ZipRecruiter
Hybrid - Executive Assistant to CCO
ZipRecruiter, San Diego, California, United States, 92189
Job DescriptionJob Description
Position Title: Executive Assistant
Location: Hybrid | San Diego, CA
Compensation: $43.75 - $54.32
Employment Type: Full-time
Position Summary: A rapidly growing biopharmaceutical company is seeking a proactive and highly organized Executive Assistant to support its Commercial leadership team. This full-time role will provide direct support to the Chief Commercial Officer, with a strong focus on calendar management, travel coordination, departmental organization, and cross-functional project tracking. The ideal candidate thrives in a fast-paced, dynamic environment and brings a polished, professional presence combined with exceptional attention to detail. Key Responsibilities: Provide executive-level administrative support to the Chief Commercial Officer and commercial leadership team
Manage calendars, coordinate complex scheduling, and arrange both domestic and international travel
Prepare agendas, materials, and logistics for internal and external meetings, including company conventions and team-building events
Coordinate and track departmental projects, contracts, expenses, and compliance documentation
Draft, edit, and organize executive-level presentations, reports, and strategic documents
Process expense reports and reconcile credit card statements
Serve as a liaison between internal departments and external stakeholders, using discretion with confidential information
Maintain office supply inventory and assist with occasional reception coverage
Support marketing advisory boards and state licensing coordination
Ensure contract and purchase order documentation is accurately maintained
Qualifications: 5+ years of administrative experience supporting senior leadership; biotech, pharmaceutical, or life sciences experience
Bachelor’s degree or equivalent combination of education and experience
Proven success managing complex travel, calendars, and multi-stakeholder coordination
Strong communication and interpersonal skills with the ability to manage sensitive information with discretion
Highly proficient in Microsoft Office Suite and other internal applications
Strong organizational and problem-solving skills with the ability to anticipate needs and respond effectively
Adaptability in a fast-paced, evolving environment with a client-service mindset
Salary & Benefits: Hourly pay: $43.75 – $54.32(depending on experience and location)
Stock options and Employee Stock Purchase Plan (ESPP)
401(k) with company match
Comprehensive medical, dental, and vision insurance
Basic life insurance
20 days of PTO, 10 paid holidays, and a company-wide winter shutdown
Powered by JazzHR nsTLfMKYF8
#J-18808-Ljbffr
Position Summary: A rapidly growing biopharmaceutical company is seeking a proactive and highly organized Executive Assistant to support its Commercial leadership team. This full-time role will provide direct support to the Chief Commercial Officer, with a strong focus on calendar management, travel coordination, departmental organization, and cross-functional project tracking. The ideal candidate thrives in a fast-paced, dynamic environment and brings a polished, professional presence combined with exceptional attention to detail. Key Responsibilities: Provide executive-level administrative support to the Chief Commercial Officer and commercial leadership team
Manage calendars, coordinate complex scheduling, and arrange both domestic and international travel
Prepare agendas, materials, and logistics for internal and external meetings, including company conventions and team-building events
Coordinate and track departmental projects, contracts, expenses, and compliance documentation
Draft, edit, and organize executive-level presentations, reports, and strategic documents
Process expense reports and reconcile credit card statements
Serve as a liaison between internal departments and external stakeholders, using discretion with confidential information
Maintain office supply inventory and assist with occasional reception coverage
Support marketing advisory boards and state licensing coordination
Ensure contract and purchase order documentation is accurately maintained
Qualifications: 5+ years of administrative experience supporting senior leadership; biotech, pharmaceutical, or life sciences experience
Bachelor’s degree or equivalent combination of education and experience
Proven success managing complex travel, calendars, and multi-stakeholder coordination
Strong communication and interpersonal skills with the ability to manage sensitive information with discretion
Highly proficient in Microsoft Office Suite and other internal applications
Strong organizational and problem-solving skills with the ability to anticipate needs and respond effectively
Adaptability in a fast-paced, evolving environment with a client-service mindset
Salary & Benefits: Hourly pay: $43.75 – $54.32(depending on experience and location)
Stock options and Employee Stock Purchase Plan (ESPP)
401(k) with company match
Comprehensive medical, dental, and vision insurance
Basic life insurance
20 days of PTO, 10 paid holidays, and a company-wide winter shutdown
Powered by JazzHR nsTLfMKYF8
#J-18808-Ljbffr