Administrative Assistant Job at Northeastern University in Boston

.Administrative Assistant page is loaded## Administrative Assistantlocations: Boston, MA (Main Campus)time type: Full timeposted on: Posted Todayjob requisition id: R137305**About the Opportunity****Summary:** The Institute for the Wireless Internet of Things (WIoT) seeks an Administrative Assistant (AA). Reporting directly to the Department's Associate Director of Administration and Finance, the Administrative Assistant position is responsible for providing various administrative support, office management, project, and portfolio management to the Institute Leadership Team.The AA manages the calendars for the Institute Leadership Team, and schedules meetings, conference calls, and other appointments as necessary. The AA prepares draft materials, proofreads and edits emails, documents, presentations, and reports for use in meetings and appointments, participates in the meetings as required to record minutes and initiate follow-ups, reviews, follows through, and tracks and ensures deadlines are met. The AA develops and maintains files; manages information to and from the Institute Leadership Team offices. The AA coordinates planning and logistics for meetings and special events organized by the Institute Leadership Team, including space reservation, catering, and set-up, as necessary, promptly. The AA may function as a liaison between the Institute Leadership Team and other departments and as the primary contact for addressing inquiries from internal and external customers and stakeholders.Additionally, the AA provides support and coordinates travel arrangements as needed for the Institute Leadership Team and will be responsible for submitting travel expenses promptly and general office management functions, including maintenance of the office area, student conference space, inventory management of office supplies, on-boarding process for new faculty, staff and students.As part of WIoT, the AA provides essential customer service and operational functions, including front-line visitor reception on an as-needed basis. The AA maintains effective liaisons and good rapport with the university community at all levels. The AA performs additional duties and assists in special projects as needed and assigned.**Qualifications:** The following competencies are integral to the successful performance as the Administrative Assistant:* The AA must be professional and have excellent written and verbal communication skills, strong multi-tasking, organizational, and time management skills, customer service focused, and comfortable interfacing with a diverse community.* Strong writing, editing, and proofreading skills, attention to detail, and follow-through skills are essential, as well as flexibility, a positive attitude, and the ability to work efficiently in a busy environment.* Must demonstrate excellence in managing multiple priorities with strong organizational skills and attention to detail while setting priorities among many competing tasks and projects.* Must exercise judgment and discretion in maintaining and safeguarding the confidentiality of sensitive information.* Must be able to operate in a changing, complex environment and maintain values and culture while embracing the new.* Demonstrate ability to analyze and solve problems and bring tasks and projects to completion.* Must be customer oriented and demonstrate the ability to work well with all levels of internal management and staff, outside clients, and vendors* Proficient in Concur Expense Reporting system* Bachelor’s degree in Business Administration, Management, or related field required* Minimum of 3-5 years of progressively responsible experience in a professional or college/university setting with experience in providing administrative support, executive assistance/support, office management, and finance/budget management.* Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams, and SharePoint). Proven ability to learn new technological resources as needed.**Position Type**General Administration**Additional Information**Northeastern University considers factors such as candidate work experience, education and skills when extending an offer.Northeastern has a comprehensive benefits package for benefit eligible employees. This includes medical, vision, dental, paid time off, tuition assistance, wellness & life, retirement- as well as commuting & transportation. Visit for more information.All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law.**Compensation Grade/Pay Type:**106H**Expected Hiring Range:**$23.02 - $31.66*With the pay range(s) shown above, the starting salary will depend on several factors, which may include your education, experience, location, knowledge and expertise, and skills as well as a pay comparison to similarly-situated employees already in the role. Salary ranges are reviewed regularly and are subject to change.*Founded in 1898, Northeastern is a global research university and the recognized leader in experiential lifelong learning. Our approach of integrating real-world experience with education, research, and innovation empowers our students, faculty, alumni, and partners to create worldwide impact.Our global university system provides our community and academic, government, and industry partners with unique opportunities to think locally and act globally. The system—which includes 14 campuses across the U.S., U.K., and Canada, 300,000-plus alumni, and 3,000 partners worldwide—serves as a platform for scaling ideas, talent, and solutions. The university’s residential campuses for undergraduate and graduate degrees are located in Boston, London, and Oakland, California. Our research and graduate campuses are in the Massachusetts communities of Burlington and Nahant; Arlington, Virginia; Charlotte, North Carolina; Miami; Portland, Maine; Seattle; Silicon Valley, California; Toronto; and Vancouver.Northeastern’s personalized, experiential undergraduate and graduate programs lead to degrees through the doctorate in 10 colleges and schools across our campuses. Learning emphasizes the intersection of data, technology, and human literacies, uniquely preparing graduates for careers of the future and lives of fulfillment and accomplishment. Our research enterprise, with an R1 Carnegie classification, is solutions oriented and spans the world. Our faculty scholars and students work in teams that cross not just disciplines, but also sectors—aligned around solving today’s highly interconnected global challenges and focused on transformative impact for humankind. #J-18808-Ljbffr