saving documents and incorporating accurate case information with correct party names and filings.

File Management

• Keep files updated and current in electronic format.
• Open and close out files according to firm policy, ensuring legal requirements are met.

Skills

• Excellent organizational and problem‑solving skills and attention to detail.
• Strong communication, grammar, proofreading and time‑management skills.
• Communicate with attorneys regarding progress on tasks and confirm priorities if necessary.
• Perform other duties as needed based on practice area and firm demands.
• Knowledge of Kofax Power or Adobe PDF editing software is a plus.

Desired Skills and Experience

• Excellent organizational and problem‑solving skills and attention to detail.
• Strong communication, grammar, proofreading and time‑management skills.
• Communicate with attorneys regarding progress on tasks and confirm priorities if necessary.
• Perform other duties as needed based on practice area and firm demands.
• Knowledge of Kofax Power or Adobe PDF editing software is a plus.

Seniority level

Entry level

Employment type

Full‑time

Job function

Legal

Industries

Law Practice and Legal Services

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.