TBG | The Bachrach Group is hiring: Legal Secretary in San Francisco

A leading law firm is seeking a litigation legal secretary for their San Francisco office! Legal Secretary Division: Secretarial Services Reports to: Administrative Office Manager FLSA: Non-Exempt Location: San Francisco, CA office Base Pay Range $73,000.00/yr - $110,000.00/yr Overview The Legal Secretary will deliver comprehensive administrative and clerical assistance to a group of lawyers, ensuring accuracy and efficiency in all support tasks. Responsibilities Draft and format correspondence, memorandums, and various legal documents accurately from handwritten notes and transcription tools Initiate new case files by conducting conflict of interest checks, preparing reports, and managing file openings and payment requests Handle filings with state and federal courts, including electronic submissions Develop tables of contents and authorities for legal documents Prepare government forms or closing paperwork as needed for the attorneys’ practice areas Record daily work hours as directed by the legal team Assist with client invoicing by reviewing draft bills, preparing cover letters, and distributing finalized statements to clients and accounting Manage the organization, scanning, copying, faxing, and filing of legal paperwork in both physical and digital formats Arrange depositions, hearings, and meetings, coordinating logistics such as court reporters, room bookings, and catering as required Keep track of multiple calendars and deadlines, providing timely alerts to ensure smooth workflow Answer incoming calls, take messages, and direct inquiries appropriately Arrange travel plans for attorneys Process expense reimbursements and vendor billing Maintain and update client and contact databases Required Skills and Qualifications Proficient with modern office software, including Microsoft Outlook, Word, Excel, and PowerPoint Typing speed of at least 60 words per minute with strong accuracy Collaborative approach to working with attorneys and support staff Strong verbal and written communication capabilities Attention to detail with the ability to juggle multiple assignments and meet deadlines Willingness to adjust work hours during busy periods or special assignments, including overtime when necessary Educational Background High school diploma or equivalent required; Bachelors preferred. Experience At least five years of experience as a legal secretary in a pertinent legal field, including a minimum of two years supporting a billing attorney. Seniority Level Not Applicable Employment Type Other Job Function Legal Industries Legal Services and Law #J-18808-Ljbffr