Robert Half
Description We are looking for an experienced Office Manager to join our team in Rosemont, Illinois, on a Contract to permanent employment basis. This role is pivotal in ensuring smooth daily operations for a corporate office of approximately 100 employees, with responsibilities spanning administrative support, organizational management, and IT coordination. The ideal candidate will thrive in a dynamic environment and bring flexibility and adaptability to meet the evolving needs of the organization. Responsibilities:
- Oversee daily office operations, ensuring all administrative processes run efficiently and effectively.
- Manage calendars for executives and coordinate meetings with senior leadership and managing directors.
- Maintain and order office supplies to ensure the workspace is fully stocked and functional.
- Handle accounts payable tasks, including invoice processing and expense tracking.
- Perform receptionist duties, such as greeting visitors and managing incoming calls.
- Support IT-related needs by coordinating with third-party providers and addressing basic day-to-day technology issues.
- Assist in training and transitioning responsibilities alongside the outgoing Office Manager.
- Provide guidance and support to remote employees, ensuring their administrative needs are met.
- Adapt workflows and priorities to align with the growing and changing needs of the organization.
- Collaborate across departments to support corporate-wide initiatives and events. Requirements
- Proven experience in office management or administrative roles within a corporate setting.
- Strong organizational skills with the ability to prioritize and multitask effectively.
- Proficiency in managing calendars, scheduling meetings, and coordinating with senior leadership.
- Familiarity with accounts payable processes and general bookkeeping.
- Excellent communication skills to interact professionally with all levels of staff and external contacts.
- Basic understanding of IT systems and willingness to coordinate with third-party IT providers.
- Ability to work in a hybrid schedule, with flexibility to accommodate changing business needs.
- Demonstrated adaptability and problem-solving skills in a fast-paced environment.