Administrative Assistant Job at PrideStaff in Palm Beach Gardens

Polished Administrative Assistant (Real Estate Consulting)

PrideStaff is recruiting on behalf of an established and growing Real Estate Consulting firm in Palm Beach Gardens.

The Role: Executive Support & Office Operations

We are seeking a polished, poised, and highly professional Administrative Assistant to become the essential backbone of our client's Real Estate Consulting firm. The ideal candidate is a proactive self-starter with a meticulous eye for detail and a natural ability to anticipate the needs of the leadership team. This role requires respect for professional formality and a dedication to high-level business standards. M-F 9am - 6pm or 8am - 5pm $24 - $30/hr.

Key Responsibilities & Functions

• Professional Correspondence: Serve as the primary point of contact for external communications, drafting professional emails to contractors, vendors, and high-value clients.
• Front Office: Answer phones, manage the central inbox, and warmly greet all visitors and clients.
• Scheduling & Management: Manage multiple executive calendars, schedule meetings, and create timely reminders for critical deadlines.
• Document Control: Maintain organized physical and digital filing systems and assist with preparing professional business materials.

II. Technology & Operational Readiness

• Tech Savvy Required: Utilize strong technical proficiency to manage office cell phones, internal communication systems, and troubleshoot minor technology issues.
• Software Proficiency: Maintain expert knowledge of the MS Office Suite (Word, Excel, Outlook), with the ability to create and format professional correspondence and organize data.
• Digital Branding: Responsible for managing and updating email signatures and professional online assets as needed.
• Office Management: Maintain optimal inventory of office supplies and ensure the professional appearance and functionality of the office space.
• Problem-Solving: Function as a natural problem solver, identifying operational hurdles and implementing efficient solutions independently.

Qualifications

• Experience: Proven experience as a professional Administrative Assistant or in an executive support role.
• Professionalism: Must be poised, possess excellent verbal communication skills, and maintain a high respect for professional business formality.
• Written Communication: Required ability to write clear, professional, and grammatically correct correspondence with minimal supervision.
• Technology: Demonstrated proficiency and comfort utilizing office technology, including mobile phones, calendar management, and the full MS Office Suite.
• Work Style: Must be a self-starter and highly self-motivated with exceptional attention to detail.

Compensation & Benefits Package

• Health Coverage: 50% of the healthcare premium covered by the employer.
• Additional Insurance: Dental and Vision coverage offered.
• Paid Time Off: Generous PTO and Holiday Pay provided.

If you are a detail-focused administrative expert seeking a long-term role with a prestigious Real Estate Consulting firm, apply through PrideStaff today!