Senior Administrative Assistant Job at Sojitz Corporation of America in Houston

Pay Range

This range is provided by Sojitz Corporation of America. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base Pay Range

$50,000.00/yr - $61,000.00/yr

Additional Compensation Types

• Annual Bonus
• Direct message the job poster from Sojitz Corporation of America

Summary of the Position

SUMMARY OF POSITION:

Provides office management, daily operations, and accounting support to contribute to the smooth operations of the Houston-Administration Department. This is a fully in‑person position.

Accounting and Finance

• Coordinate expense payments with NY Accounting Department.
• Check Accounts Payable‑Trade entries entered by Trade Assistants and post in SAP.
• Enter Inventory Adjustment and Sales Cancellation entries in SAP.
• Prepare and enter Expense Allocation entries in SAP.
• Participate in month‑closing process such as entering monthly expense entries, verifying Inventory Reconciliation prepared by Trade Assistants, obtain signatures on accounting documents and submit to New York Accounting as required.
• File accounting documents monthly and maintain the files in order.
• Provide requested documents to assist in various internal/external audits.
• Enter new Fixed Assets data in BNA fixed asset system.
• Back up other accounting staff as needed.

Office Management/General Affairs

• Ensure company cars are well maintained (e.g. repairs, washes, registration and other maintenance).
• Arrange all social events for the office.
• Ensure office common areas are in neat order.
• Order office supplies, pantry supplies, postage and other supplies for the office.
• Manage company cell phone account including obtaining approval and purchasing electronic devices as required.
• Provide assistance with off‑site storage needs.
• Troubleshoot basic telecommunication/computer/network issues in coordination with NY IS Department.
• Manage building and parking access cards.
• Provide support to newly arrived rotational staff to ensure a smooth onboarding.
• Provide administrative support to ensure efficient office operation.
• Contribute to team effort by accomplishing related results as needed.

Education, Experience and Skills Required

• Experience in office management.
• Ability to work under minimal supervision and within established procedures and practices.
• Strong attention to details.
• Must possess basic analytical skills, meet deadlines and maintain confidential information.
• Organizational and time management skills required.
• Ability to communicate effectively and professionally with those inside/outside the Company.
• Team oriented.
• Proficiency with Microsoft Office and SAP software.
• Knowledge of the entire trade process and draws on existing procedure to solve some unusual problems.

Seniority Level

Not Applicable

Employment Type

Full‑time

Job Function

Accounting/Auditing and Administrative

Industries

International Trade and Development