DarkStar Intelligence
Position Summary
DarkStar Intelligence is looking for an experienced, detail-oriented professional to coordinate and facilitate executive engagement activities in support of cabinet-level and senior executive leader government customers. The Executive Protocol Coordinator operates within a high-visibility executive secretariat environment, overseeing the full lifecycle of senior-level engagements and events, from invitation through execution. Reporting to program leadership, the coordinator manages the intake, tracking, coordination, facilitation, and execution of executive engagements, meetings, and travel. This includes ensuring timely coordination with government and contract customer security personnel for facility access, parking, and waiver approvals; as well as the coordination with cabinet-level government customer executive secretariat personnel for protocol requirements across all engagement activities. This role requires exceptional organizational skills, discretion, and the ability to perform effectively in a fast-paced, high-tempo environment supporting senior government officials. The ideal candidate brings experience supporting cabinet-level or senior executive leaders, familiarity with interagency coordination, and a demonstrated commitment to professionalism and precision in all aspects of delivery.
Location:
McLean, VA Schedule (FT/PT):
Full-Time Travel Required:
No Shift:
Day Remote Type:
No Remote Security Clearance:
TS/SCI Polygraph:
CI Polygraph
Primary Duties & Responsibilities
Review and assess incoming invitations for executive-level external engagements, preparing coordination activities across all applicable customer stakeholders
Coordinate with customer stakeholders to gather context and requirements necessary for the successful coordination, facilitation, and execution of each engagement
Support executive secretariat staff in developing comprehensive briefing materials and engagement books for proposed and approved travel and events
Partner with protocol staff to ensure seamless day-of execution for visits, including coordination with security personnel and other support elements
Assist government and subject matter experts in planning, preparing, and executing executive foreign travel
Collaborate with the protocol government lead to develop and refine event concepts into polished, well-executed engagements appropriate for cabinet-level principals
Deliver all work products and event support with accuracy and professionalism, free of planning or logistical errors
Perform additional administrative or protocol-related duties as directed by government staff
Minimum Qualifications
Top Secret/SCI Clearance; Counterintelligence Polygraph
Active TS/SCI with Polygraph security clearance
Bachelor’s degree in National Security, International Relations, Foreign Affairs, Public Administration, Political Science, or a related field
10+ years of experience providing direct support to executive-level leadership
In-depth knowledge of the U.S. Intelligence Community and federal government operations
Exceptional writing, grammar, and proofreading skills with strong attention to detail
Excellent time management and organizational skills with ability to balance multiple high-priority tasks
Strong interpersonal skills and the ability to perform confidently and professionally with grace under pressure with minimal supervision
Strong communications skills and the ability to conduct clear and concise briefings for senior executive leadership
Familiarity with Agency communication systems
Proven ability to identify and protect sensitive information while engaging with diverse stakeholders
Proficiency in Microsoft Office applications, including Word and Excel
Willingness to undergo additional vetting and sign a non‑disclosure agreement
Desired Salary Range
$125,000 - $145,000 per year. This pay range is a general guideline and not a guarantee of specific compensation or salary. When extending an offer, DarkStar Intelligence considers various factors, including (but not limited to) the job's responsibilities, education, experience, knowledge, skills, and abilities, as well as internal equity, market data alignment, applicable bargaining agreements (if any), and other relevant laws.
About DarkStar Intelligence DarkStar Intelligence is a Service‑Disabled Veteran‑Owned Small Business (SDVOSB) committed to advancing national security through mission support and tradecraft development. We prioritize both client satisfaction and employee retention, delivering high‑quality, intelligence‑based solutions grounded in our
“Core Four”
values:
Humility: We place mission success above personal recognition
Passion: We bring enthusiasm and dedication to every challenge
Agility: We adapt quickly to evolving operational needs
Ownership: We hold ourselves accountable for results and uphold the highest standards of excellence
We are mission‑driven and results‑oriented, striving to make our country safer through every task we undertake.
Equal Employment Opportunity (EEO) Commitment At DarkStar Intelligence LLC, we are committed to maintaining a professional and legally compliant work environment where individuals are treated with respect and fairness. We adhere strictly to all applicable Equal Employment Opportunity (EEO) laws and regulations. Employment decisions at DarkStar are made solely on the basis of individual qualifications, performance, and business needs. We prohibit discrimination in all aspects of employment—including hiring, compensation, promotion, training, discipline, and termination—on the basis of: Race or color, Religion, Sex (including pregnancy, sexual orientation, and gender identity), National origin, Age, Disability, Genetic information, Veteran status. Or any other status protected by applicable federal, state, or local law. Our EEO standards are embedded in all employment practices to ensure compliance, fairness, and accountability. We enforce a zero‑tolerance policy for unlawful discrimination or harassment and encourage employees to report concerns without fear of retaliation. EEO Flyer: shorturl.at/abpNX
Employee Benefits DarkStar Intelligence provides a competitive and comprehensive benefits package to support the health, financial stability, and personal well‑being of our team members.
Core Benefits for employees
Health Coverage: Medical, dental, and vision plans
Income Protection: Life insurance, short‑term disability, and long‑term disability
Retirement Planning: 401(k) plan with employer contributions
Work‑Life Support: Employee Assistance Program (EAP) and legal services
Paid Leave: Generous PTO, 11 paid federal holidays, and one floating holiday
Voluntary Benefits
Legal & Identity Protection: LegalShield and IDShield
Additional Insurance: Whole life, accident, and critical care coverage
We believe in recognizing and supporting the professionals who make our mission possible. Your well‑being is an investment in our collective success.
#J-18808-Ljbffr
DarkStar Intelligence is looking for an experienced, detail-oriented professional to coordinate and facilitate executive engagement activities in support of cabinet-level and senior executive leader government customers. The Executive Protocol Coordinator operates within a high-visibility executive secretariat environment, overseeing the full lifecycle of senior-level engagements and events, from invitation through execution. Reporting to program leadership, the coordinator manages the intake, tracking, coordination, facilitation, and execution of executive engagements, meetings, and travel. This includes ensuring timely coordination with government and contract customer security personnel for facility access, parking, and waiver approvals; as well as the coordination with cabinet-level government customer executive secretariat personnel for protocol requirements across all engagement activities. This role requires exceptional organizational skills, discretion, and the ability to perform effectively in a fast-paced, high-tempo environment supporting senior government officials. The ideal candidate brings experience supporting cabinet-level or senior executive leaders, familiarity with interagency coordination, and a demonstrated commitment to professionalism and precision in all aspects of delivery.
Location:
McLean, VA Schedule (FT/PT):
Full-Time Travel Required:
No Shift:
Day Remote Type:
No Remote Security Clearance:
TS/SCI Polygraph:
CI Polygraph
Primary Duties & Responsibilities
Review and assess incoming invitations for executive-level external engagements, preparing coordination activities across all applicable customer stakeholders
Coordinate with customer stakeholders to gather context and requirements necessary for the successful coordination, facilitation, and execution of each engagement
Support executive secretariat staff in developing comprehensive briefing materials and engagement books for proposed and approved travel and events
Partner with protocol staff to ensure seamless day-of execution for visits, including coordination with security personnel and other support elements
Assist government and subject matter experts in planning, preparing, and executing executive foreign travel
Collaborate with the protocol government lead to develop and refine event concepts into polished, well-executed engagements appropriate for cabinet-level principals
Deliver all work products and event support with accuracy and professionalism, free of planning or logistical errors
Perform additional administrative or protocol-related duties as directed by government staff
Minimum Qualifications
Top Secret/SCI Clearance; Counterintelligence Polygraph
Active TS/SCI with Polygraph security clearance
Bachelor’s degree in National Security, International Relations, Foreign Affairs, Public Administration, Political Science, or a related field
10+ years of experience providing direct support to executive-level leadership
In-depth knowledge of the U.S. Intelligence Community and federal government operations
Exceptional writing, grammar, and proofreading skills with strong attention to detail
Excellent time management and organizational skills with ability to balance multiple high-priority tasks
Strong interpersonal skills and the ability to perform confidently and professionally with grace under pressure with minimal supervision
Strong communications skills and the ability to conduct clear and concise briefings for senior executive leadership
Familiarity with Agency communication systems
Proven ability to identify and protect sensitive information while engaging with diverse stakeholders
Proficiency in Microsoft Office applications, including Word and Excel
Willingness to undergo additional vetting and sign a non‑disclosure agreement
Desired Salary Range
$125,000 - $145,000 per year. This pay range is a general guideline and not a guarantee of specific compensation or salary. When extending an offer, DarkStar Intelligence considers various factors, including (but not limited to) the job's responsibilities, education, experience, knowledge, skills, and abilities, as well as internal equity, market data alignment, applicable bargaining agreements (if any), and other relevant laws.
About DarkStar Intelligence DarkStar Intelligence is a Service‑Disabled Veteran‑Owned Small Business (SDVOSB) committed to advancing national security through mission support and tradecraft development. We prioritize both client satisfaction and employee retention, delivering high‑quality, intelligence‑based solutions grounded in our
“Core Four”
values:
Humility: We place mission success above personal recognition
Passion: We bring enthusiasm and dedication to every challenge
Agility: We adapt quickly to evolving operational needs
Ownership: We hold ourselves accountable for results and uphold the highest standards of excellence
We are mission‑driven and results‑oriented, striving to make our country safer through every task we undertake.
Equal Employment Opportunity (EEO) Commitment At DarkStar Intelligence LLC, we are committed to maintaining a professional and legally compliant work environment where individuals are treated with respect and fairness. We adhere strictly to all applicable Equal Employment Opportunity (EEO) laws and regulations. Employment decisions at DarkStar are made solely on the basis of individual qualifications, performance, and business needs. We prohibit discrimination in all aspects of employment—including hiring, compensation, promotion, training, discipline, and termination—on the basis of: Race or color, Religion, Sex (including pregnancy, sexual orientation, and gender identity), National origin, Age, Disability, Genetic information, Veteran status. Or any other status protected by applicable federal, state, or local law. Our EEO standards are embedded in all employment practices to ensure compliance, fairness, and accountability. We enforce a zero‑tolerance policy for unlawful discrimination or harassment and encourage employees to report concerns without fear of retaliation. EEO Flyer: shorturl.at/abpNX
Employee Benefits DarkStar Intelligence provides a competitive and comprehensive benefits package to support the health, financial stability, and personal well‑being of our team members.
Core Benefits for employees
Health Coverage: Medical, dental, and vision plans
Income Protection: Life insurance, short‑term disability, and long‑term disability
Retirement Planning: 401(k) plan with employer contributions
Work‑Life Support: Employee Assistance Program (EAP) and legal services
Paid Leave: Generous PTO, 11 paid federal holidays, and one floating holiday
Voluntary Benefits
Legal & Identity Protection: LegalShield and IDShield
Additional Insurance: Whole life, accident, and critical care coverage
We believe in recognizing and supporting the professionals who make our mission possible. Your well‑being is an investment in our collective success.
#J-18808-Ljbffr