Rose Paving
National Administrative Assistant
Rose Paving, Fort Lauderdale, Florida, United States, 33313
Job Description
Job Description Rose Paving is looking for a National Administrative AssistantWho we are Rose Paving LLC leads the industry in providing complete parking lot management solutions to commercial and industrial properties nationwide. We offer a collaborative work environment where employees can contribute to impactful projects while enjoying opportunities for growth and development. With a rich 50-year history, their commitment to quality and client satisfaction makes it an exciting place to build a career. What you'll be doing We are seeking a highly organized and detail-oriented National Administrative Assistant to support our National Sales and Sales Management teams. This role plays a critical part in ensuring smooth administrative processes, managing communication across departments, coordinating nationwide meetings and travel, and supporting high-level projects. The ideal candidate will thrive in a fast-paced environment, demonstrate initiative, and maintain confidentiality with the highest level of professionalism. Provide high-level administrative support to national leadership and department heads Coordinate and schedule meetings, appointments, conference calls, and travel arrangements across multiple time zones Prepare and maintain reports, presentations, and documents Manage internal communication and track tasks to ensure timely completion Assist in coordinating nationwide events, meetings, and training sessions Support invoice processing, budget tracking, and expense reporting Organize and maintain digital and physical filing systems Liaise with regional offices and departments to align administrative procedures and ensure consistency Monitor and respond to emails and phone calls on behalf of national team members when appropriate Maintain a high level of professionalism and confidentiality in all interactions
What skills & experience you'll bring to us
High school diploma or equivalent required; associate or bachelor's degree preferred experience with Microsoft dynamics or Salesforce (CRM/SEO experience level) 3+ years of administrative experience supporting multiple departments or executives Experience supporting multi-site or national-level operations a plus Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), and virtual meeting platforms (Teams, Zoom) Excellent organizational, multitasking, and time management skills Clear, professional communication-written and verbal Proven ability to handle confidential information with discretion Self-starter with a proactive, can-do attitude At least five years' relevant experience, preferably in the construction industry Experience with 3rd part vendor portals. E. – Service Channel, Verisae, Corrigo, Ariba, etc.
Why Join Us? Competitive Compensation:
Along with a competitive salary, we offer comprehensive benefits, including health insurance (PPO or HSA), 401(k) matching, and paid time off. Opportunities for Advancement:
We believe in promoting from within. If you're looking for long-term career opportunities, we provide clear paths for advancement based on your skills, performance, and ambitions. Team-Oriented Culture:
We believe in collaboration. You'll work alongside a team of skilled professionals who are passionate about their work and committed to delivering the highest standards to our clients. Exciting Projects & Impactful Work:
Be part of a company where your contributions make a real difference. We take on meaningful projects that challenge and inspire our team. Professional Development:
We invest in your growth with training programs, mentorship opportunities, and resources to help you build your skills and career. A Fun & Supportive Environment:
From team outings and company events to a positive day-to-day work atmosphere, we foster a workplace where people genuinely enjoy coming to work.
Job Posted by ApplicantPro
Job Description Rose Paving is looking for a National Administrative AssistantWho we are Rose Paving LLC leads the industry in providing complete parking lot management solutions to commercial and industrial properties nationwide. We offer a collaborative work environment where employees can contribute to impactful projects while enjoying opportunities for growth and development. With a rich 50-year history, their commitment to quality and client satisfaction makes it an exciting place to build a career. What you'll be doing We are seeking a highly organized and detail-oriented National Administrative Assistant to support our National Sales and Sales Management teams. This role plays a critical part in ensuring smooth administrative processes, managing communication across departments, coordinating nationwide meetings and travel, and supporting high-level projects. The ideal candidate will thrive in a fast-paced environment, demonstrate initiative, and maintain confidentiality with the highest level of professionalism. Provide high-level administrative support to national leadership and department heads Coordinate and schedule meetings, appointments, conference calls, and travel arrangements across multiple time zones Prepare and maintain reports, presentations, and documents Manage internal communication and track tasks to ensure timely completion Assist in coordinating nationwide events, meetings, and training sessions Support invoice processing, budget tracking, and expense reporting Organize and maintain digital and physical filing systems Liaise with regional offices and departments to align administrative procedures and ensure consistency Monitor and respond to emails and phone calls on behalf of national team members when appropriate Maintain a high level of professionalism and confidentiality in all interactions
What skills & experience you'll bring to us
High school diploma or equivalent required; associate or bachelor's degree preferred experience with Microsoft dynamics or Salesforce (CRM/SEO experience level) 3+ years of administrative experience supporting multiple departments or executives Experience supporting multi-site or national-level operations a plus Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), and virtual meeting platforms (Teams, Zoom) Excellent organizational, multitasking, and time management skills Clear, professional communication-written and verbal Proven ability to handle confidential information with discretion Self-starter with a proactive, can-do attitude At least five years' relevant experience, preferably in the construction industry Experience with 3rd part vendor portals. E. – Service Channel, Verisae, Corrigo, Ariba, etc.
Why Join Us? Competitive Compensation:
Along with a competitive salary, we offer comprehensive benefits, including health insurance (PPO or HSA), 401(k) matching, and paid time off. Opportunities for Advancement:
We believe in promoting from within. If you're looking for long-term career opportunities, we provide clear paths for advancement based on your skills, performance, and ambitions. Team-Oriented Culture:
We believe in collaboration. You'll work alongside a team of skilled professionals who are passionate about their work and committed to delivering the highest standards to our clients. Exciting Projects & Impactful Work:
Be part of a company where your contributions make a real difference. We take on meaningful projects that challenge and inspire our team. Professional Development:
We invest in your growth with training programs, mentorship opportunities, and resources to help you build your skills and career. A Fun & Supportive Environment:
From team outings and company events to a positive day-to-day work atmosphere, we foster a workplace where people genuinely enjoy coming to work.
Job Posted by ApplicantPro