Executive Secretary - Medicine Job at Highland Hospital of Rochester NY in City

Join to apply for the Executive Secretary - Medicine role at Highland Hospital of Rochester NY

Job Description

Highland Hospital is seeking an Executive Secretary to work in the Department of Medicine. With general guidance as to priorities, manages the time and calendar of the Chief of Medicine, choosing or recommending among competing demands on time, controlling access to Chief of Medicine.

Responsibilities

• Work with the Chief of Medicine and the Department Program Administrator on financial matters associated with Faculty, to include development of Faculty compensation plans in accordance with URFMG recommendations.
• Complete payroll for 60+ staff in the absence of the Program Administrator.
• Responsible for all Faculty appointment and reappointment processes, working with the Office of the Chair at the Medical Center to stay current and proactively complete necessary letters of recommendation and other paperwork.
• Facilitate faculty processes including recruitment, employment and ongoing compliance with all Hospital procedures and guidelines, including administration of faculty personnel records and reporting of information to internal and external customers for regulatory purposes.
• Plan and make all administrative arrangements for meetings and special events, including facilities and equipment, travel, living quarters and meals for large groups; assist in the preparation of program literature; coordinate with service departments of Highland Hospital and the University of Rochester.

Pay

Salary Range: $23.30 – $30.94 an hour.

Qualifications

• Bachelor’s degree (BS) or equivalent experience.
• Experience working in Medical Administration preferred; finance background is required.
• Good writing, communication and computer skills necessary.
• License/Certification: None.

Employment Details

• Employment Status: Full-Time.
• Hours/Week: 40.
• Location: Rochester, NY.