Coast Community College District
Program Coordinator-Professional Mariner Training Center
Coast Community College District, Newport Beach, California, us, 92659
Program Coordinator – Professional Mariner Training Center
Coordinates the student services day-to-day operations for designated USCG-approved courses, community education, contract education, and credit programs and activities of the Professional Mariner Training Center (PMTC). Distinguishing Career Features
The Program Coordinator – PMTC serves as a technical and procedural advisor as well as the program facilitator to support students within the PMTC programs, organizing related activities, and supporting student success and recruitment. Essential Duties and Responsibilities
Coordinates and participates in day-to-day student services operations for designated USCG-approved courses, community education, contract education, and credit programs and activities. Arranges adequate staffing, monitors, and adjusts staffing assignments, and prioritizes services to ensure student needs are met in accordance with program goals. Provides technical direction and information on issues pertaining to interpretation of policies and procedures. Develops efficient and thorough processes for the implementation of PMTC programs. Coordinates the administrative responsibilities of the PMTC operations on a day-to-day basis. Monitors projects, budgets, and business transactions and expenses. Oversees and coordinates not-for-credit student enrollment processes. Coordinates and participates in customer service, technical work, collecting and processing of registration, eligibility, and other program forms, applications, and documents. Communicates expectations and provides guidance to staff as well as PMTC facility users. Provides work direction for assigned temporary staff and student workers to ensure student needs are met. Serves as a team leader to oversee work of assigned temporary staff. Creates and publishes course catalogs, bulletins, flyers, email newsletters, certificates, and awards. Develops program marketing to recruit students, including community outreach, maintenance of the Waterfront Campus website, and various social media platforms to attract participation in for-credit and not-for-credit maritime programs. Represents the college by networking with other colleges, universities, and partners. Serves as the point person for event planning and facilitation. Participates in planning and conducting recruiting and outreach events that may include funding and in-kind resource development activities. Follows up with arranging and facilitating tours and special presentations, in conjunction with evening and weekend events. Assists the academic administrator with organizing and conducting fundraising events and activities. Communicates with the academic administrator on a regular basis regarding student concerns, not-for-credit program progress, and all safety matters. Monitors enrollment and ensures class schedules are up-to-date and that the class curriculum is implemented based on proposed classes for not-for-credit classes. Facilitates arrangements and technologies for on-and-offsite classrooms and training sites to support for-credit and not-for-credit instruction. Establishes and maintains the master calendar for all classes and events at the PMTC including the coordination of the classrooms and other facility/shared resources for academic programs. Provides information for and first-level advising to students requesting information, applying, and currently enrolled in for-credit and not-for-credit maritime programs. Refers to more advanced requests to academic faculty or other departments as appropriate. Coordinates and assists with staff training related to USCG-approved courses, community education, and contract education at the PMTC including safety, program policies, and procedures. Supports the preparation and maintenance, of course outlines, course framework, exams, instructor material, and other required documentation for USCG-approved courses in the for-credit and not-for-credit maritime programs. Reviews and works with instructors on program content for new and established classes as appropriate. Serves as a for-credit and not-for-credit program resource to provide administrative support to projects, resolve problems, and provide support and facilitate solutions for faculty, administrators, and staff. Prepares grant proposals in support of PMTC programs and classes. Ensures USCG-approved courses are in compliance with USCG National Maritime Center and Code of Federal Regulations requirements. Assists the academic administrator during USCG course audits to organize and present documents and follow up with modification requirements. Participates in the preparation of requests related to developing budget proposals. Monitors and maintains budgets in accordance with District policies and procedures. Coordinates Program Review and ARR requests for the PMTC administrative unit. Submits data on behalf of the maritime programs to national credentialing entities (National Maritime Center) for student academic progress and assists students with the application process for USCG credentialing. Maintains up-to-date files of provider contracts, agreements, and data requirements. Works with Risk Services and other District divisions in the preparation of vendor and/or temporary employment contracts to meet the needs of the program. Organizes and maintains records and statistical data necessary for research and program development and evaluation, and reports to funding and grantor agencies. Recommend the purchase of equipment and supplies and coordinate repair of lab equipment to assure program quality. Performs other related duties as assigned that support the objective of the position. Required to abide by all District policies and procedures including Board Policy 3050 – Code of Professional Ethics. Knowledge and Skills
Working knowledge of maritime program goals, objectives, procedures, and regulations. Working knowledge of budgetary methods, procedures, and techniques of cost analysis and reporting. Working knowledge of the policies and procedures associated with the assigned program’s licensing and certification processes for faculty, staff, and students. Knowledge of grant-funded programs and administrative processes related to grants and foundation support. Working knowledge of goal setting, organization, and time management. Working knowledge of administrative services and programs for developing, retaining, and engaging students. Well-developed human relations skills to convey technical concepts to others, to deal with sensitive and confidential information, to give instructions and training, and to facilitate training and discussions in individual and small group settings, and to interact with a wide variety of groups and individuals inside and outside the organization. Sufficient human relations skills to convey technical concepts to students, exercise patience, and make presentations to outside agencies. Skill in writing professional communications, reports, and materials. Language and writing skills to prepare reports and correspondence. Working knowledge of common office productivity software such as databases, word processing, spreadsheets, and presentation graphics. Math skills sufficient to maintain financial and statistical records. Ability to demonstrate sensitivity to a diverse population of individuals. Performs other related duties as assigned that support the objective of the position. Required to abide by all District policies and procedures including Board Policy 3050 – Code of Professional Ethics. Abilities
Ability to perform the essential responsibilities and functions of the position. Ability to learn District and college policies and procedures as well as those associated with grant programs, advising, student services, and leadership. Ability to coordinate programs and activities that require identifying outcomes and sequencing steps from design to implementation and evaluation. Ability to provide training and work direction. Ability to develop and maintain complex budgets. Ability to analyze situations accurately and adopt an effective course of action. Ability to meet schedules and timelines. Ability to read, interpret, apply, and explain rules, regulations, policies, and procedures. Ability to compile and verify data and prepare statistical reports. Ability to learn and apply applicable federal, state, and local laws, regulations, policies, and procedures. Ability to promote program services, activities, and events. Ability to use a computer and common office productivity software, conduct internet research, enter, organize, and extract data related to program and activity performance, and produce outcome-based reports. Ability to interact productively with a wide range of students of varying abilities and backgrounds, including economic, social, and cultural diversity. Ability to exercise a positive attitude, patience, empathy, compassion and good judgment when dealing with others. Ability to establish effective work relationships with other student service departments and academic areas. Physical Abilities
The general physical demands, working conditions, and essential job functions associated with this classification will be kept on file with the Office of Human Resources. Essential functions will vary by position. As defined by Title I of the Americans with Disabilities Act and California’s Fair Employment and Housing Act, the District shall engage in a timely, good faith interactive process with employees or employment applicants who are requesting or require reasonable accommodations and provide reasonable accommodations for employees or employment applicants who, because of their disability, are limited in or unable to perform one or more of the essential functions of their job in accordance with applicable state and federal law. Education and Experience and Demonstrated Evidence of DEIA
Typically requires a Bachelor’s degree in Communications, Business, Education, or a related discipline. Or, typically an Associate’s degree in Communications, Business, Education, or related discipline and two years of experience in a student program/services environment. Any combination of education and experience equivalent to the required qualifications, with three years of experience with an adult student population preferred. Evidence of sensitivity to and understanding of diverse academic, socioeconomic, cultural, disability, geographic, gender, gender identity, and ethnic backgrounds of community college students. (California Code of Regulations Title 5 53022; Education Code Section 87360; Coast Community College District EEO Plan) Licenses
Valid driver’s license. Valid First Aid/CPR certification. Preferred credential – USCG Merchant Mariner credential. Preferred certification – USCG Master Limited (25/50/100 GRT) endorsement or greater. Working Conditions
Work is performed indoors where minimal safety considerations exist. Reasonable Accommodations
Individuals who need reasonable accommodations in accordance with ADA should notify the Human Resources Office for assistance or email accommodation@cccd.edu. Application Requirements
Complete Coast Community College District Online Employment Application. Responses to Supplemental Questions. Cover Letter highlighting experiences relevant to this position and addressing the minimum and essential qualifications, including demonstrated evidence of DEIA. Current Resume of professional experience and educational background. EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER
The District does not discriminate based on race, color, sex, gender identity, gender expression, religion, age, national origin, ancestry, sexual orientation, marital status, medical condition, disability, veteran status, or genetic information. The District is committed to equal opportunity and supporting diversity, equity, inclusion, and accessibility for all employees and students.
#J-18808-Ljbffr
Coordinates the student services day-to-day operations for designated USCG-approved courses, community education, contract education, and credit programs and activities of the Professional Mariner Training Center (PMTC). Distinguishing Career Features
The Program Coordinator – PMTC serves as a technical and procedural advisor as well as the program facilitator to support students within the PMTC programs, organizing related activities, and supporting student success and recruitment. Essential Duties and Responsibilities
Coordinates and participates in day-to-day student services operations for designated USCG-approved courses, community education, contract education, and credit programs and activities. Arranges adequate staffing, monitors, and adjusts staffing assignments, and prioritizes services to ensure student needs are met in accordance with program goals. Provides technical direction and information on issues pertaining to interpretation of policies and procedures. Develops efficient and thorough processes for the implementation of PMTC programs. Coordinates the administrative responsibilities of the PMTC operations on a day-to-day basis. Monitors projects, budgets, and business transactions and expenses. Oversees and coordinates not-for-credit student enrollment processes. Coordinates and participates in customer service, technical work, collecting and processing of registration, eligibility, and other program forms, applications, and documents. Communicates expectations and provides guidance to staff as well as PMTC facility users. Provides work direction for assigned temporary staff and student workers to ensure student needs are met. Serves as a team leader to oversee work of assigned temporary staff. Creates and publishes course catalogs, bulletins, flyers, email newsletters, certificates, and awards. Develops program marketing to recruit students, including community outreach, maintenance of the Waterfront Campus website, and various social media platforms to attract participation in for-credit and not-for-credit maritime programs. Represents the college by networking with other colleges, universities, and partners. Serves as the point person for event planning and facilitation. Participates in planning and conducting recruiting and outreach events that may include funding and in-kind resource development activities. Follows up with arranging and facilitating tours and special presentations, in conjunction with evening and weekend events. Assists the academic administrator with organizing and conducting fundraising events and activities. Communicates with the academic administrator on a regular basis regarding student concerns, not-for-credit program progress, and all safety matters. Monitors enrollment and ensures class schedules are up-to-date and that the class curriculum is implemented based on proposed classes for not-for-credit classes. Facilitates arrangements and technologies for on-and-offsite classrooms and training sites to support for-credit and not-for-credit instruction. Establishes and maintains the master calendar for all classes and events at the PMTC including the coordination of the classrooms and other facility/shared resources for academic programs. Provides information for and first-level advising to students requesting information, applying, and currently enrolled in for-credit and not-for-credit maritime programs. Refers to more advanced requests to academic faculty or other departments as appropriate. Coordinates and assists with staff training related to USCG-approved courses, community education, and contract education at the PMTC including safety, program policies, and procedures. Supports the preparation and maintenance, of course outlines, course framework, exams, instructor material, and other required documentation for USCG-approved courses in the for-credit and not-for-credit maritime programs. Reviews and works with instructors on program content for new and established classes as appropriate. Serves as a for-credit and not-for-credit program resource to provide administrative support to projects, resolve problems, and provide support and facilitate solutions for faculty, administrators, and staff. Prepares grant proposals in support of PMTC programs and classes. Ensures USCG-approved courses are in compliance with USCG National Maritime Center and Code of Federal Regulations requirements. Assists the academic administrator during USCG course audits to organize and present documents and follow up with modification requirements. Participates in the preparation of requests related to developing budget proposals. Monitors and maintains budgets in accordance with District policies and procedures. Coordinates Program Review and ARR requests for the PMTC administrative unit. Submits data on behalf of the maritime programs to national credentialing entities (National Maritime Center) for student academic progress and assists students with the application process for USCG credentialing. Maintains up-to-date files of provider contracts, agreements, and data requirements. Works with Risk Services and other District divisions in the preparation of vendor and/or temporary employment contracts to meet the needs of the program. Organizes and maintains records and statistical data necessary for research and program development and evaluation, and reports to funding and grantor agencies. Recommend the purchase of equipment and supplies and coordinate repair of lab equipment to assure program quality. Performs other related duties as assigned that support the objective of the position. Required to abide by all District policies and procedures including Board Policy 3050 – Code of Professional Ethics. Knowledge and Skills
Working knowledge of maritime program goals, objectives, procedures, and regulations. Working knowledge of budgetary methods, procedures, and techniques of cost analysis and reporting. Working knowledge of the policies and procedures associated with the assigned program’s licensing and certification processes for faculty, staff, and students. Knowledge of grant-funded programs and administrative processes related to grants and foundation support. Working knowledge of goal setting, organization, and time management. Working knowledge of administrative services and programs for developing, retaining, and engaging students. Well-developed human relations skills to convey technical concepts to others, to deal with sensitive and confidential information, to give instructions and training, and to facilitate training and discussions in individual and small group settings, and to interact with a wide variety of groups and individuals inside and outside the organization. Sufficient human relations skills to convey technical concepts to students, exercise patience, and make presentations to outside agencies. Skill in writing professional communications, reports, and materials. Language and writing skills to prepare reports and correspondence. Working knowledge of common office productivity software such as databases, word processing, spreadsheets, and presentation graphics. Math skills sufficient to maintain financial and statistical records. Ability to demonstrate sensitivity to a diverse population of individuals. Performs other related duties as assigned that support the objective of the position. Required to abide by all District policies and procedures including Board Policy 3050 – Code of Professional Ethics. Abilities
Ability to perform the essential responsibilities and functions of the position. Ability to learn District and college policies and procedures as well as those associated with grant programs, advising, student services, and leadership. Ability to coordinate programs and activities that require identifying outcomes and sequencing steps from design to implementation and evaluation. Ability to provide training and work direction. Ability to develop and maintain complex budgets. Ability to analyze situations accurately and adopt an effective course of action. Ability to meet schedules and timelines. Ability to read, interpret, apply, and explain rules, regulations, policies, and procedures. Ability to compile and verify data and prepare statistical reports. Ability to learn and apply applicable federal, state, and local laws, regulations, policies, and procedures. Ability to promote program services, activities, and events. Ability to use a computer and common office productivity software, conduct internet research, enter, organize, and extract data related to program and activity performance, and produce outcome-based reports. Ability to interact productively with a wide range of students of varying abilities and backgrounds, including economic, social, and cultural diversity. Ability to exercise a positive attitude, patience, empathy, compassion and good judgment when dealing with others. Ability to establish effective work relationships with other student service departments and academic areas. Physical Abilities
The general physical demands, working conditions, and essential job functions associated with this classification will be kept on file with the Office of Human Resources. Essential functions will vary by position. As defined by Title I of the Americans with Disabilities Act and California’s Fair Employment and Housing Act, the District shall engage in a timely, good faith interactive process with employees or employment applicants who are requesting or require reasonable accommodations and provide reasonable accommodations for employees or employment applicants who, because of their disability, are limited in or unable to perform one or more of the essential functions of their job in accordance with applicable state and federal law. Education and Experience and Demonstrated Evidence of DEIA
Typically requires a Bachelor’s degree in Communications, Business, Education, or a related discipline. Or, typically an Associate’s degree in Communications, Business, Education, or related discipline and two years of experience in a student program/services environment. Any combination of education and experience equivalent to the required qualifications, with three years of experience with an adult student population preferred. Evidence of sensitivity to and understanding of diverse academic, socioeconomic, cultural, disability, geographic, gender, gender identity, and ethnic backgrounds of community college students. (California Code of Regulations Title 5 53022; Education Code Section 87360; Coast Community College District EEO Plan) Licenses
Valid driver’s license. Valid First Aid/CPR certification. Preferred credential – USCG Merchant Mariner credential. Preferred certification – USCG Master Limited (25/50/100 GRT) endorsement or greater. Working Conditions
Work is performed indoors where minimal safety considerations exist. Reasonable Accommodations
Individuals who need reasonable accommodations in accordance with ADA should notify the Human Resources Office for assistance or email accommodation@cccd.edu. Application Requirements
Complete Coast Community College District Online Employment Application. Responses to Supplemental Questions. Cover Letter highlighting experiences relevant to this position and addressing the minimum and essential qualifications, including demonstrated evidence of DEIA. Current Resume of professional experience and educational background. EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER
The District does not discriminate based on race, color, sex, gender identity, gender expression, religion, age, national origin, ancestry, sexual orientation, marital status, medical condition, disability, veteran status, or genetic information. The District is committed to equal opportunity and supporting diversity, equity, inclusion, and accessibility for all employees and students.
#J-18808-Ljbffr