Inside Higher Ed
Associate Director of Finance – Stanford University
Department of Obstetrics & Gynecology, Stanford Medicine, California, United States
Location:
Stanford, CA Job Code:
4457 Employee Status:
Regular Grade:
L Work Arrangement:
Hybrid Eligible
About the Role The Associate Director of Financeie is a key strategic partner and operational leader within the Department of Obstetrics and Gynecology. Reporting to the Director of Finance and Administration (DFA), the Associate Director manages a broad portfolio of clinical and research funding, leads the finance team, and ensures alignment with Stanford Medicine’s academic, clinical, and research missions.
Job Summary
Partner with the DFA and Chair to develop long‑range financial plans and translate them into short‑range strategies aligned with departmental and institutional goals.
Lead annual budgeting, forecasting, and multi‑year planning across all funding sources, including clinical operations, sponsored research, endowments, and gifts.
Provide analytical insights and data‑driven recommendations to support strategic decisions and resource allocations.
Anticipate emerging needs and risks by monitoring internal trends, regulatory changes, and external funding shifts.
Collaborate with Stanford Health Care, Stanford Medicine Children’s Health, and School of Medicine leadership to create business plans and negotiate funds‑flow agreements that support clinical and academic initiatives.
Evaluate existing systems and lead automation or process redesign efforts to improve data accuracy, workflow efficiency, and compliance.
Financial Management
Direct a $60M portfolio encompassing clinical revenue, strategic hospital support, sponsored research, endowments, and gifts.
Oversee financial reporting, reconciliation, and compliance across all funding sources.
Manage faculty portfolios, clinical revenue analyses, and fiscal year‑end close‑outs.
Design and implement systems, policies, and internal controls for accuracy, accountability, and compliance.
Lead continuous improvement initiatives to strengthen internal controls and streamline reporting.
Collaborate with hospital and university partners to ensure consistency in financial reporting, compliance, and policy alignment.
Serve as the department’s subject‑matter expert on financial systems, reporting tools, and university requirements.
Advise leadership on budget strategy, cost recovery, and long‑term financial planning.
People Management and Leadership
Lead and develop the finance team, fostering high performance through coaching, mentoring, and training.
Establish clear goals and expectations, manage performance, and oversee recruitment, workload allocation, and succession planning.
Cultivate a collaborative, inclusive, and high‑performing culture that supports staff engagement and professional growth.
Ensure staff have the tools, systems, and resources necessary to deliver high‑quality financial support.
Represent the DFA and department in internal and external meetings, committees, and projects, providing financial expertise and continuity.
Partner with leadership to advance departmental initiatives around employee engagement.
Build cross‑functional collaboration with administrative, hospital, and university colleagues to support coordinated financial operations and shared initiatives.
Operations Management and Leadership
Collaborate with hospital partners, the School of Medicine, and university administration to ensure consistency in reporting, compliance, and policy alignment.
Lead continuous improvement projects to streamline data reporting and strengthen internal controls.
Serve as a departmental expert on financial systems, reporting tools, and compliance requirements, ensuring staff and faculty have the resources they need to succeed.
Required Education and Experience Master’s degree and six years of progressively responsible experience in finance, accounting, or business management, or a combination of education and relevant experience.
Required Knowledge, Skills, and Abilities Leading (Navigation and Communication)
Strong partnerships with faculty, staff, hospital leadership, and institutional stakeholders, using diplomacy and tact to build trust and consensus.
Clear communication of complex financial concepts to diverse audiences, influencing decision‑making and advancing department priorities.
Effective guidance of teams through change, fostering collaboration, respect, and accountability.
Commitment to employee engagement best practices in leadership and communication.
Planning (Vision, Mission, and Strategy)
Evaluate the department’s internal and external environment to identify trends, risks, and opportunities.
Develop and execute multi‑year financial and operational strategies aligned with the department’s mission and long‑term goals.
Translate strategic priorities into measurable operational plans.
Apply data analytics and financial modeling to inform planning and resource allocation decisions.
Balance strategic foresight with practical execution in a dynamic academic medical setting.
Organizing (Organizational Design and Culture)
Foster a culture of innovation, inclusion, and continuous improvement, encouraging staff engagement and professional growth.
Align staffing structures and resource allocation to support organizational goals and changing operational demands.
Lead cross‑functional collaboration across academic, research, and clinical operations.
Implement systems and processes that reinforce accountability, transparency, and team cohesion in a hybrid work environment.
Controlling (Organizational Excellence)
Measure and monitor organizational performance against established goals and plans in a highly complex clinical, research, and educational environment.
Utilize process improvement methodologies to standardize business practices and drive efficiency across financial operations.
Establish and maintain robust internal controls to ensure compliance with university, sponsor, and hospital requirements.
Proactively identify financial risks, implement corrective actions, and design systems to ensure long‑term fiscal stability.
Track departmental KPIs and use data to guide decision‑making and continuous improvement.
Job Knowledge (Functional and Technical Expertise)
Advanced knowledge of financial management principles, accounting practices, and fund management in higher education or healthcare.
Expertise with budgeting, forecasting, cost analysis, and clinical revenue management.
Proficiency with Oracle or comparable financial systems and advanced Microsoft Excel capabilities.
Experience managing pre‑ and post‑award administration for sponsored projects, including NIH and NIS portfolios.
Familiarity with RVU‑based costing methodologies and hospital funds‑flow structures.
Strong analytical skills to interpret complex financial data and provide actionable recommendations.
Ability to navigate university, sponsor, and hospital compliance requirements and integrate them into financial operations.
Desired Skills
Experience managing faculty compensation and time allocation models.
Proven success in organizational process redesign and systems optimization.
Physical Requirements Constantly perform desk‑based computer tasks; frequently sit; occasionally stand/walk, lift/carry objects up to 20 lbs.
Pay and Benefits Expected pay range: $187,810 – $223,665 per annum. Stanford offers a comprehensive rewards package; specific details are available on the Cardinal at Work website.
EEO Statement Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
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Location:
Stanford, CA Job Code:
4457 Employee Status:
Regular Grade:
L Work Arrangement:
Hybrid Eligible
About the Role The Associate Director of Financeie is a key strategic partner and operational leader within the Department of Obstetrics and Gynecology. Reporting to the Director of Finance and Administration (DFA), the Associate Director manages a broad portfolio of clinical and research funding, leads the finance team, and ensures alignment with Stanford Medicine’s academic, clinical, and research missions.
Job Summary
Partner with the DFA and Chair to develop long‑range financial plans and translate them into short‑range strategies aligned with departmental and institutional goals.
Lead annual budgeting, forecasting, and multi‑year planning across all funding sources, including clinical operations, sponsored research, endowments, and gifts.
Provide analytical insights and data‑driven recommendations to support strategic decisions and resource allocations.
Anticipate emerging needs and risks by monitoring internal trends, regulatory changes, and external funding shifts.
Collaborate with Stanford Health Care, Stanford Medicine Children’s Health, and School of Medicine leadership to create business plans and negotiate funds‑flow agreements that support clinical and academic initiatives.
Evaluate existing systems and lead automation or process redesign efforts to improve data accuracy, workflow efficiency, and compliance.
Financial Management
Direct a $60M portfolio encompassing clinical revenue, strategic hospital support, sponsored research, endowments, and gifts.
Oversee financial reporting, reconciliation, and compliance across all funding sources.
Manage faculty portfolios, clinical revenue analyses, and fiscal year‑end close‑outs.
Design and implement systems, policies, and internal controls for accuracy, accountability, and compliance.
Lead continuous improvement initiatives to strengthen internal controls and streamline reporting.
Collaborate with hospital and university partners to ensure consistency in financial reporting, compliance, and policy alignment.
Serve as the department’s subject‑matter expert on financial systems, reporting tools, and university requirements.
Advise leadership on budget strategy, cost recovery, and long‑term financial planning.
People Management and Leadership
Lead and develop the finance team, fostering high performance through coaching, mentoring, and training.
Establish clear goals and expectations, manage performance, and oversee recruitment, workload allocation, and succession planning.
Cultivate a collaborative, inclusive, and high‑performing culture that supports staff engagement and professional growth.
Ensure staff have the tools, systems, and resources necessary to deliver high‑quality financial support.
Represent the DFA and department in internal and external meetings, committees, and projects, providing financial expertise and continuity.
Partner with leadership to advance departmental initiatives around employee engagement.
Build cross‑functional collaboration with administrative, hospital, and university colleagues to support coordinated financial operations and shared initiatives.
Operations Management and Leadership
Collaborate with hospital partners, the School of Medicine, and university administration to ensure consistency in reporting, compliance, and policy alignment.
Lead continuous improvement projects to streamline data reporting and strengthen internal controls.
Serve as a departmental expert on financial systems, reporting tools, and compliance requirements, ensuring staff and faculty have the resources they need to succeed.
Required Education and Experience Master’s degree and six years of progressively responsible experience in finance, accounting, or business management, or a combination of education and relevant experience.
Required Knowledge, Skills, and Abilities Leading (Navigation and Communication)
Strong partnerships with faculty, staff, hospital leadership, and institutional stakeholders, using diplomacy and tact to build trust and consensus.
Clear communication of complex financial concepts to diverse audiences, influencing decision‑making and advancing department priorities.
Effective guidance of teams through change, fostering collaboration, respect, and accountability.
Commitment to employee engagement best practices in leadership and communication.
Planning (Vision, Mission, and Strategy)
Evaluate the department’s internal and external environment to identify trends, risks, and opportunities.
Develop and execute multi‑year financial and operational strategies aligned with the department’s mission and long‑term goals.
Translate strategic priorities into measurable operational plans.
Apply data analytics and financial modeling to inform planning and resource allocation decisions.
Balance strategic foresight with practical execution in a dynamic academic medical setting.
Organizing (Organizational Design and Culture)
Foster a culture of innovation, inclusion, and continuous improvement, encouraging staff engagement and professional growth.
Align staffing structures and resource allocation to support organizational goals and changing operational demands.
Lead cross‑functional collaboration across academic, research, and clinical operations.
Implement systems and processes that reinforce accountability, transparency, and team cohesion in a hybrid work environment.
Controlling (Organizational Excellence)
Measure and monitor organizational performance against established goals and plans in a highly complex clinical, research, and educational environment.
Utilize process improvement methodologies to standardize business practices and drive efficiency across financial operations.
Establish and maintain robust internal controls to ensure compliance with university, sponsor, and hospital requirements.
Proactively identify financial risks, implement corrective actions, and design systems to ensure long‑term fiscal stability.
Track departmental KPIs and use data to guide decision‑making and continuous improvement.
Job Knowledge (Functional and Technical Expertise)
Advanced knowledge of financial management principles, accounting practices, and fund management in higher education or healthcare.
Expertise with budgeting, forecasting, cost analysis, and clinical revenue management.
Proficiency with Oracle or comparable financial systems and advanced Microsoft Excel capabilities.
Experience managing pre‑ and post‑award administration for sponsored projects, including NIH and NIS portfolios.
Familiarity with RVU‑based costing methodologies and hospital funds‑flow structures.
Strong analytical skills to interpret complex financial data and provide actionable recommendations.
Ability to navigate university, sponsor, and hospital compliance requirements and integrate them into financial operations.
Desired Skills
Experience managing faculty compensation and time allocation models.
Proven success in organizational process redesign and systems optimization.
Physical Requirements Constantly perform desk‑based computer tasks; frequently sit; occasionally stand/walk, lift/carry objects up to 20 lbs.
Pay and Benefits Expected pay range: $187,810 – $223,665 per annum. Stanford offers a comprehensive rewards package; specific details are available on the Cardinal at Work website.
EEO Statement Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
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