Cleary Gottlieb Steen & Hamilton LLP
Senior Events Specialist - California
Cleary Gottlieb Steen & Hamilton LLP, San Francisco, California, United States, 94199
Cleary Gottlieb is a pioneer in globalizing the legal profession. We have 14 offices in major financial centers around the world and employ approximately 1,100 lawyers from more than 50 countries. Since 1946 our lawyers and staff have worked across practices, industries, jurisdictions, and continents to provide clients with simple, actionable approaches to their most complex legal and business challenges. We support every client relationship with intellectual agility, commercial acumen, and a human touch.
The Events Team The Events Team is responsible for the strategic development, production, and execution of a comprehensive portfolio of premium client experiences, including high‑profile conferences, webinars, distinguished client entertainment programs, and exclusive hospitality events that exemplify and elevate the Cleary brand and deepen client relationships. The team also provides coordination support for large‑scale internal events, including partner events, firm retreats, and holiday parties that reinforce our culture of excellence.
Senior Events Specialist – Global BDMC Team This role will serve as an integral member of the Global BDMC team, collaborating with local office and Practice Group support teams and other relevant functions across the firm. The role will work closely with the lawyers and professional staff in California and report to the firm's Senior Events Manager based in New York. The role requires the ability to work on‑site on a frequent basis in each of the Northern California offices, with one office (either the Peninsula or San Francisco) designated as the “home base office” for this position.
Responsibilities
Lead the comprehensive management of assigned events from initial concept development through post‑event evaluation and reporting.
Develop and maintain detailed project timelines with clear milestones, deliverables, and accountability measures.
Work on a collaborative basis with relevant stakeholders and internal departments to drive 360‑degree strategy across events.
Manage and maintain the California Events Calendar.
Develop event budgets, monitor expenses throughout event lifecycles, and conduct post‑event budget reconciliation.
Coordinate logistical elements including venues, F&B, security, registration management, attendee communications, on‑site coordination, and contingency planning.
Conduct thorough venue research, site visits, and selection processes to identify optimal locations that align with event objectives and budget parameters.
Negotiate contracts with vendors, venues, and service providers to secure favorable terms and pricing while ensuring quality standards.
Manage RSVP tracking and event attendee reports.
Produce premium event materials, including invitations, programs, signage, name badges, and promotional materials that consistently reflect Cleary’s distinguished brand identity and attention to detail.
Qualifications
5+ years of event management experience, preferably within a professional services firm, law firm, or corporate environment. Bachelor’s degree required.
Proven track record of successfully managing complex, multi‑stakeholder events from conception through execution.
Strong computer proficiency with expertise in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel).
Experience with CRM platforms such as Microsoft Dynamics and event management software such as Cvent preferred.
Proficient in virtual event platforms, including Zoom webinar and meeting functionalities.
Exceptional project management skills with ability to manage multiple concurrent events and competing priorities.
Team‑oriented approach with superior client service mindset, high attention to detail, and quality focus.
In‑depth knowledge of the Bay Area events landscape, including premier venues, restaurants, caterers, and key vendors.
Flexibility to work outside standard office hours as needed to facilitate events and complete time‑sensitive deliverables.
Ability to remain calm under pressure and solve problems creatively in fast‑paced environments.
Strong organizational skills with ability to anticipate needs and proactively address challenges.
Excellent oral and written communication skills.
Salary and Benefits The estimated base salary range for this position is $115,000 to $120,000 at the time of posting. This role is exempt and not overtime‑eligible. Cleary provides a comprehensive benefits package, including health care benefits.
Equal Opportunity Employment We are an equal‑opportunity employer. Cleary prohibits any form of discrimination or harassment based on any category protected by law and provides reasonable accommodations to enable otherwise qualified employees to perform essential functions of their position, provided the accommodation does not pose an undue hardship to the firm.
#J-18808-Ljbffr
The Events Team The Events Team is responsible for the strategic development, production, and execution of a comprehensive portfolio of premium client experiences, including high‑profile conferences, webinars, distinguished client entertainment programs, and exclusive hospitality events that exemplify and elevate the Cleary brand and deepen client relationships. The team also provides coordination support for large‑scale internal events, including partner events, firm retreats, and holiday parties that reinforce our culture of excellence.
Senior Events Specialist – Global BDMC Team This role will serve as an integral member of the Global BDMC team, collaborating with local office and Practice Group support teams and other relevant functions across the firm. The role will work closely with the lawyers and professional staff in California and report to the firm's Senior Events Manager based in New York. The role requires the ability to work on‑site on a frequent basis in each of the Northern California offices, with one office (either the Peninsula or San Francisco) designated as the “home base office” for this position.
Responsibilities
Lead the comprehensive management of assigned events from initial concept development through post‑event evaluation and reporting.
Develop and maintain detailed project timelines with clear milestones, deliverables, and accountability measures.
Work on a collaborative basis with relevant stakeholders and internal departments to drive 360‑degree strategy across events.
Manage and maintain the California Events Calendar.
Develop event budgets, monitor expenses throughout event lifecycles, and conduct post‑event budget reconciliation.
Coordinate logistical elements including venues, F&B, security, registration management, attendee communications, on‑site coordination, and contingency planning.
Conduct thorough venue research, site visits, and selection processes to identify optimal locations that align with event objectives and budget parameters.
Negotiate contracts with vendors, venues, and service providers to secure favorable terms and pricing while ensuring quality standards.
Manage RSVP tracking and event attendee reports.
Produce premium event materials, including invitations, programs, signage, name badges, and promotional materials that consistently reflect Cleary’s distinguished brand identity and attention to detail.
Qualifications
5+ years of event management experience, preferably within a professional services firm, law firm, or corporate environment. Bachelor’s degree required.
Proven track record of successfully managing complex, multi‑stakeholder events from conception through execution.
Strong computer proficiency with expertise in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel).
Experience with CRM platforms such as Microsoft Dynamics and event management software such as Cvent preferred.
Proficient in virtual event platforms, including Zoom webinar and meeting functionalities.
Exceptional project management skills with ability to manage multiple concurrent events and competing priorities.
Team‑oriented approach with superior client service mindset, high attention to detail, and quality focus.
In‑depth knowledge of the Bay Area events landscape, including premier venues, restaurants, caterers, and key vendors.
Flexibility to work outside standard office hours as needed to facilitate events and complete time‑sensitive deliverables.
Ability to remain calm under pressure and solve problems creatively in fast‑paced environments.
Strong organizational skills with ability to anticipate needs and proactively address challenges.
Excellent oral and written communication skills.
Salary and Benefits The estimated base salary range for this position is $115,000 to $120,000 at the time of posting. This role is exempt and not overtime‑eligible. Cleary provides a comprehensive benefits package, including health care benefits.
Equal Opportunity Employment We are an equal‑opportunity employer. Cleary prohibits any form of discrimination or harassment based on any category protected by law and provides reasonable accommodations to enable otherwise qualified employees to perform essential functions of their position, provided the accommodation does not pose an undue hardship to the firm.
#J-18808-Ljbffr