Florida International University - Board of Trustees
Office Specialist - Herbert Wertheim College of Medicine
Florida International University - Board of Trustees, Miami, Florida, us, 33222
About FIU
Florida International University is a Top 50, preeminent public research university with 55,000 students from all 50 states and more than 140 countries, as well as an alumni network of more than 340,000. Located in the global city of Miami, the university offers more than 200 degree programs at the undergraduate, graduate and professional levels, including medicine and law. FIU faculty are leaders in their fields and include National Academy members, Fulbright Scholars and MacArthur Genius Fellows. A Carnegie R1 institution, FIU drives impactful research in environmental resilience, health and technology and innovation. Home to the Wall of Wind and Institute of Environment, FIU stands at the forefront of discovery and innovation. With a focus on student success, economic mobility and community engagement, FIU is redefining what it means to be a public research university.
Job Summary The Herbert Wertheim College of Medicine is currently seeking an Office Specialist to join our team of professionals.
Responsibilities
Performs clerical duties to include answering telephone calls, filing, data entry, research, compiling data, and creating spreadsheets.
Assists with scheduling and coordinating conferences, meetings, appointments, and travel arrangements for assigned department faculty and clinical staff. Ensures meeting calendar invites are up to par and confirms meeting appointments prior to scheduled meetings.
Supports the facilitation of patient engagement and follow‑up with behavioral health providers.
Organizes trainings including composing and/or preparing a wide variety of materials and presentations. Edits content and adds appropriate graphic and design elements.
Provides technical assistance for the various pediatric primary care practice sites.
Creates and tracks purchases and submits for processing in collaboration with the Herbert Wertheim College of Medicine Finance team.
Maintains solid relationships with assigned faculty, staff, primary pediatric practice sites, and behavioral health sites.
Supports the creation of questionnaires, Behavioral Health Integration Plans, Plan‑Do‑Study‑Act (PDSA), training surveys, satisfaction surveys, etc.
Prepares, compiles, and sorts documents for data entry. Obtains further information for incomplete documents. Enters data from source documents into prescribed computer database, files and forms. Transcribes information into required electronic format.
Supports the creation of reports and analysis of data. Generates reports from single or multiple systems.
Drives between campuses and affiliated sites as needed.
Works with and/or resides with minors and/or vulnerable persons within the affiliated pediatric clinical sites.
Performs other duties as assigned or directed. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related.
Minimum Qualifications High school diploma or GED and four (4) years office or related experience providing administrative support, or coordinating functions of an office or department; OR an equivalent combination of relevant education and/or experience.
Job Category Staff
Advertised Salary $32,150 - $35,000
Work Schedule Begin time: 8:30 AM End time: 5:00 PM
Pre‑Employment Requirements
Drug Screening
Expanded Background Check
How To Apply (Prospective Employee) If you have not created a registered account, you will be asked to create a username and password for use of the system. It is recommended that you provide an active/valid e‑mail account as that will be the main source of communication regarding your status within the process. In this account, you are able to track your applicant status in "My Applications".
To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.
Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume/curriculum vitae into one attachment. Attached documents should be in Microsoft Word or PDF format. All applicants are required to complete the online application including work history and educational details (if applicable), even when attaching a resume.
*This posting will close at 12:00 am of the close date.
How To Apply (Current Employee) As a current employee, you must log into Employee Self Service (ESS) to apply for this and any other internal career opportunity of interest. In this account, you are able to track your applicant status in "My Applications".
To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.
Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume/curriculum vitae, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume into one attachment. Attached documents should be in Microsoft Word or PDF format.
*This posting will close at 12:00 am of the close date.
How to Claim Vet Preference
Veterans with a VA service‑connected disability
Spouses of veterans with permanent and total service‑connected disability
Honorably discharged veterans with wartime service.
Unmarried widow or widower of a veteran who died as a result of a service‑connected disability
A veteran who has served in a qualifying campaign or expedition for which a campaign badge has been authorized, to include the Global War on Terrorism Expeditionary Medal.
Florida International University honors this policy and will comply with Veterans' Preference guidelines when filling staff positions. Any applicant claiming Veterans' Preference will be required to attach a DD214 with each application submitted for verification.
If there are any questions concerning Veterans' Preference, please contact Talent Acquisition & Management by calling 305‑348‑2500. For additional information on Veterans' Preference, visit http://www.floridavets.org/.
Clery Notice In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: https://police.fiu.edu/download/annual-security-fire-safety-report/.
To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).
Pay Transparency Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.
EEO Statement FIU is a State University System of Florida member, Equal Opportunity, Equal Access, and Affiliated Proffer for individuals with disabilities and veterans. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, or protected veteran status. For inquiries regarding nondiscrimination, contact FIU's Office of Civil Rights Compliance and Accessibility at 305.348.2785 or email ocrca@fiu.edu.
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Job Summary The Herbert Wertheim College of Medicine is currently seeking an Office Specialist to join our team of professionals.
Responsibilities
Performs clerical duties to include answering telephone calls, filing, data entry, research, compiling data, and creating spreadsheets.
Assists with scheduling and coordinating conferences, meetings, appointments, and travel arrangements for assigned department faculty and clinical staff. Ensures meeting calendar invites are up to par and confirms meeting appointments prior to scheduled meetings.
Supports the facilitation of patient engagement and follow‑up with behavioral health providers.
Organizes trainings including composing and/or preparing a wide variety of materials and presentations. Edits content and adds appropriate graphic and design elements.
Provides technical assistance for the various pediatric primary care practice sites.
Creates and tracks purchases and submits for processing in collaboration with the Herbert Wertheim College of Medicine Finance team.
Maintains solid relationships with assigned faculty, staff, primary pediatric practice sites, and behavioral health sites.
Supports the creation of questionnaires, Behavioral Health Integration Plans, Plan‑Do‑Study‑Act (PDSA), training surveys, satisfaction surveys, etc.
Prepares, compiles, and sorts documents for data entry. Obtains further information for incomplete documents. Enters data from source documents into prescribed computer database, files and forms. Transcribes information into required electronic format.
Supports the creation of reports and analysis of data. Generates reports from single or multiple systems.
Drives between campuses and affiliated sites as needed.
Works with and/or resides with minors and/or vulnerable persons within the affiliated pediatric clinical sites.
Performs other duties as assigned or directed. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related.
Minimum Qualifications High school diploma or GED and four (4) years office or related experience providing administrative support, or coordinating functions of an office or department; OR an equivalent combination of relevant education and/or experience.
Job Category Staff
Advertised Salary $32,150 - $35,000
Work Schedule Begin time: 8:30 AM End time: 5:00 PM
Pre‑Employment Requirements
Drug Screening
Expanded Background Check
How To Apply (Prospective Employee) If you have not created a registered account, you will be asked to create a username and password for use of the system. It is recommended that you provide an active/valid e‑mail account as that will be the main source of communication regarding your status within the process. In this account, you are able to track your applicant status in "My Applications".
To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.
Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume/curriculum vitae into one attachment. Attached documents should be in Microsoft Word or PDF format. All applicants are required to complete the online application including work history and educational details (if applicable), even when attaching a resume.
*This posting will close at 12:00 am of the close date.
How To Apply (Current Employee) As a current employee, you must log into Employee Self Service (ESS) to apply for this and any other internal career opportunity of interest. In this account, you are able to track your applicant status in "My Applications".
To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.
Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume/curriculum vitae, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume into one attachment. Attached documents should be in Microsoft Word or PDF format.
*This posting will close at 12:00 am of the close date.
How to Claim Vet Preference
Veterans with a VA service‑connected disability
Spouses of veterans with permanent and total service‑connected disability
Honorably discharged veterans with wartime service.
Unmarried widow or widower of a veteran who died as a result of a service‑connected disability
A veteran who has served in a qualifying campaign or expedition for which a campaign badge has been authorized, to include the Global War on Terrorism Expeditionary Medal.
Florida International University honors this policy and will comply with Veterans' Preference guidelines when filling staff positions. Any applicant claiming Veterans' Preference will be required to attach a DD214 with each application submitted for verification.
If there are any questions concerning Veterans' Preference, please contact Talent Acquisition & Management by calling 305‑348‑2500. For additional information on Veterans' Preference, visit http://www.floridavets.org/.
Clery Notice In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: https://police.fiu.edu/download/annual-security-fire-safety-report/.
To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).
Pay Transparency Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.
EEO Statement FIU is a State University System of Florida member, Equal Opportunity, Equal Access, and Affiliated Proffer for individuals with disabilities and veterans. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, or protected veteran status. For inquiries regarding nondiscrimination, contact FIU's Office of Civil Rights Compliance and Accessibility at 305.348.2785 or email ocrca@fiu.edu.
#J-18808-Ljbffr