Robert Half
Description We are looking for a detail-oriented and proactive Executive Assistant to join our client's team in New Haven, Connecticut. This long-term contract position offers an opportunity to support executive-level operations within a dynamic non-profit organization. The ideal candidate will thrive in a fast-paced environment, demonstrating exceptional organizational skills and the ability to anticipate needs. Responsibilities:
- Manage executive calendars, scheduling meetings and events to ensure seamless coordination.
- Arrange and oversee travel bookings, including flights, accommodations, and itineraries.
- Prepare for executive meetings by organizing agendas and taking detailed notes.
- Handle requisitions and inventory management using Paylocity and other software tools.
- Serve as an attentive and approachable point of contact for staff, families, and external stakeholders.
- Assist in maintaining accurate records and documentation for administrative tasks.
- Collaborate with the Executive Director daily to review plans and prioritize tasks.
- Demonstrate initiative by identifying areas for improvement and addressing them proactively.
- Ensure smooth communication among departments while maintaining a respectful and courteous demeanor.
- Support the organization's mission by engaging with diverse families and staff members effectively.
- Proficiency in Google Suite, Zoom, and Paylocity for administrative and communication tasks.
- Strong organizational and time-management skills, with the ability to prioritize effectively.
- Exceptional communication skills, both written and verbal, to interact with diverse audiences.
- Proven ability to take initiative and stay ahead of tasks and deadlines.
- Experience in inventory management and requisition processes.
- Ability to remain composed and attentive to detail when working in high-pressure situations.
- A friendly yet meticulous demeanor, capable of building positive relationships with families and staff. TalentMatch®