FSO SKILLED PERSONNEL
Administrative Assistant
FSO SKILLED PERSONNEL, Los Angeles, California, United States, 90018
Job Description
Job Description Description: Job Title:
Administrative Assistant Exempt Status :
Non Exempt Employment Type : Full Time Department : Administration Reports To : Operations Partner / General Manager
Schedule:
Mon - Fri 8:00am - 5:00 pm Pay Rate:
$28.00 -$32.00/hr (DOE)
Summary of Position: The Administrative Assistant plays a key role in supporting operations, accounting, and customer service through accurate data management and cross-departmental coordination. This position requires strong ERP experience, preferably with BatchMaster, and a solid understanding of sales order processing, accounts payable (AP), and accounts receivable (AR). The ideal candidate will be organized, efficient, and able to thrive in a fast-paced food manufacturing environment.
Key Responsibilities:
ERP & Order Processing: · Accurately enter and manage customer sales orders, purchase orders, and work orders in BatchMaster ERP · Track order status and coordinate with production, inventory, and shipping teams to ensure timely fulfillment · Generate and distribute customer invoices, order confirmations, and bill of ladings · Maintain item master data and assist with ERP report generation
Accounts Payable / Receivable: · Process vendor invoices and route for approval in accordance with internal procedures · Generate customer invoices and distribute through the assigned channels · Assist with account reconciliations and follow up on outstanding receivables
Administrative Support: · Maintain organized filing systems for documentation including production logs, QA/QC files, and compliance records. · Support audits, inspections, and compliance processes (e.g., SQF, HACCP, FDA/USDA) · Order and track office and facility supplies · Schedule meetings, coordinate travel arrangements, and support internal communications · Assist with onboarding and employee administrative documentation Requirements:
Qualifications: · High school diploma or equivalent required; Associate’s or Bachelor’s degree preferred · Minimum 2 years of experience in an administrative support role, ideally within manufacturing or distribution · Prior experience with BatchMaster ERP or comparable
manufacturing/inventory
systems is strongly preferred · Proficient in Microsoft Office/Google Suite. · Familiarity with basic bookkeeping, AP/AR processes, and inventory tracking · Exceptional organizational skills and attention to detail · Strong communication skills and ability to work across departments · Ability to manage multiple priorities and meet deadlines in a fast-paced environment
Preferred Qualifications: · Experience in food manufacturing or distribution · Knowledge of food safety standards and regulatory documentation · Bilingual English/Spanish is a plus
PLEASE NOTE · The Company will provide reasonable accommodations to enable otherwise qualified individuals with disabilities to perform the essential physical and/or mental functions of this position · The description of this position is subject to change based on the necessities of the business
Job Description Description: Job Title:
Administrative Assistant Exempt Status :
Non Exempt Employment Type : Full Time Department : Administration Reports To : Operations Partner / General Manager
Schedule:
Mon - Fri 8:00am - 5:00 pm Pay Rate:
$28.00 -$32.00/hr (DOE)
Summary of Position: The Administrative Assistant plays a key role in supporting operations, accounting, and customer service through accurate data management and cross-departmental coordination. This position requires strong ERP experience, preferably with BatchMaster, and a solid understanding of sales order processing, accounts payable (AP), and accounts receivable (AR). The ideal candidate will be organized, efficient, and able to thrive in a fast-paced food manufacturing environment.
Key Responsibilities:
ERP & Order Processing: · Accurately enter and manage customer sales orders, purchase orders, and work orders in BatchMaster ERP · Track order status and coordinate with production, inventory, and shipping teams to ensure timely fulfillment · Generate and distribute customer invoices, order confirmations, and bill of ladings · Maintain item master data and assist with ERP report generation
Accounts Payable / Receivable: · Process vendor invoices and route for approval in accordance with internal procedures · Generate customer invoices and distribute through the assigned channels · Assist with account reconciliations and follow up on outstanding receivables
Administrative Support: · Maintain organized filing systems for documentation including production logs, QA/QC files, and compliance records. · Support audits, inspections, and compliance processes (e.g., SQF, HACCP, FDA/USDA) · Order and track office and facility supplies · Schedule meetings, coordinate travel arrangements, and support internal communications · Assist with onboarding and employee administrative documentation Requirements:
Qualifications: · High school diploma or equivalent required; Associate’s or Bachelor’s degree preferred · Minimum 2 years of experience in an administrative support role, ideally within manufacturing or distribution · Prior experience with BatchMaster ERP or comparable
manufacturing/inventory
systems is strongly preferred · Proficient in Microsoft Office/Google Suite. · Familiarity with basic bookkeeping, AP/AR processes, and inventory tracking · Exceptional organizational skills and attention to detail · Strong communication skills and ability to work across departments · Ability to manage multiple priorities and meet deadlines in a fast-paced environment
Preferred Qualifications: · Experience in food manufacturing or distribution · Knowledge of food safety standards and regulatory documentation · Bilingual English/Spanish is a plus
PLEASE NOTE · The Company will provide reasonable accommodations to enable otherwise qualified individuals with disabilities to perform the essential physical and/or mental functions of this position · The description of this position is subject to change based on the necessities of the business