Leo Facilities Maintenance
Project Manager - Facilities Maintenance
Leo Facilities Maintenance, Hauppauge, New York, United States, 11788
Join to apply for the
Project Manager - Facilities Maintenance
role at
Leo Facilities Maintenance .
About the Role This position offers a leadership contribution responsible for assisting in the development and maintenance of standard practices, processes, and formats; overseeing finances, logistics, work orders, permitting, and information systems; and managing accounting and administrative relationships to RSM Maintenance, clients, vendors, subcontractors, insurance brokers, and local municipalities. It requires some travel, extensive organizational skills, attention to detail, and a cooperative approach with internal and external personnel.
Job Responsibilities Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
Client setup and tracking to keep all documents current.
Vendor/subcontractor qualifications, documents, and tracking.
Prepare, review, and issue all insurance certificates.
Directly prepare and schedule all accounts payable and accounts receivable for the division.
Facilitate the documentation of master subcontractor agreements and purchase orders.
Set up and manage all client portals.
Assist in evaluating and reconciling vendor invoices.
Assist with sourcing and managing vendors.
Comply with company protocol and procedures.
Perform other miscellaneous duties as assigned.
After-hours and weekly availability are necessary.
Proficiencies
Time Management and Leadership Skills
Problem-solving and Analytical skills
Communication Proficiency
Customer Service Experience
Technical/Trade knowledge of core trades, terms, concepts, repair resolution, and material
Strong organizational skills
Attention to detail
Ability to multitask
Supervisory Requirements This position does not have supervisory responsibility.
Requirements Education/Experience A college-level degree in accounting/construction or a related field with three years of minimum work experience in the administrative functions of this role or any equivalent combination of training and experience that provides the required knowledge, skills, and abilities is qualifying. To perform this job successfully, an individual must have proven management skills and proficiency in MS Office.
Work Environment / Physical & Visual Demands
This position works a consistent schedule Monday to Friday; flexibility is required.
This position requires extensive contact with people.
Physical demands: speaking, listening, writing, sitting, keystrokes, crouching, kneeling, reaching, standing, walking, pushing, pulling, finger movement, squatting, grasping, repetitive motion, and sedentary/ light work, climbing, requiring lifting up to 20 lbs or up to 50 lbs with assistance.
Visual demands: visual acuity to perform activities such as viewing a computer terminal and reading.
Environmental conditions: this position is subject to sufficient noise in an indoor environment; protected from severe weather conditions, but not necessarily from temperature changes.
Seniority level Entry level
Employment type Full‑time
Job function Project Management and Information Technology
Industries Facilities Services
#J-18808-Ljbffr
Project Manager - Facilities Maintenance
role at
Leo Facilities Maintenance .
About the Role This position offers a leadership contribution responsible for assisting in the development and maintenance of standard practices, processes, and formats; overseeing finances, logistics, work orders, permitting, and information systems; and managing accounting and administrative relationships to RSM Maintenance, clients, vendors, subcontractors, insurance brokers, and local municipalities. It requires some travel, extensive organizational skills, attention to detail, and a cooperative approach with internal and external personnel.
Job Responsibilities Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
Client setup and tracking to keep all documents current.
Vendor/subcontractor qualifications, documents, and tracking.
Prepare, review, and issue all insurance certificates.
Directly prepare and schedule all accounts payable and accounts receivable for the division.
Facilitate the documentation of master subcontractor agreements and purchase orders.
Set up and manage all client portals.
Assist in evaluating and reconciling vendor invoices.
Assist with sourcing and managing vendors.
Comply with company protocol and procedures.
Perform other miscellaneous duties as assigned.
After-hours and weekly availability are necessary.
Proficiencies
Time Management and Leadership Skills
Problem-solving and Analytical skills
Communication Proficiency
Customer Service Experience
Technical/Trade knowledge of core trades, terms, concepts, repair resolution, and material
Strong organizational skills
Attention to detail
Ability to multitask
Supervisory Requirements This position does not have supervisory responsibility.
Requirements Education/Experience A college-level degree in accounting/construction or a related field with three years of minimum work experience in the administrative functions of this role or any equivalent combination of training and experience that provides the required knowledge, skills, and abilities is qualifying. To perform this job successfully, an individual must have proven management skills and proficiency in MS Office.
Work Environment / Physical & Visual Demands
This position works a consistent schedule Monday to Friday; flexibility is required.
This position requires extensive contact with people.
Physical demands: speaking, listening, writing, sitting, keystrokes, crouching, kneeling, reaching, standing, walking, pushing, pulling, finger movement, squatting, grasping, repetitive motion, and sedentary/ light work, climbing, requiring lifting up to 20 lbs or up to 50 lbs with assistance.
Visual demands: visual acuity to perform activities such as viewing a computer terminal and reading.
Environmental conditions: this position is subject to sufficient noise in an indoor environment; protected from severe weather conditions, but not necessarily from temperature changes.
Seniority level Entry level
Employment type Full‑time
Job function Project Management and Information Technology
Industries Facilities Services
#J-18808-Ljbffr