Robert Half
Description We are looking for a highly organized and detail-oriented Executive Assistant to provide essential support to senior leadership. This role requires exceptional multitasking skills and a proactive approach to managing schedules, travel arrangements, and executive communications. Located in Ambler, Pennsylvania, this long-term position offers opportunities for growth and flexibility in a dynamic work environment. Responsibilities:
- Manage and maintain executive calendars, ensuring efficient scheduling of meetings and appointments.
- Arrange and coordinate domestic and international travel plans, including booking flights, accommodations, and transportation.
- Serve as the primary point of contact for executive communications, handling emails and correspondence with a high standard of conduct.
- Prepare and organize materials for meetings, presentations, and reports.
- Monitor and process expense reports, ensuring accuracy and compliance with company policies.
- Support event planning and logistics for both internal and external company functions.
- Foster effective communication and collaboration across teams, acting as a liaison for the executive.
- Ensure timely follow-ups and tracking of action items from meetings.
- Handle confidential information with discretion and maintain a high level of integrity.
- Adapt to varying office schedules and provide onsite support when required.
- Advanced proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.
- Strong organizational and time management skills with the ability to prioritize tasks effectively.
- Excellent written and verbal communication skills, with a client-facing demeanor.
- Demonstrated critical thinking and problem-solving abilities.
- Experience managing travel arrangements and coordinating schedules.
- Ability to work flexible hours, including occasional after-hours support.
- High level of discretion and ability to handle sensitive information securely. TalentMatch®