Pho Prime, LLC is hiring: Office Manager & Executive Assistant in San Diego

Compensation $80,000.00 - $100,000.00/year

Job Description

📊 Keep the Heart of a Growing Company Beating — Join Evoscapes as an Office Manager & Executive Assistant!

Position Title: Office Manager & Executive Assistant

Company Name: Sandbox Resources Inc. (Evoscapes Division)

Pay Range: $80,000–$100,000 per year + Performance Bonuses

Employment Type: Full-Time

Location: San Diego, CA

Job Overview

Evoscapes, the luxury outdoor design-build division of Sandbox Resources Inc., is seeking an experienced, detail-driven Office Manager & Executive Assistant to support our dynamic leadership team and keep our fast-growing operation running smoothly. This critical dual-role position combines high-level administrative support with operational and financial oversight. If you excel in accounting, systems management, and executive support—and want your work to have daily impact—this is your next career move.

Who We Are

Evoscapes transform Southern California backyards into luxury landscapes and high-end pool environments. As a division of Sandbox Resources Inc., we’re part of a growing portfolio of construction and technology companies that value craftsmanship, creativity, and collaboration. At Sandbox, your growth is our growth—with leadership training, cross‑company mobility, and a mission to build something bigger than a job.

Responsibilities

Manage weekly and monthly cash flow forecasting

Perform daily reconciliations of all bank and credit card accounts

Oversee accounts payable/receivable, job costing, and project-level P&Ls

Prepare financial reports and assist with performance-based PM bonuses

Operations & Compliance

Track business licenses, permits, and insurance renewals

Create and manage invoice tracking tools for project managers and ownership

Monitor ConstructionOnline and field photos to verify job progress

Executive & Administrative Support

Manage executive calendars, email inboxes, and daily task priorities

Schedule meetings, prepare agendas, take notes, and follow up on action items

Handle confidential administrative tasks and occasional personal requests

Maintain digital and physical files, records, and reporting systems

Qualifications

• 5+ years of office management, accounting, or operations experience in construction, design‑build, or trades industries
• Deep expertise in QuickBooks Online, Excel/Google Sheets
• Familiarity with ConstructionOnline, Pipedrive, or similar tools
• Strong organizational and communication skills
• Proven ability to handle confidential information with discretion
• Detail-oriented and proactive, with a calm, solutions‑driven mindset

Benefits

• Performance bonuses
• Paid time off (vacation, holidays, and sick days)
• Bi‑weekly pay cycle
• Leadership training and career development
• Work in a beautifully designed office in San Diego
• Opportunity to grow within a dynamic and expanding company portfolio

Schedule

Full-Time

Monday–Friday, standard business hours

Occasional flexibility required based on executive scheduling needs

Work Location

(No remote option; role requires presence at HQ)

We are proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other legally protected status.

Compliance

A background check will be completed as part of the onboarding process, in compliance with applicable laws.