UC San Diego is hiring: Executive Assistant - 137913 in San Diego

#137913 Executive Assistant

Location: 6256 Greenwich Drive, San Diego, CA 92122, United States

Filing Deadline: Tue 1/6/2026

UC San Diego values and welcomes people from all backgrounds. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and/o”urnable skills for a job opening, we strongly encourage you to apply.

Involves providing administrative oversight for an executive, including the coordination of communications and pertinent data among a group of the executive's subordinate management staff. Performs and/or oversees special projects or assignments that are highly sensitive or complex in nature, requiring a high level of independence and initiative in execution and implementation. Handles details and oversees work of a highly confidential and critical nature to support the executive on matters of significance.

Key Responsibilities

• Provide support to 5 CAO/Senior Directors
• Onsite at Greenwich Drive location
• Calendar coordination/scheduling
• Resource Approval Committee (RAC) coordination
• Procurement support
• Greenwich building management & move coordination
• Office management
• Financial Alignment Coordinator
• Basic financial analysis
• Other duties as assigned

Minimum Qualifications

• Seven (7) years of related experience, education/training, OR a Bachelor's degree in related area plus three (3) years of related experience/training
• Familiarity with the organization's processes, protocols and procedures.
• Knowledge of federal regulations such as FERPA.
• Thorough knowledge of common organization-specific and other computer application programs.
• Solid analytical / problem-solving skills.
• Political acumen and sensitivities to the differing perspectives and political circumstances within all levels of the organization as well as the Office of the President and external constituencies.
• Strong service orientation.
• Strong skills to communicate effectively with all levels of staff, faculty, alumni / donors, students and external constituencies, both verbally and in writing.
• Advising and counseling skills.
• Ability to multi-task with demanding timeframes.
• Ability to use high-level discretion and maintain a high level of confidentiality.
• Solid skills in problem identification.

Preferred Qualifications

• Proficient in Microsoft Office especially PowerPoint.

Special Conditions

• Must be able to work various hours and locations based on business needs.
• Employment is subject to a criminal background check and pre-employment physical.
• Must comply with the University of California Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.
• When applicable, life-support certifications (BLS, NRP, ACLS, etc.) must include hands‑on practice and in-person skills assessment; online-only certification is not acceptable.

Pay Transparency Act

• Annual Full Pay Range: $65,800 - $115,000 (will be prorated if the appointment percentage is less than 100%)
• Hourly Equivalent: $31.51 - $55.08

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

UC San Diego Health maintains a marijuana and drug free environment. Employees may be subject to drug screening.

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.