NAOVI
Senior Executive Protocol Coordinator
NAOVI
Location: Fredericksburg, Virginia
Residency Status: ALL CANDIDATES MUST BE A U.S. CITIZEN
Security Clearance: ALL CANDIDATES MUST POSSESS AN ACTIVE TS/SCI w/CI poly for consideration of this position.
Time Type: Full-Time, Daytime Schedule - 100% onsite
Travel Reimbursement: Yes (within a 50-mile radius to the worksite)
Company Benefits: Yes
Company Overview: NAOVI (Novel Applications, Inc.) is a premier technology services company that provides solutions in the areas of Cyber Security, Information Management, and Systems Integration. NAOVI combines experience, creativity, flexibility, pragmatism, and cost‑effective solutions to deliver measurable business value to our clients.
NAOVI is an AA/EEO Employer – Minorities/Women/Veterans/Disabled.
Job Description NAOVI is seeking a skilled Senior Executive Protocol Coordinator that is experienced, detail‑oriented, professional to coordinate and facilitate executive engagement activities in support of cabinet‑level and senior executive leader government officials. The candidate will operate within a high‑visibility executive secretariat environment, overseeing the full lifecycle of senior‑level engagements and events, from invitation through execution. Reporting to program leadership, the coordinator manages the intake, tracking, coordination, facilitation, and execution of executive engagements, meetings, and travel. This includes ensuring timely coordination with government and contract agency security personnel for facility access, parking, and waiver approvals; as well as coordination with cabinet‑level government agency executive secretariat personnel for protocol requirements across all engagement activities. This role requires exceptional organizational skills, discretion, and the ability to perform effectively in a fast‑paced, high‑tempo environment supporting senior government officials.
Primary Responsibilities
Review and assess incoming invitations for executive‑level external engagements, preparing coordination activities across all applicable agency stakeholders.
Coordinate with agency stakeholders to gather context and requirements necessary for the successful coordination, facilitation, and execution of each engagement.
Support executive secretariat staff in developing comprehensive briefing materials and engagement books for proposed and approved travel and events.
Partner with protocol staff to ensure seamless days of execution for visits, including coordination with security personnel and other support elements.
Assist government and subject matter experts in planning, preparing, and executing executive foreign travel.
Collaborate with the protocol government leads to develop and refine event concepts into polished, well‑executed engagements appropriate for cabinet‑level principals.
Deliver all work products and event support with accuracy and professionalism, free of planning or logistical errors.
Perform additional administrative or protocol‑related duties as directed by government staff.
Basic Qualifications
Required Active TS/SCI with Polygraph security clearance.
Bachelor’s degree in National Security, International Relations, Foreign Affairs, Public Administration, Political Science, or a related field.
10+ years of experience providing direct support to executive‑level leadership.
In-depth knowledge of the U.S. Intelligence Community and federal government operations.
Exceptional writing, grammar, and proofreading skills with strong attention to detail.
Excellent time management and organizational skills with ability to balance multiple high‑priority tasks.
Strong interpersonal skills and the ability to perform confidently and professionally with grace under pressure with minimal supervision.
Strong communications skills and the ability to conduct clear and concise briefings for senior executive leadership.
Familiarity with Agency communication systems.
Proven ability to identify and protect sensitive information while engaging with diverse stakeholders.
Proficiency in Microsoft Office applications, including Word and Excel.
Willingness to undergo additional vetting and sign a non‑disclosure agreement.
Preferred Qualifications
Experience working in a senior executive or senior civilian service position (e.g., SNIS, DISES, SES).
Experience supporting senior executive or senior civilian service personnel (e.g., SNIS, DISES, SES).
Experience working in an executive protection capacity for cabinet level government leadership (e.g., Directors’ Protective Staff, Diplomatic Security Service, U.S. Secret Service).
Experience working in an executive secretariat or protocol environment.
Company Benefits
401k
Health, Dental and Vision
Long-Term and Short-Term Disability
3 Weeks’ Paid Vacation
5 Day Paid Sick Leave
11 Paid Holidays
Travel Reimbursement (50-mile radius to the work location).
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Location: Fredericksburg, Virginia
Residency Status: ALL CANDIDATES MUST BE A U.S. CITIZEN
Security Clearance: ALL CANDIDATES MUST POSSESS AN ACTIVE TS/SCI w/CI poly for consideration of this position.
Time Type: Full-Time, Daytime Schedule - 100% onsite
Travel Reimbursement: Yes (within a 50-mile radius to the worksite)
Company Benefits: Yes
Company Overview: NAOVI (Novel Applications, Inc.) is a premier technology services company that provides solutions in the areas of Cyber Security, Information Management, and Systems Integration. NAOVI combines experience, creativity, flexibility, pragmatism, and cost‑effective solutions to deliver measurable business value to our clients.
NAOVI is an AA/EEO Employer – Minorities/Women/Veterans/Disabled.
Job Description NAOVI is seeking a skilled Senior Executive Protocol Coordinator that is experienced, detail‑oriented, professional to coordinate and facilitate executive engagement activities in support of cabinet‑level and senior executive leader government officials. The candidate will operate within a high‑visibility executive secretariat environment, overseeing the full lifecycle of senior‑level engagements and events, from invitation through execution. Reporting to program leadership, the coordinator manages the intake, tracking, coordination, facilitation, and execution of executive engagements, meetings, and travel. This includes ensuring timely coordination with government and contract agency security personnel for facility access, parking, and waiver approvals; as well as coordination with cabinet‑level government agency executive secretariat personnel for protocol requirements across all engagement activities. This role requires exceptional organizational skills, discretion, and the ability to perform effectively in a fast‑paced, high‑tempo environment supporting senior government officials.
Primary Responsibilities
Review and assess incoming invitations for executive‑level external engagements, preparing coordination activities across all applicable agency stakeholders.
Coordinate with agency stakeholders to gather context and requirements necessary for the successful coordination, facilitation, and execution of each engagement.
Support executive secretariat staff in developing comprehensive briefing materials and engagement books for proposed and approved travel and events.
Partner with protocol staff to ensure seamless days of execution for visits, including coordination with security personnel and other support elements.
Assist government and subject matter experts in planning, preparing, and executing executive foreign travel.
Collaborate with the protocol government leads to develop and refine event concepts into polished, well‑executed engagements appropriate for cabinet‑level principals.
Deliver all work products and event support with accuracy and professionalism, free of planning or logistical errors.
Perform additional administrative or protocol‑related duties as directed by government staff.
Basic Qualifications
Required Active TS/SCI with Polygraph security clearance.
Bachelor’s degree in National Security, International Relations, Foreign Affairs, Public Administration, Political Science, or a related field.
10+ years of experience providing direct support to executive‑level leadership.
In-depth knowledge of the U.S. Intelligence Community and federal government operations.
Exceptional writing, grammar, and proofreading skills with strong attention to detail.
Excellent time management and organizational skills with ability to balance multiple high‑priority tasks.
Strong interpersonal skills and the ability to perform confidently and professionally with grace under pressure with minimal supervision.
Strong communications skills and the ability to conduct clear and concise briefings for senior executive leadership.
Familiarity with Agency communication systems.
Proven ability to identify and protect sensitive information while engaging with diverse stakeholders.
Proficiency in Microsoft Office applications, including Word and Excel.
Willingness to undergo additional vetting and sign a non‑disclosure agreement.
Preferred Qualifications
Experience working in a senior executive or senior civilian service position (e.g., SNIS, DISES, SES).
Experience supporting senior executive or senior civilian service personnel (e.g., SNIS, DISES, SES).
Experience working in an executive protection capacity for cabinet level government leadership (e.g., Directors’ Protective Staff, Diplomatic Security Service, U.S. Secret Service).
Experience working in an executive secretariat or protocol environment.
Company Benefits
401k
Health, Dental and Vision
Long-Term and Short-Term Disability
3 Weeks’ Paid Vacation
5 Day Paid Sick Leave
11 Paid Holidays
Travel Reimbursement (50-mile radius to the work location).
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