Exponent
Front Desk Administrative Assistant
We are currently seeking a Front Desk Administrative Assistant for our Phoenix, AZ office. In this role, you will work as part of an administrative team, responsible for performing a wide variety of diverse, administrative tasks to provide a high level of support for our professional consultants and corporate staff. Qualified candidates who are selected to participate in our screening process for this role will be asked to take an editorial assessment via Microsoft Word prior to a potential formal interview.
You will be responsible for:
- Manage extremely busy front desk of gated facility
- Screen visitors arriving at front gate and direct them on how to proceed
- Greet office staff and visitors in a professional and welcoming manner
- Screen and forward incoming phone call
- Schedule appointments and manage conference room calendars
- Maintain visitor logbook and management of distribution of visitor and contractor badges
- Prepare outgoing mail and distribute incoming mail
- Maintain a clean and organized reception area
- Filing, scanning, and record keeping
- Assist with special projects as assigned
You will have the following skills and qualifications:
- High level of attention to detail and the ability to manage several tasks simultaneously
- Working experience and knowledge of Microsoft Office including Word, Excel, PowerPoint, Outlook
- Working experience with Vision/VantagePoint is a plus
- Demonstrated problem-solver
- Committed to quality work product both for independent tasks and team projects
- Demonstrated self-starter who shows initiative
- Motivated and committed to learning new systems, processes, skills
- Strong interpersonal skills
- Time management
- Adaptability and flexibility, ability to prioritize
- Positive attitude and upbeat personality
- Must be able to lift, push, pull a minimum of 20 lbs.