Aston Carter
Job Title
Billing Coordinator at Aston Carter
Job Description Coordinate between branches and the Shared Service Center (SSC) in areas related to sales contracts, billing, commissions, month‑end close, and financial reporting. The role involves ensuring accurate and timely processing of contracts and billing while resolving discrepancies and maintaining documentation integrity.
Responsibilities
Liaise with the SSC to ensure timely and accurate processing of contracts and billing according to established processes.
Resolve contract and billing discrepancies promptly by conducting research and partnering with internal resources.
Manage contract administration processes and support collections processes, including following up for appropriate documentation and approvals.
Prepare and distribute weekly billing and financial reports.
Reconcile financial reporting and systems to ensure data integrity and accuracy.
Maintain documentation and continuously seek process improvements.
Complete ad‑hoc financial analysis and assist with month‑end close procedures.
Assist in the payroll review process by verifying employee payroll information for commissions, bonuses, and exceptions.
Manage day‑to‑day office administrative activities for the branch and undertake other duties as assigned.
Essential Skills
Proficiency in administrative support, documentation review, and data analysis.
Experience in bookkeeping, invoice processing, and accounting.
Advanced Microsoft Excel skills, including lookups and pivot tables.
Familiarity with Salesforce.com and Workday.
Additional Skills & Qualifications
Strong attention to detail and ability to multi‑task while remaining calm under pressure.
Strong organizational and time‑management skills.
Excellent verbal and written communication skills.
Proficiency in Microsoft Word, Excel, Outlook, and PowerPoint.
Degree in business or a related field is preferred but not required.
Technical savviness with knowledge of accounting principles and ability to prepare accurate financial reports and analyses.
Work Environment The first month is fully onsite, followed by a hybrid schedule with onsite work on Monday, Wednesday, and Friday. The position offers the opportunity to transition from contract to permanent at a well‑established company that has been around for 100 years.
Job Type & Location Contract to Hire position based out of Torrance, CA.
Pay And Benefits Pay range: $28.00 – $35.00/hr.
Benefits may include medical, dental & vision; critical illness, accident and hospital; 401(k) retirement plan; life insurance; short and long‑term disability; HSA; transportation benefits; employee assistance program; and PTO/vacation/sick leave. Eligibility depends on job classification and length of employment. Benefits are subject to change.
About Aston Carter Aston Carter provides world‑class corporate talent solutions across the globe, specializing in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions. We serve many of the Fortune 500 and are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
Equal Employment Opportunity Statement The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.
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Job Description Coordinate between branches and the Shared Service Center (SSC) in areas related to sales contracts, billing, commissions, month‑end close, and financial reporting. The role involves ensuring accurate and timely processing of contracts and billing while resolving discrepancies and maintaining documentation integrity.
Responsibilities
Liaise with the SSC to ensure timely and accurate processing of contracts and billing according to established processes.
Resolve contract and billing discrepancies promptly by conducting research and partnering with internal resources.
Manage contract administration processes and support collections processes, including following up for appropriate documentation and approvals.
Prepare and distribute weekly billing and financial reports.
Reconcile financial reporting and systems to ensure data integrity and accuracy.
Maintain documentation and continuously seek process improvements.
Complete ad‑hoc financial analysis and assist with month‑end close procedures.
Assist in the payroll review process by verifying employee payroll information for commissions, bonuses, and exceptions.
Manage day‑to‑day office administrative activities for the branch and undertake other duties as assigned.
Essential Skills
Proficiency in administrative support, documentation review, and data analysis.
Experience in bookkeeping, invoice processing, and accounting.
Advanced Microsoft Excel skills, including lookups and pivot tables.
Familiarity with Salesforce.com and Workday.
Additional Skills & Qualifications
Strong attention to detail and ability to multi‑task while remaining calm under pressure.
Strong organizational and time‑management skills.
Excellent verbal and written communication skills.
Proficiency in Microsoft Word, Excel, Outlook, and PowerPoint.
Degree in business or a related field is preferred but not required.
Technical savviness with knowledge of accounting principles and ability to prepare accurate financial reports and analyses.
Work Environment The first month is fully onsite, followed by a hybrid schedule with onsite work on Monday, Wednesday, and Friday. The position offers the opportunity to transition from contract to permanent at a well‑established company that has been around for 100 years.
Job Type & Location Contract to Hire position based out of Torrance, CA.
Pay And Benefits Pay range: $28.00 – $35.00/hr.
Benefits may include medical, dental & vision; critical illness, accident and hospital; 401(k) retirement plan; life insurance; short and long‑term disability; HSA; transportation benefits; employee assistance program; and PTO/vacation/sick leave. Eligibility depends on job classification and length of employment. Benefits are subject to change.
About Aston Carter Aston Carter provides world‑class corporate talent solutions across the globe, specializing in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions. We serve many of the Fortune 500 and are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
Equal Employment Opportunity Statement The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.
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