Robert Half
Description We are looking for a highly organized and detail-oriented Executive Assistant to provide comprehensive support to senior leadership within a dynamic and fast-paced environment. This long-term contract position offers the opportunity to contribute to high-level administrative operations while working closely with executives, clients, and internal teams. The role requires exceptional attention to detail, discretion, and the ability to manage multiple tasks effectively. Responsibilities:
- Manage and coordinate executive calendars, schedule meetings, and ensure all appointments are organized efficiently.
- Arrange travel plans, including booking flights, accommodations, and transportation, while addressing any logistical needs.
- Prepare and review documents, presentations, and correspondence with a focus on accuracy and quality.
- Facilitate internal and external meetings by organizing agendas, taking notes, and ensuring follow-up actions are completed.
- Handle expense reporting and maintain accurate records for reimbursement and budgeting purposes.
- Support onboarding processes for new hires and assist with office operations, including vendor management and supplies.
- Collaborate with HR, Operations, and leadership teams on administrative projects and initiatives.
- Maintain confidentiality and discretion while managing sensitive information and communications.
- Ensure deadlines are met by prioritizing tasks and managing competing priorities effectively.
- Demonstrate a detail-oriented approach when interacting with clients, vendors, and internal stakeholders.
- Minimum of 3-5 years of experience as an executive or administrative assistant, preferably in detail-oriented services, accounting, or legal fields.
- Associate's or bachelor's degree is preferred but not required.
- Advanced proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.
- Strong organizational skills with the ability to handle multiple priorities and deadlines.
- Excellent written and verbal communication skills, ensuring clear and precise interactions.
- Ability to work independently while maintaining collaboration within a team-oriented environment.
- High level of discretion in handling confidential information.
- Proactive and adaptable work style, thriving in a fast-paced and deadline-driven setting.