Red Light Management is hiring: Executive / Personal Assistant & Office Coordina

Executive / Personal Assistant & Office Coordinator

Executive / Personal Assistant & Office Coordinator - Brooklyn, NY

Seeking a highly organized, proactive Executive Assistant/Office Coordinator to support a senior artist manager and small team in the electronic music space. The role is ideal for someone with 1–2 years of experience as an assistant or within the music industry.

Please send your resume to careers@redlightmanagement.com and include responses to the following questions:

• Are you able to commute to Brooklyn Monday through Friday?
• Who are your top three favorite electronic artists?

Responsibilities

Executive & Personal Support

• Manage and maintain daily calendar, scheduling internal and external meetings across multiple time zones
• Set up and manage calls, Zooms, and meetings, including agendas, recap notes, dial‑ins, and follow‑ups
• Coordinate, book, and manage complex travel (flights, hotels, ground transportation, itineraries, changes on the fly)
• Prepare, submit, reconcile, and track expense reports (Concur)
• Handle personal tasks as needed (appointments, errands, ordering food)
• Anticipate needs and proactively solve problems before they escalated
• Field, organize, and prioritize outreach from internal and external teams

Office Management & Operations

• Help oversee day‑to‑day office operations
• Maintain users and licenses across Zoom, Trello, Dropbox and beyond
• Assist with onboarding logistics for new hires or interns (access, calendars, basic setup)
• Open and close office as needed
• Book conference rooms
• Coordinate birthdays and office events

Administrative & Team Support

• Track tasks, deadlines, and follow‑ups across multiple projects
• Help oversee tour, release, special project timelines
• Handle general administrative needs as they arise

Qualifications

• College Graduate
• 2-3 years of experience as an assistant or within the music industry
• Strong organizational, time‑management, and multitasking skills
• Comfortable booking travel and managing expenses independently
• Excellent written and verbal communication skills
• High attention to detail and ability to manage confidential information with discretion
• Calm, adaptable, and solutions‑oriented under pressure
• Proficiency with Google Workspace, calendars, Zoom, and task‑management tools
• Based in NYC or able to work in‑office
• Annual Salary - $67,000 USD

Seniority Level

Entry level

Employment Type

Full‑time

Job Function

Administrative