The University of Texas at Austin
Administrative Associate, Office of Sponsored Projects
The University of Texas at Austin, Austin, Texas, us, 78716
Administrative Associate, Office of Sponsored Projects
Located at Austin, TX (West Pickle Research campus). This full‑time position requires 40 hours per week, an immediate start date, and is expected to continue until May 31, 2024. Salary range: $42,000+ depending on qualifications.
Benefits
100% employer‑paid basic medical coverage
Retirement contributions
Paid vacation and sick time
Paid holidays
Responsibilities
Assists with billing and financial reporting for federal, state, and private grants, gathering backup documentation and supporting the billing staff in submitting invoices per contracted terms.
Supports the OSP leadership with sponsor portal maintenance and invoice submission, following up on confirmations and addressing errors or issues under guidance.
Assists with special projects and data cleanup as directed by the OSP leadership, collaborating to meet project deadlines and objectives.
Communicates effectively with principal investigators and departments to assist with patent reporting.
Learns professional communication practices for interacting with internal and external customers, maintaining positive and respectful working relationships with stakeholders.
Required Qualifications
Bachelor’s degree and one year of administrative experience, or high school diploma/GED plus five years of administrative experience.
Ability to work independently and/or as part of a team.
Strong deadline‑management skills on a daily basis.
Experience utilizing various software applications, online information resources, and maintaining electronic files.
Excellent customer‑service, organizational, and problem‑solving skills.
Demonstrated ability to communicate effectively in oral and written form to a large population.
Authorized to work in the United States on a full‑time basis for any employer.
Preferred Qualifications
Experience working in a sponsored projects office and with grants or contracts management administrative support tasks.
Experience in governmental or commercial accounting and budgeting.
Experience with a Research Management System (RMS).
Familiarity with UT Austin’s policies and procedures.
Successful customer‑service background.
Exceptional problem‑solving, organizational, written, and verbal communication skills.
Working Conditions
Location: North Austin, Texas at the West Pickle Research (WPR) campus.
Repetitive use of keyboard at workstation.
Repetitive use of standard office equipment.
Required Materials
Resume/CV
Three work references with contact information; at least one reference should be from a supervisor.
Letter of interest
Equal Opportunity Employer
The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.
Pay Transparency
The University of Texas at Austin will not discharge or otherwise discriminate against employees or applicants who have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Employees who have access to compensation information as part of their essential job functions must not disclose that information to individuals who do not otherwise have access, unless in response to a formal complaint or charge, in furtherance of an investigation, or under a legal duty to furnish information.
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Benefits
100% employer‑paid basic medical coverage
Retirement contributions
Paid vacation and sick time
Paid holidays
Responsibilities
Assists with billing and financial reporting for federal, state, and private grants, gathering backup documentation and supporting the billing staff in submitting invoices per contracted terms.
Supports the OSP leadership with sponsor portal maintenance and invoice submission, following up on confirmations and addressing errors or issues under guidance.
Assists with special projects and data cleanup as directed by the OSP leadership, collaborating to meet project deadlines and objectives.
Communicates effectively with principal investigators and departments to assist with patent reporting.
Learns professional communication practices for interacting with internal and external customers, maintaining positive and respectful working relationships with stakeholders.
Required Qualifications
Bachelor’s degree and one year of administrative experience, or high school diploma/GED plus five years of administrative experience.
Ability to work independently and/or as part of a team.
Strong deadline‑management skills on a daily basis.
Experience utilizing various software applications, online information resources, and maintaining electronic files.
Excellent customer‑service, organizational, and problem‑solving skills.
Demonstrated ability to communicate effectively in oral and written form to a large population.
Authorized to work in the United States on a full‑time basis for any employer.
Preferred Qualifications
Experience working in a sponsored projects office and with grants or contracts management administrative support tasks.
Experience in governmental or commercial accounting and budgeting.
Experience with a Research Management System (RMS).
Familiarity with UT Austin’s policies and procedures.
Successful customer‑service background.
Exceptional problem‑solving, organizational, written, and verbal communication skills.
Working Conditions
Location: North Austin, Texas at the West Pickle Research (WPR) campus.
Repetitive use of keyboard at workstation.
Repetitive use of standard office equipment.
Required Materials
Resume/CV
Three work references with contact information; at least one reference should be from a supervisor.
Letter of interest
Equal Opportunity Employer
The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.
Pay Transparency
The University of Texas at Austin will not discharge or otherwise discriminate against employees or applicants who have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Employees who have access to compensation information as part of their essential job functions must not disclose that information to individuals who do not otherwise have access, unless in response to a formal complaint or charge, in furtherance of an investigation, or under a legal duty to furnish information.
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