Yale University
Asst Director of Admin & Program Operations, YYGS
Yale University, New Haven, Connecticut, us, 06540
Salary Range
$65,000.00 - $101,000.00
Overview Yale Young Global Scholars (YYGS) is the premier summer academic enrichment and leadership development program of its kind for talented high school students from around the world. Administered by the Office of International Affairs, YYGS enrolls roughly 2,000 students from more than 150 countries and all 50+ U.S. states and territories. The nine (9) sessions take place on Yale’s campus in STEM, social science, and cross‑disciplinary fields. Participants benefit from Yale lectures, small‑group discussions led by over 150 dedicated undergraduate, graduate, and professional‑school students, and collaborative projects. The Assistant Director of Administration reports to the YYGS Director and oversees core administrative functions including hiring, financial‑aid review, expense processing, faculty honorarium arrangements, FlyWire refunds, large supply orders, and monthly reconciliations. The role manages a team of full‑time and temporary staff, hires approximately 190 temporary staff throughout the year, analyzes, tracks, forecasts, and reconciles a $10 million budget, supervises program operations, coordinates online admissions and registration, and assists with on‑site supervision during the summer program sessions.
Principal Responsibilities
Manages and leads research on federal rules, regulations, and university policies to resolve problems and determine the best course of action for the functional area.
Recommends solutions to higher authority for handling and disposition of problems related to the functional area.
Counsels faculty, students, and staff on issues related to administrative operations and areas of concern for the function.
Manages statistical and analytical information regarding office activities and areas of operational and administrative concern.
Leads long‑range planning for the office activities of a specific functional area.
Interprets and administers various university and federal policies and regulations.
Disseminates accurate and up‑to‑date information regarding areas of concern.
Formulates and establishes policies regarding the area’s function.
Manages a staff of exempt and non‑exempt employees.
Performs other duties as assigned.
Required Skills and Abilities
Excellent oral and written communication skills.
Strong interpersonal skills with demonstrated ability to interact with a range of individuals including parents, faculty members, vendors, and staff.
Excellent organizational skills, accuracy, and attention to detail.
Strong understanding of human resources hiring and payment procedures in a university setting.
Demonstrated flexibility and agility to adapt to changing work demands and balance many projects in a high‑pressure environment.
Preferred Education, Experience and Skills Bachelor’s degree in business administration, computer science, education or similar field. Familiarity with YYGS or similar programs and experience working with high‑school students. Familiarity with Yale hiring and payment procedures for temporary employees and students. Technical understanding of online admissions systems.
Required Education and Experience Minimum requirement of a Bachelor’s Degree in a related field and three years of experience or an equivalent combination of education and related experience.
Job Posting Date 12/12/2025
Job Category Manager
Bargaining Unit NON
Compensation Grade Administration & Operations
Compensation Grade Profile Supervisor; Senior Associate (23)
Time Type Full time
Duration Type Staff
Work Model Hybrid
Location 393 Prospect Street, New Haven, Connecticut
Background Check Requirements All candidates for employment will be subject to pre‑employment background screening for this position, which may include motor vehicle, DOT certification, drug testing, and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check.
Health Requirements Certain positions have associated health requirements based on specific job responsibilities. These may include vaccinations, tests, or examinations, as required by law, regulation, or university policy.
Posting Disclaimer Salary offers are determined by a candidate’s qualifications, experience, skills, and education in relation to the position requirements, along with the role’s grade profile and current internal and external market conditions.
EEO Statement The University is committed to basing judgments concerning the admission, education, and employment of individuals upon their qualifications and abilities and seeks to attract to its faculty, staff, and student body qualified persons from a broad range of backgrounds and perspectives. In accordance with federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era, or other covered veteran.
Note Yale University is a tobacco‑free campus.
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Overview Yale Young Global Scholars (YYGS) is the premier summer academic enrichment and leadership development program of its kind for talented high school students from around the world. Administered by the Office of International Affairs, YYGS enrolls roughly 2,000 students from more than 150 countries and all 50+ U.S. states and territories. The nine (9) sessions take place on Yale’s campus in STEM, social science, and cross‑disciplinary fields. Participants benefit from Yale lectures, small‑group discussions led by over 150 dedicated undergraduate, graduate, and professional‑school students, and collaborative projects. The Assistant Director of Administration reports to the YYGS Director and oversees core administrative functions including hiring, financial‑aid review, expense processing, faculty honorarium arrangements, FlyWire refunds, large supply orders, and monthly reconciliations. The role manages a team of full‑time and temporary staff, hires approximately 190 temporary staff throughout the year, analyzes, tracks, forecasts, and reconciles a $10 million budget, supervises program operations, coordinates online admissions and registration, and assists with on‑site supervision during the summer program sessions.
Principal Responsibilities
Manages and leads research on federal rules, regulations, and university policies to resolve problems and determine the best course of action for the functional area.
Recommends solutions to higher authority for handling and disposition of problems related to the functional area.
Counsels faculty, students, and staff on issues related to administrative operations and areas of concern for the function.
Manages statistical and analytical information regarding office activities and areas of operational and administrative concern.
Leads long‑range planning for the office activities of a specific functional area.
Interprets and administers various university and federal policies and regulations.
Disseminates accurate and up‑to‑date information regarding areas of concern.
Formulates and establishes policies regarding the area’s function.
Manages a staff of exempt and non‑exempt employees.
Performs other duties as assigned.
Required Skills and Abilities
Excellent oral and written communication skills.
Strong interpersonal skills with demonstrated ability to interact with a range of individuals including parents, faculty members, vendors, and staff.
Excellent organizational skills, accuracy, and attention to detail.
Strong understanding of human resources hiring and payment procedures in a university setting.
Demonstrated flexibility and agility to adapt to changing work demands and balance many projects in a high‑pressure environment.
Preferred Education, Experience and Skills Bachelor’s degree in business administration, computer science, education or similar field. Familiarity with YYGS or similar programs and experience working with high‑school students. Familiarity with Yale hiring and payment procedures for temporary employees and students. Technical understanding of online admissions systems.
Required Education and Experience Minimum requirement of a Bachelor’s Degree in a related field and three years of experience or an equivalent combination of education and related experience.
Job Posting Date 12/12/2025
Job Category Manager
Bargaining Unit NON
Compensation Grade Administration & Operations
Compensation Grade Profile Supervisor; Senior Associate (23)
Time Type Full time
Duration Type Staff
Work Model Hybrid
Location 393 Prospect Street, New Haven, Connecticut
Background Check Requirements All candidates for employment will be subject to pre‑employment background screening for this position, which may include motor vehicle, DOT certification, drug testing, and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check.
Health Requirements Certain positions have associated health requirements based on specific job responsibilities. These may include vaccinations, tests, or examinations, as required by law, regulation, or university policy.
Posting Disclaimer Salary offers are determined by a candidate’s qualifications, experience, skills, and education in relation to the position requirements, along with the role’s grade profile and current internal and external market conditions.
EEO Statement The University is committed to basing judgments concerning the admission, education, and employment of individuals upon their qualifications and abilities and seeks to attract to its faculty, staff, and student body qualified persons from a broad range of backgrounds and perspectives. In accordance with federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era, or other covered veteran.
Note Yale University is a tobacco‑free campus.
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