The Bay Area Air Quality Management District
Public Records Coordinator (Staff Specialist I/II)
The Bay Area Air Quality Management District, San Francisco, California, United States, 94199
About the Position
Join an agency committed to creating a healthy breathing environment for every Bay Area resident while protecting and improving public health, air quality, and the global climate! The Air District is currently accepting applications for the position of
Public Records Coordinator (Staff Specialist I/II)
in the Legal Office. This is an open recruitment for one (1) full-time, represented position.
Position Responsibilities
Tracking, processing, and responding to requests for public records;
Communicating with members of the public to help them understand what records the Air District has and how they can make effective requests;
Coordinating with Air District staff across the agency to find relevant records;
Collecting and organizing responsive records;
Maintaining accurate logs and files;
Ensuring compliance with applicable legal requirements, in coordination with Air District attorneys;
Timely and accurately providing records to public requestors;
Exercising good, independent judgement and taking initiative when processing requests.
Examples of Duties for this Position The following duties are typical for jobs in the class. They are for illustrative purposes only and do not reflect the full scope of job duties.
Maintains computer databases and program records.
Prepares and responds to correspondence directed toward public and private organizations relative to programs; responds to oral and written requests for information about programs.
Explains and interprets policies, rules and regulations regarding programs; gathers and prepares background information.
Participates and assists in the development of policies and guidelines for assigned programs.
Coordinates and facilitates workshops, meetings, and trainings on the application and interpretation of Air District programs, regulations and rules; makes presentations and develops supporting technical materials.
Prepares Requests for Proposal (RFPs) and Requests for Quotations (RFQs); prepares contract documents and other agreements using standard District procedures; and reviews contract terms and conditions.
Performs other duties as assigned.
Minimum Qualifications Education & Experience
Staff Specialist I: Equivalent to a Bachelor's degree and two years of professional analytical experience.
Staff Specialist II: In addition to the above, two years of professional analytical experience.
Desirable Qualifications/Skills
Experience responding to requests under the California Public Records Act, the Freedom of Information Act, or other similar public records access laws
Experience communicating with members of the public by phone and email
Ability to manage a large volume of discrete projects and deadlines
Experience managing a large volume of information and documents in a short time period
Strong organizational skills
Strong time management skills
Strong interpersonal and communication skills
Strong computer skills with technology such as navigating databases to search for, compile, and extract information
Ability to exercise independent judgment and take initiative to complete projects in a satisfactory, timely manner without a lot of oversight or direction
Ability to take direction and change approach as needed
Strong problem‑solving skills
Records management experience
Experience with Relativity, Complete Discovery Source, Inc., and Dynamics 365 – a plus
How to Apply & Selection Criteria Interested individuals must submit a completed Air District application and responses to the supplemental questionnaire by 5:00 p.m. on Monday, January 19, 2026. Resumes are encouraged, but not mandatory, and will not be accepted in lieu of the required application materials. Applications must be submitted online; please visit www.baaqmd.gov/jobs to apply. Postmarked, faxed, and e‑mailed applications will not be accepted.
Do not include any additional documents, such as letters of recommendation, performance evaluations, work samples, etc. They will not be considered.
Individuals who apply for this position must respond to each required supplemental question. The responses will be evaluated in accordance with the procedures indicated under the Selection Criteria section.
Selection Criteria: May be based on a competitive examination consisting of a written exercise, interview, or combination. Depending on the number, a screening and/or panel interview may be used to determine the most qualified applicants.
The Air District may hire from this recruitment process to fill future vacancies occurring within the next 18 months.
Americans with Disabilities Act Accommodations Persons with disabilities who may require reasonable accommodations during the application and/or selection process should notify the Human Resources Division at (415) 749-4980.
Equal Employment Opportunity The Air District does not discriminate on the basis of race, national origin, ethnic group identification, ancestry, religion, age, sex, sexual orientation, gender identity, gender expression, color, genetic information, medical condition, or mental or physical disability, or any other attribute or belief protected by law. It is the Air District's policy to provide fair and equal access to the benefits of the programs or activities it administers.
Hybrid Work Schedule Hybrid work schedule may be available depending on the assignment.
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Public Records Coordinator (Staff Specialist I/II)
in the Legal Office. This is an open recruitment for one (1) full-time, represented position.
Position Responsibilities
Tracking, processing, and responding to requests for public records;
Communicating with members of the public to help them understand what records the Air District has and how they can make effective requests;
Coordinating with Air District staff across the agency to find relevant records;
Collecting and organizing responsive records;
Maintaining accurate logs and files;
Ensuring compliance with applicable legal requirements, in coordination with Air District attorneys;
Timely and accurately providing records to public requestors;
Exercising good, independent judgement and taking initiative when processing requests.
Examples of Duties for this Position The following duties are typical for jobs in the class. They are for illustrative purposes only and do not reflect the full scope of job duties.
Maintains computer databases and program records.
Prepares and responds to correspondence directed toward public and private organizations relative to programs; responds to oral and written requests for information about programs.
Explains and interprets policies, rules and regulations regarding programs; gathers and prepares background information.
Participates and assists in the development of policies and guidelines for assigned programs.
Coordinates and facilitates workshops, meetings, and trainings on the application and interpretation of Air District programs, regulations and rules; makes presentations and develops supporting technical materials.
Prepares Requests for Proposal (RFPs) and Requests for Quotations (RFQs); prepares contract documents and other agreements using standard District procedures; and reviews contract terms and conditions.
Performs other duties as assigned.
Minimum Qualifications Education & Experience
Staff Specialist I: Equivalent to a Bachelor's degree and two years of professional analytical experience.
Staff Specialist II: In addition to the above, two years of professional analytical experience.
Desirable Qualifications/Skills
Experience responding to requests under the California Public Records Act, the Freedom of Information Act, or other similar public records access laws
Experience communicating with members of the public by phone and email
Ability to manage a large volume of discrete projects and deadlines
Experience managing a large volume of information and documents in a short time period
Strong organizational skills
Strong time management skills
Strong interpersonal and communication skills
Strong computer skills with technology such as navigating databases to search for, compile, and extract information
Ability to exercise independent judgment and take initiative to complete projects in a satisfactory, timely manner without a lot of oversight or direction
Ability to take direction and change approach as needed
Strong problem‑solving skills
Records management experience
Experience with Relativity, Complete Discovery Source, Inc., and Dynamics 365 – a plus
How to Apply & Selection Criteria Interested individuals must submit a completed Air District application and responses to the supplemental questionnaire by 5:00 p.m. on Monday, January 19, 2026. Resumes are encouraged, but not mandatory, and will not be accepted in lieu of the required application materials. Applications must be submitted online; please visit www.baaqmd.gov/jobs to apply. Postmarked, faxed, and e‑mailed applications will not be accepted.
Do not include any additional documents, such as letters of recommendation, performance evaluations, work samples, etc. They will not be considered.
Individuals who apply for this position must respond to each required supplemental question. The responses will be evaluated in accordance with the procedures indicated under the Selection Criteria section.
Selection Criteria: May be based on a competitive examination consisting of a written exercise, interview, or combination. Depending on the number, a screening and/or panel interview may be used to determine the most qualified applicants.
The Air District may hire from this recruitment process to fill future vacancies occurring within the next 18 months.
Americans with Disabilities Act Accommodations Persons with disabilities who may require reasonable accommodations during the application and/or selection process should notify the Human Resources Division at (415) 749-4980.
Equal Employment Opportunity The Air District does not discriminate on the basis of race, national origin, ethnic group identification, ancestry, religion, age, sex, sexual orientation, gender identity, gender expression, color, genetic information, medical condition, or mental or physical disability, or any other attribute or belief protected by law. It is the Air District's policy to provide fair and equal access to the benefits of the programs or activities it administers.
Hybrid Work Schedule Hybrid work schedule may be available depending on the assignment.
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