Career Group is hiring: Administrative Assistant in San Francisco

Administrative Assistant Location: Peninsula, CA (Hybrid: 4 days onsite / 1 remote) Salary: $120,000 – $145,000 + bonus and benefits A premier private equity firm on the Peninsula is seeking a poised and experienced Administrative Assistant to provide seamless support to a team of investment professionals. This individual will work closely with 4–5 team members—primarily mid-level executives, including one to two senior leaders and two associates—serving as a reliable and polished team administrator in a fast-paced, collaborative environment. The ideal candidate has 5+ years of administrative experience within financial services, ideally in private equity, investment banking, or a related professional services environment. They should bring a professional yet approachable demeanor, a strong sense of teamwork, and the ability to anticipate needs and manage competing priorities with ease. Key Responsibilities Administrative Support Provide comprehensive support to multiple executives, managing complex calendars and scheduling across multiple time zones Coordinate detailed domestic and international travel itineraries, including flights, hotels, and logistics Process and reconcile expense reports accurately and efficiently Support document preparation, meeting logistics, and follow-up to ensure smooth daily operations Team & Office Coordination Act as a trusted liaison between team members, internal departments, and external partners Manage meeting coordination, conference calls, and team events, ensuring all details are handled with precision Maintain strong communication across the team, ensuring alignment on priorities and deadlines Provide backup support to other administrative staff when needed, fostering a collaborative team dynamic Professional Presence & Execution Represent the firm with polish and discretion in all communications and interactions Uphold a high standard of organization, accuracy, and professionalism in all administrative deliverables Exhibit flexibility and a “no task too big or too small” mindset in supporting the team’s success Qualifications 5+ years of administrative or executive support experience, ideally within financial services (private equity, venture capital, or investment banking preferred) Proven ability to manage multiple priorities and support several professionals simultaneously Exceptional organizational and time management skills with strong attention to detail High emotional intelligence and professionalism, with the ability to build strong working relationships at all levels Proficiency in Microsoft Office and Google Workspace; experience with Concur or similar systems a plus Strong written and verbal communication skills Collaborative, proactive, and adaptable with a team-oriented mindset Professional yet approachable, with a genuine interest in contributing to a positive and supportive firm culture We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. #J-18808-Ljbffr