Legal Secretary Job at Robert Half in San Francisco

A boutique San Francisco law firm is seeking a Litigation Secretary to support multiple attorneys with complex litigation matters. This is a dynamic contract-to-hire opportunity for a detail-oriented professional who thrives in a fast-paced environment and is eager to contribute to a collaborative team. The ideal candidate will bring strong litigation support experience, excellent organizational skills, and the ability to manage competing priorities with professionalism.

Key Responsibilities

• Prepare and file documents in state, federal, and appellate courts, including TOAs, TOCs, and exhibits.
• Manage attorneys’ calendars, including scheduling depositions, mediations, hearings, and travel arrangements.
• Record and track deadlines through the firm’s docketing and calendar system.
• Draft, proof, and finalize pleadings, discovery, motions, and correspondence.
• Support discovery and trial preparation, including subpoenas, deposition summaries, and trial binders.
• Perform administrative tasks such as time entry, expense reports, and new case memos.
• Organize and maintain digital and physical case files; handle heavy document management.
• Communicate with clients, courts, and opposing counsel in a professional manner.
• Provide support to multiple attorneys with varied needs across heavy litigation dockets.

Requirements

• 4+ years of experience supporting litigation attorneys.
• Proficiency in e-filing with state and federal courts, including motion practice and under-seal filings.
• Strong knowledge of court rules and procedures.
• Experience with calendaring programs (e.g., CompuLaw, TriTek, or Leap).
• Document management system experience (iManage or similar).
• Advanced skills in Microsoft Office 365 (Word, Excel, Outlook, PowerPoint) and Adobe Acrobat.
• Excellent proofreading, formatting, and organizational skills.
• Professional demeanor with strong communication skills.
• Ability to multi-task, work independently, and meet deadlines in a high-volume environment.
• Willingness to support multiple attorneys with varied work styles and needs.