Sanford Burnham Prebys
ASSOCIATE, CENTER SUPPORT - CANCER CENTER
Sanford Burnham Prebys, San Diego, California, United States, 92189
ASSOCIATE, CENTER SUPPORT - CANCER CENTER
Join to apply for the
ASSOCIATE, CENTER SUPPORT - CANCER CENTER
role at
Sanford Burnham Prebys
Position Summary: The Center Support Associate for the Cancer Center provides comprehensive pre- and post-award support for research faculty, ensuring compliance with institutional and sponsor policies. Responsibilities include assisting with grant application preparation, budget development, and submission of required regulatory documents. The role supports financial tracking and reporting, oversees publication compliance with NIH guidelines, and helps manage manuscript submissions. This position also coordinates research events, faculty recruitment logistics, and travel arrangements, while serving as a liaison with internal and external stakeholders. The ideal candidate is detail-oriented, organized, and capable of managing multiple priorities in a research-focused environment.
Duties and Responsibilities:
Assist with grant application preparation and submission
Develop basic budgets and justifications under SRO guidance
Draft/review biosketches for formatting
Coordinate collection of signed letters of support and consultant forms
Distribute standard funding opportunity notifications to PIs in assistance with SRO
Monitor monthly financial reports and update PIs on balances in support of Accounting
Submit and track publications through the NIHMS system for PMCID
Monitor NIH-funded papers to ensure compliance with NIH Public Access policy
Assist with upkeep of MyNCBI for progress reports
Support SRO with JIT (Just-In-Time) response preparation
Compliance and Regulatory:
Submit Vertebrate Animal Sections to IACUC committee (NIH)
Submit and track research compliance documents (MTAs/AUFs/IBCs)
Confirm Animal Use Form approvals (ACURO/DOD)
Coordinate basic IRB protocol submissions with PI and EH&S
Manage documentation for protocols on human subjects, animal research, and biosafety
Work with faculty and trainees to ensure credentials are current in sponsor portals
Ensure all lab grad students/postdocs have completed eRA Commons personal profiles
Help PIs establish and maintain ORCID IDs
Publication and Manuscript Support:
Assist with formatting/submitting manuscripts per journal web portal guidelines
Manage EndNote bibliographies and libraries as needed
Track publication submissions through MyBibliography/MyNCBI
Process publication charges per Institute policy
Assist with formatting graphs, charts, and figures for manuscripts and grants
Patent/Invention submission assistance
Event and Faculty Support:
Seminar and events coordination (comprehensive planning and execution)
Symposium/event management support
Coordinate faculty recruitment logistics
Interface with institutional offices on behalf of faculty
PI travel arrangements (comprehensive planning including airfare, accommodation, transportation, and conference registration)
Lab ordering for non-scientific supplies
Perform other related tasks, duties and responsibilities as required, assigned or directed.
Minimum Qualifications: Education:
Associate degree, or equivalent education, training and/or experience from which comparable knowledge, skills and abilities have been attained. Bachelor’s Degree in a related field is preferred.
Experience:
Four years prior experience providing administrative support in a high demand, challenging environment.
One year previous experience in pre- and post-award grant administration
Other Knowledge, Skills and/or Abilities:
Possesses strong analytical, time management, organizational, communication (written and verbal), and interpersonal skills
Able to exercise sound judgement and critical thinking skills
Able to seamlessly switch from one task to another
Able to prioritize workload
Works independently as well as in a team environment
Be responsible, organized, and a problem solver
Possesses strong attention to detail
Effectively interacts with individuals from various cultures and backgrounds
Professional proficiency in Microsoft Office suite; Microsoft 2016 or Office 365 is preferred – Intermediate skill in Outlook, Word, Excel and Power Point.
Capacity to learn department-specific software tools as needed
Supervisory Responsibilities: Direct: None. Indirect: None.
Location: This is an onsite position; candidates must be willing to work onsite in San Diego.
Compensation: The expected hiring range for this role is $60,000 - $72,185/year commensurate with skills and experience.
We welcome talented individuals of all backgrounds regardless of gender, sex, religion, race, national origin, citizenship, age, disability, perceived disability, pregnancy, pregnancy-related condition, reproductive health decisions, sexual orientation, gender identity, gender expression, genetic information, HIV/AIDS, marital status, covered veteran status, or any other characteristic protected by local, state, or federal laws, rules, or regulations. We are proud to be an equal employment opportunity employer.
As part of this commitment, Sanford Burnham Prebys Medical Discovery Institute will ensure that persons with disabilities are provided reasonable accommodations for the hiring process. If a reasonable accommodation is needed, please contact our HR Partners at 858 646 3100 Ext 5127 or via e-mail at accomodations@sbpdiscovery.org.
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ASSOCIATE, CENTER SUPPORT - CANCER CENTER
role at
Sanford Burnham Prebys
Position Summary: The Center Support Associate for the Cancer Center provides comprehensive pre- and post-award support for research faculty, ensuring compliance with institutional and sponsor policies. Responsibilities include assisting with grant application preparation, budget development, and submission of required regulatory documents. The role supports financial tracking and reporting, oversees publication compliance with NIH guidelines, and helps manage manuscript submissions. This position also coordinates research events, faculty recruitment logistics, and travel arrangements, while serving as a liaison with internal and external stakeholders. The ideal candidate is detail-oriented, organized, and capable of managing multiple priorities in a research-focused environment.
Duties and Responsibilities:
Assist with grant application preparation and submission
Develop basic budgets and justifications under SRO guidance
Draft/review biosketches for formatting
Coordinate collection of signed letters of support and consultant forms
Distribute standard funding opportunity notifications to PIs in assistance with SRO
Monitor monthly financial reports and update PIs on balances in support of Accounting
Submit and track publications through the NIHMS system for PMCID
Monitor NIH-funded papers to ensure compliance with NIH Public Access policy
Assist with upkeep of MyNCBI for progress reports
Support SRO with JIT (Just-In-Time) response preparation
Compliance and Regulatory:
Submit Vertebrate Animal Sections to IACUC committee (NIH)
Submit and track research compliance documents (MTAs/AUFs/IBCs)
Confirm Animal Use Form approvals (ACURO/DOD)
Coordinate basic IRB protocol submissions with PI and EH&S
Manage documentation for protocols on human subjects, animal research, and biosafety
Work with faculty and trainees to ensure credentials are current in sponsor portals
Ensure all lab grad students/postdocs have completed eRA Commons personal profiles
Help PIs establish and maintain ORCID IDs
Publication and Manuscript Support:
Assist with formatting/submitting manuscripts per journal web portal guidelines
Manage EndNote bibliographies and libraries as needed
Track publication submissions through MyBibliography/MyNCBI
Process publication charges per Institute policy
Assist with formatting graphs, charts, and figures for manuscripts and grants
Patent/Invention submission assistance
Event and Faculty Support:
Seminar and events coordination (comprehensive planning and execution)
Symposium/event management support
Coordinate faculty recruitment logistics
Interface with institutional offices on behalf of faculty
PI travel arrangements (comprehensive planning including airfare, accommodation, transportation, and conference registration)
Lab ordering for non-scientific supplies
Perform other related tasks, duties and responsibilities as required, assigned or directed.
Minimum Qualifications: Education:
Associate degree, or equivalent education, training and/or experience from which comparable knowledge, skills and abilities have been attained. Bachelor’s Degree in a related field is preferred.
Experience:
Four years prior experience providing administrative support in a high demand, challenging environment.
One year previous experience in pre- and post-award grant administration
Other Knowledge, Skills and/or Abilities:
Possesses strong analytical, time management, organizational, communication (written and verbal), and interpersonal skills
Able to exercise sound judgement and critical thinking skills
Able to seamlessly switch from one task to another
Able to prioritize workload
Works independently as well as in a team environment
Be responsible, organized, and a problem solver
Possesses strong attention to detail
Effectively interacts with individuals from various cultures and backgrounds
Professional proficiency in Microsoft Office suite; Microsoft 2016 or Office 365 is preferred – Intermediate skill in Outlook, Word, Excel and Power Point.
Capacity to learn department-specific software tools as needed
Supervisory Responsibilities: Direct: None. Indirect: None.
Location: This is an onsite position; candidates must be willing to work onsite in San Diego.
Compensation: The expected hiring range for this role is $60,000 - $72,185/year commensurate with skills and experience.
We welcome talented individuals of all backgrounds regardless of gender, sex, religion, race, national origin, citizenship, age, disability, perceived disability, pregnancy, pregnancy-related condition, reproductive health decisions, sexual orientation, gender identity, gender expression, genetic information, HIV/AIDS, marital status, covered veteran status, or any other characteristic protected by local, state, or federal laws, rules, or regulations. We are proud to be an equal employment opportunity employer.
As part of this commitment, Sanford Burnham Prebys Medical Discovery Institute will ensure that persons with disabilities are provided reasonable accommodations for the hiring process. If a reasonable accommodation is needed, please contact our HR Partners at 858 646 3100 Ext 5127 or via e-mail at accomodations@sbpdiscovery.org.
#J-18808-Ljbffr