Job Summary
Director, Financial Services/System Bursar at Houston City College (HCC) is responsible for the recommendation and implementation of tuition and fees, state‑mandated and Board‑approved student waivers and exemptions. This role manages student and financial information systems related to assessment, accounting, reporting, collection, and deposit of tuition, exemptions, and waivers. The Director ensures timely payment of refunds, student credit balances, and financial‑aid residuals, and oversees collection of delinquent accounts and all billing and receivables. The position provides reporting oversight for Student Accounts, Cashiering Operations, Receivables and Collections, and Scholarship Funds Accounting.
Essential Functions
- Administer and manage the College’s on‑line and in‑line cashiering system, 3rd‑party vendor cash pick‑up services, and the Student Payment Plan system.
- Oversee all payment solutions including eMarketer/eCommerce, event management, and other point‑of‑sale systems.
- Ensure HCC’s compliance with the Single Audit requirements of the U.S. Office of Management and Budget Circular and the Texas Single Audit Circular.
- Maintain compliance with Department of Education Cash Management Regulations (CFR 688.164) and manage scholarship funds, including drawing down funds from the Department of Education.
- Manage all student financial account activities—tuition and fee revenues and other student‑related incidental charges.
- Work with the collection agency to ensure timely billings, collections, and reporting of tuition and fees for the system.
- Manage Merchant Services for all credit card transactions and settlements, ensuring compliance with PCI‑DSS regulations.
- Provide timely and accurate reporting to the Texas Higher Education Coordinating Board and other state and federal agencies.
- Serve as a resource for Finance and Administration to interpret Business Office procedures, HCC policies, and regulations of external agencies; recommend policy changes as needed.
- Provide leadership and guidance to all college business offices on cashiering functions and to program/COE directors on program and course charges.
- Maintain system tables for registration codes, tuition and fee schedules, refund schedules and percentages, waivers, 3rd‑party (B‑codes), grant (G‑codes), and others.
- Head the ad‑hoc committee on enrollment cancellation and administer changes and process improvement initiatives.
- Advise the Associate Vice Chancellor Finance and Accounting on federal/state law interpretation related to student financial services and accounts.
- Maintain the Cash Handling Procedures Manual for the college and student financial services staff.
- Collaborate with the Executive Director of Financial Aid, Registrar, and HCC departments to synchronize efforts toward student service.
- Oversee accounting of Scholarship Funds, including Department of Education Title IV grants.
- Prepare financial portions of audit schedules for state, federal, internal, and external auditors.
- Perform other duties as required.
Qualifications
- Bachelor’s degree in Accounting or a related field.
- At least 6 years of administrative experience in accounting/business office and supervisory experience.
- Educational system experience preferred.
- Valid Texas Driver License.
- Certified Public Accountant (CPA) license in Texas preferred.
Special Skills
- MS Office Programs
- Information Management Systems
- Budget Management
- Strong analytical skills
- Conflict resolution techniques
Competencies
- Champion for change
- Entrepreneurial mindset
- Results‑driven
- Opportunity leveraging
- Strategic vision setting
- Talent attraction and development
- Inspirational and motivating
- Strategic action
- Belief and principle demonstration
- Resource management
Working Conditions
General office environment. Must be able to perform all job requirements with or without reasonable accommodations; remain in a stationary position during shift; move items weighing up to 25 pounds; operate job equipment per protocol. Must access, input, and retrieve information from technology devices and communicate with others to accomplish job requirements. May be required to work after hours, including weekends and holidays.
SECURITY SENSITIVE
This job class may contain positions that are security sensitive and thereby subject to the provisions of Texas Education Code 51.215.
The Organization
Houston City College (HCC) is composed of 14 Centers of Excellence and numerous satellite centers that serve diverse communities in the Greater Houston area by preparing individuals to live and work in an increasingly international and technological society. HCC is one of the country’s largest single‑accredited, open‑admission, community colleges offering associate degrees, certificates, workforce training, and lifelong learning opportunities.
The Team
Play a central role at HCC as you keep our everyday operations running like clockwork. You’ll get the chance to make things happen and work closely with inspiring leaders across different parts of the institution. Whether your role is supportive, administrative, financial or something else, you’ll be part of a dynamic team that not only provides HCC students with cutting‑edge academic and career tools, it also takes care of its people.
Location
Fourth‑largest city in the U.S. and home to 54 Fortune 500 companies. Approximately 145 languages are spoken. Overall after‑tax living costs are 5.6 % below the national average. Houston is a major‑league sports town, hosts the annual Houston Livestock Show & Rodeo, enjoys mild winters, and offers world‑renowned medical care, museums, cultural institutions, and culinary diversity.
EEO Statement
Houston City College does not discriminate on the bases of race, color, religion, sex, gender identity and expression, national origin, age, disability, sexual orientation or veteran’s status. Sandra B. Jacobson, J.D., M.Ed., SHRM‑SCP, Interim Director of EEO and Compliance & Title IX Coordinator, handles inquiries regarding the non‑discrimination policies.
Contact
Office of Equal Opportunity and Title IX
PO Box
Houston TX, 77266
713 718‑8271 or
Individuals with disabilities who require special accommodations to interview should contact (713) 718‑8565.