Highland Hospital is hiring: Executive Secretary in City of Rochester

17626BR

Title

Executive Secretary

Department/Cost Center

816 - Dept Of Medicine

Job Description

Highland Hospital is seeking an Executive Secretary to work in the Department of Medicine.

With general guidance as to priorities, manages the time and calendar of the Chief of Medicine, choosing or recommending among competing demands on time, referring matters to be handled by others, controlling access to Chief of Medicine.

Works with the Chief of Medicine and the Department Program Administrator on financial matters associated with Faculty, to include development of Faculty compensation plans in accordance with URFMG recommendations.

Completes payroll for 60+staff in the absence of the Program Administrator.

Responsible for all Faculty appointment and reappointment processes, working with the Office of the Chair at the Medical Center to stay current and be proactive in completing the necessary letters of recommendation and other necessary paperwork. Responsible for facilitating faculty processes including recruitment, employment and ongoing compliance with all Hospital procedures and guidelines. This includes, but is not limited to the administration of faculty personnel records and reporting of information to both internal and external customers for regulatory purposes.

Plans and makes all administrative arrangements for meetings and special events, including facilities and equipment, travel, living quarters and meals for large groups; assists in the preparation of program literature; coordinates with service departments of Highland Hospital and the University of Rochester.

Salary Range

$23.30- $30.94 an hour

The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job’s compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.

Auto req ID

17626BR

Job Requirements

• Education: BS degree, or equivalent experience
• Experience: Experience working in Medical Administration preferred, finance background is required.
• License/Certification Required: None
• Skills: Good writing, communication and computer skills necessary.

Employment Status

Full-Time

Hours/Week

40

Posting Title

Executive Secretary - Medicine

City

Rochester

Work Shift

Days

Area of Interest

Clerical

Equal Employment Opportunity Statement

The Hospital is committed to equal opportunity for all persons regardless of age, color, disability, ethnicity, marital status, national origin, race, religion, sex, sexual orientation, veteran status, or any other status protected by law.