Robert Half
Description We are looking for a highly organized and proactive Office Manager to support daily operations in Miami, Florida. This contract-to-permanent position involves a dual role, combining executive administrative assistance with office management responsibilities. The ideal candidate will excel at multitasking, maintaining attention to detail, and ensuring smooth workflows within the office. Responsibilities:
- Coordinate travel arrangements for executives, ensuring all plans are accurate and efficient.
- Track expenses and generate detailed reports on a weekly, monthly, or quarterly basis.
- Manage calendars, schedule meetings, and organize conference calls as needed.
- Process expense submissions promptly to ensure timely payroll transactions.
- Handle the distribution of correspondence and maintain effective communication channels.
- Oversee day-to-day administrative tasks and maintain the overall efficiency of office operations.
- Manage inventory levels for office supplies, placing orders when necessary.
- Greet visitors in a courteous manner and assist with receptionist duties.
- Organize incoming and outgoing mail while maintaining proper documentation.
- Design and implement office policies and procedures to improve operational effectiveness.
- Strong organizational skills with the ability to manage multiple tasks simultaneously.
- Proficiency in handling accounts payable and tracking expenses.
- Excellent communication skills, both written and verbal.
- Ability to coordinate meetings and maintain calendars effectively.
- Knowledge of office supply management and inventory control.
- Familiarity with IT infrastructure and office layout planning.
- Competence in developing and implementing safety procedures for the office. TalentMatch®