Maryland Institute College of Art
Program Coordinator
Maryland Institute College of Art, Baltimore, Maryland, United States, 21298
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Proposed Job Title:
Program Coordinator
Department:
Graduate Studies
Division:
Academic Affairs
FLSA Status:
Non-exempt
Reports to:
Associate Director, Graduate Studies
Grade :3
Hiring Range: $19.34-$21.48
Position summary:
Coordinate routines associated with maintaining digital assets for operations. Provide support to the graduate program directors of assigned graduate programs including budget planning, execution of contracts and payment paperwork, accounting processes. Support the Office of Graduate Studies for projects, events, and activities, as assigned.
Major role functions: Provide graduate program support to directors of assigned graduate programs, including preparation of budget reports, initiation of business processes related to independent contractors, suppliers, and vendors, and provision of Workday technical assistance and troubleshooting. Serve as primary liaison to Strategic Communications, Events, Exhibitions, and Student Affairs, and coordinate Graduate Studies initiatives with these areas. Support day-to-day administrative needs of Graduate Studies and its programs and initiatives.
Position responsibilities: Maintain digital assets for operations Lead on communications for Graduate Studies initiatives and events by disseminating workflows, confirming calendar details, and coordinating with campus partners on implementation. Lead on maintaining Graduate Studies calendars, agendas, Shared Google Drive, ensuring accurate data about personnel, resources, cyclical events and special initiatives. With CMS training and access, and with graduate directors providing content, provide annual or biannual updates to graduate degree program pages on MICA's website. With MICA social media training and access, maintain excellent promotion of the division and its programs on social media channels. Support communications with prospective and current students in collaboration with the Office of Graduate Admission and the Office of Student Academic Success. Support syllabus collection and archiving in compliance with Academic Affairs directives. Support faculty and staff searches. Graduate Program Support for an assigned portfolio of graduate programs, Initiate, prepare, and submit contract and payment paperwork and associated business processes in Workday, including facilitation of paperwork related to independent contractors, and payees.
Monitor and report on operating and restricted budgets; participating in professional development engagements as required. Consult regularly with the Associate Director to review in-progress contracts. Complete program budget reconciliations to support graduate directors, in compliance with Academic Affairs and Finance guidelines.
Provide general Workday technical assistance, instruction, and troubleshooting for directors of assigned programs. Support directors with preparation of expense reports and P-Card verifications.
Collaborate on annual budget planning meetings. Attend training and innovation meetings with cross-functional partners as scheduled or relevant. Collaborate with directors to issue contracts and payments to independent contractors, and payees. Facilitate communication of urgent issues.
Submit degree program maintenance requests via eMaint system.
Coordinate campus space reservations for degree program events.
Submit degree program maintenance requests via eMaint system. Coordinate campus space reservations for degree program events.
Other responsibilities, as assigned: Contribute to day-to-day physical office operations, including occasional rotations at the front desk supporting students and faculty with information and resources. Support Graduate Studies and Academic Affairs in the implementation of faculty leadership retreats, professional development days, new student orientations, MICA Grad Show series, Commencement, and other signature events as appropriate. Represent Graduate Studies division interests as assigned, on divisional and institutional committees, workgroups, and searches. Additional duties as assigned
Reporting to this position:
none
Conditions of Employment: Successful completion of a background check with satisfactory results Unusual circumstances related to position Ability to work occasional evenings and weekends when educational events necessitate Ability to work on-campus, occasional telework possible
Physical demands and work environment:
The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
Physical Demands: While performing the duties of job, the employee is occasionally required to stand, walk; sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; balance; stoop; talk or hear. The employee must occasionally lift to (amt) pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. (may be adjusted depending on position)
Work environment: While performing the duties of the job, the employee is exposed to weather conditions prevalent at the time. The noise level in the work environment is usually (minimal, moderate, or high).
Required training: Handbook orientation, Anti-Harassment, Hazard Communication, Emergency Plans & Fire Prevention, Personal Protection Equipment. (additional training may be added, SEE: EHS Manager training schedule)
Required skills and experience:
Bachelor's degree or equivalent work experience Relevant experience providing administrative support or customer service. Demonstrated ability to solve problems and think creatively in challenging circumstances Demonstrated excellence in customer service Proficiency in various software platforms such as: Google Apps, Microsoft Office Suite, Adobe Creative Suite, Zoom, Canvas, Slack, Asana Strong organizational skills Evidence of excellent verbal and written communication skills Exceptional time management skills, including multitasking and prioritizing duties Excellent attention to detail when tracking, entering, and maintaining data Proficiency managing simple budgets and/or basic financial transactions Ability to work effectively with a diverse population of students, staff, faculty, and guests
Valued skills and experience: Experience in a professional office setting Demonstrated ability to work independently in a fast-paced collaborative environment Professional experience in higher education or non-profit arts organization Proficiency in Workday Experience working with confidential information
Benefits: Excellent health benefits package Generous annuity match Nearly-free access to members-only college fitness center, exercise classes, and workshops Plentiful number of paid personal days and paid campus holidays A campus environment filled with ever-changing contemporary art Paid professional development workshops and training courses relevant to responsibilities within the division Opportunities to meet and connect with professional and aspiring artists, designers, curators, and interdisciplinary creators and educators - from the Baltimore community and beyond. Possibility for flexible scheduling and occasional telework
Please Note :
Candidates should apply with a CV and a brief letter of interest. The preferred deadline for submission is August 15, 2025; however, the position will remain open until it is filled.
Maryland Institute College of Art is committed to its policy of providing equal opportunity regardless of race, color, creed, national origin, religion, gender, sexual orientation, marital status, age, disability, or veteran status (disabled, Vietnam-era, or otherwise). Furthermore, the College does not tolerate any form of sex discrimination, including sexual harassment or sexual violence. This policy applies to all programs, facilities, and activities provided by Maryland Institute College of Art, including but not limited to admission, educational programs, and employment.
Applicants must apply online for each job in which they are interested. You will not be considered for any job for which you have not specifically applied. We do not accept applications via email, U.S. mail, or fax. Successful candidates for any staff or faculty positions will be subject to a pre-employment background check.
MICA provides reasonable accommodations to applicants with disabilities on a case-by-case basis. If you need a reasonable accommodation for any part of the application and hiring process, please contact Human Resources at 410-225-2363.
Proposed Job Title:
Program Coordinator
Department:
Graduate Studies
Division:
Academic Affairs
FLSA Status:
Non-exempt
Reports to:
Associate Director, Graduate Studies
Grade :3
Hiring Range: $19.34-$21.48
Position summary:
Coordinate routines associated with maintaining digital assets for operations. Provide support to the graduate program directors of assigned graduate programs including budget planning, execution of contracts and payment paperwork, accounting processes. Support the Office of Graduate Studies for projects, events, and activities, as assigned.
Major role functions: Provide graduate program support to directors of assigned graduate programs, including preparation of budget reports, initiation of business processes related to independent contractors, suppliers, and vendors, and provision of Workday technical assistance and troubleshooting. Serve as primary liaison to Strategic Communications, Events, Exhibitions, and Student Affairs, and coordinate Graduate Studies initiatives with these areas. Support day-to-day administrative needs of Graduate Studies and its programs and initiatives.
Position responsibilities: Maintain digital assets for operations Lead on communications for Graduate Studies initiatives and events by disseminating workflows, confirming calendar details, and coordinating with campus partners on implementation. Lead on maintaining Graduate Studies calendars, agendas, Shared Google Drive, ensuring accurate data about personnel, resources, cyclical events and special initiatives. With CMS training and access, and with graduate directors providing content, provide annual or biannual updates to graduate degree program pages on MICA's website. With MICA social media training and access, maintain excellent promotion of the division and its programs on social media channels. Support communications with prospective and current students in collaboration with the Office of Graduate Admission and the Office of Student Academic Success. Support syllabus collection and archiving in compliance with Academic Affairs directives. Support faculty and staff searches. Graduate Program Support for an assigned portfolio of graduate programs, Initiate, prepare, and submit contract and payment paperwork and associated business processes in Workday, including facilitation of paperwork related to independent contractors, and payees.
Monitor and report on operating and restricted budgets; participating in professional development engagements as required. Consult regularly with the Associate Director to review in-progress contracts. Complete program budget reconciliations to support graduate directors, in compliance with Academic Affairs and Finance guidelines.
Provide general Workday technical assistance, instruction, and troubleshooting for directors of assigned programs. Support directors with preparation of expense reports and P-Card verifications.
Collaborate on annual budget planning meetings. Attend training and innovation meetings with cross-functional partners as scheduled or relevant. Collaborate with directors to issue contracts and payments to independent contractors, and payees. Facilitate communication of urgent issues.
Submit degree program maintenance requests via eMaint system.
Coordinate campus space reservations for degree program events.
Submit degree program maintenance requests via eMaint system. Coordinate campus space reservations for degree program events.
Other responsibilities, as assigned: Contribute to day-to-day physical office operations, including occasional rotations at the front desk supporting students and faculty with information and resources. Support Graduate Studies and Academic Affairs in the implementation of faculty leadership retreats, professional development days, new student orientations, MICA Grad Show series, Commencement, and other signature events as appropriate. Represent Graduate Studies division interests as assigned, on divisional and institutional committees, workgroups, and searches. Additional duties as assigned
Reporting to this position:
none
Conditions of Employment: Successful completion of a background check with satisfactory results Unusual circumstances related to position Ability to work occasional evenings and weekends when educational events necessitate Ability to work on-campus, occasional telework possible
Physical demands and work environment:
The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
Physical Demands: While performing the duties of job, the employee is occasionally required to stand, walk; sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; balance; stoop; talk or hear. The employee must occasionally lift to (amt) pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. (may be adjusted depending on position)
Work environment: While performing the duties of the job, the employee is exposed to weather conditions prevalent at the time. The noise level in the work environment is usually (minimal, moderate, or high).
Required training: Handbook orientation, Anti-Harassment, Hazard Communication, Emergency Plans & Fire Prevention, Personal Protection Equipment. (additional training may be added, SEE: EHS Manager training schedule)
Required skills and experience:
Bachelor's degree or equivalent work experience Relevant experience providing administrative support or customer service. Demonstrated ability to solve problems and think creatively in challenging circumstances Demonstrated excellence in customer service Proficiency in various software platforms such as: Google Apps, Microsoft Office Suite, Adobe Creative Suite, Zoom, Canvas, Slack, Asana Strong organizational skills Evidence of excellent verbal and written communication skills Exceptional time management skills, including multitasking and prioritizing duties Excellent attention to detail when tracking, entering, and maintaining data Proficiency managing simple budgets and/or basic financial transactions Ability to work effectively with a diverse population of students, staff, faculty, and guests
Valued skills and experience: Experience in a professional office setting Demonstrated ability to work independently in a fast-paced collaborative environment Professional experience in higher education or non-profit arts organization Proficiency in Workday Experience working with confidential information
Benefits: Excellent health benefits package Generous annuity match Nearly-free access to members-only college fitness center, exercise classes, and workshops Plentiful number of paid personal days and paid campus holidays A campus environment filled with ever-changing contemporary art Paid professional development workshops and training courses relevant to responsibilities within the division Opportunities to meet and connect with professional and aspiring artists, designers, curators, and interdisciplinary creators and educators - from the Baltimore community and beyond. Possibility for flexible scheduling and occasional telework
Please Note :
Candidates should apply with a CV and a brief letter of interest. The preferred deadline for submission is August 15, 2025; however, the position will remain open until it is filled.
Maryland Institute College of Art is committed to its policy of providing equal opportunity regardless of race, color, creed, national origin, religion, gender, sexual orientation, marital status, age, disability, or veteran status (disabled, Vietnam-era, or otherwise). Furthermore, the College does not tolerate any form of sex discrimination, including sexual harassment or sexual violence. This policy applies to all programs, facilities, and activities provided by Maryland Institute College of Art, including but not limited to admission, educational programs, and employment.
Applicants must apply online for each job in which they are interested. You will not be considered for any job for which you have not specifically applied. We do not accept applications via email, U.S. mail, or fax. Successful candidates for any staff or faculty positions will be subject to a pre-employment background check.
MICA provides reasonable accommodations to applicants with disabilities on a case-by-case basis. If you need a reasonable accommodation for any part of the application and hiring process, please contact Human Resources at 410-225-2363.