Philadelphia Staffing is hiring: Contract Administrative Associate in Philadelph

Administrative Associate

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing. Our client, a reputable non-profit in Philadelphia, is seeking their next Administrative Associate to join their team on a contract basis. If you are a strong communicator, seeking an opportunity to develop your administrative skills, and able to start as soon as possible, this position is for you! About You: Minimum 1 year of administrative experience, with a bachelor's degree or equivalent; proven ability to support high-level executives or board members, including coordinating board meetings and handling sensitive information with discretion. Excellent written, verbal, and interpersonal communication skills; strong attention to detail and sound judgment when managing confidential materials. Skilled in organization, time management, and critical thinking; self-motivated with the ability to adapt to shifting priorities and meet deadlines independently or as part of a team. Proficient in Microsoft Office Suite (Excel, Outlook, Teams) and virtual meeting platforms; able to learn department-specific software quickly. Experience with calendaring, event planning, and project tracking; demonstrates a customer service mindset and a commitment to delivering high-quality support in a fast-paced environment.

About the Job: Collaborates closely with the team on board processes, administrative tasks, event planning, and document creation. Handles diverse sensitive matters, interacts with internal staff, and external vendors. Administrative support for board-related planning and operations, managing board demands, organizing schedules, drafting correspondence. Maintains meeting agendas, tracks priorities, takes meeting notes, assists with document proofreading/editing, and manages confidential files. Researches vendors, processes contracts, develops event materials, and assists with trip administration, including logistics and issue resolution. Offers support to team members, contributes to special projects, and ensures project execution success. Our client is seeking a detail-oriented and committed individual to join their team on a temporary basis. The position will operate on a hybrid model. Additionally, this position offers a pay rate of up to $30/hr based on experience. If you are interested, please apply with an updated Microsoft Word document. Beacon Hill is an equal opportunity employer and individuals with disabilities.