Administrative Assistant Job at California Staffing in Santa Monica

Administrative Assistant

We are looking for a detail-oriented administrative assistant to join our team in Santa Monica, California. This is a contract position requiring strong organizational skills and the ability to handle a variety of office tasks efficiently. The ideal candidate will thrive in a fast-paced environment and possess excellent communication abilities.

Responsibilities:

• Manage general office operations, ensuring smooth daily workflows and organization.
• Answer incoming calls, providing attentive and courteous assistance to callers.
• Perform accurate data entry tasks to maintain organized and up-to-date records.
• Handle receptionist duties, including welcoming visitors and managing front desk activities.
• Coordinate schedules and appointments to support team efficiency.
• Maintain office supplies and inventory, ensuring availability of necessary materials.
• Assist with document preparation and filing to meet administrative needs.
• Collaborate with team members to support ongoing projects and tasks.
• Uphold a high level of confidentiality when handling sensitive information.

Requirements:

• Proven experience in administrative or office support roles.
• Strong proficiency in data entry and general computer skills.
• Excellent phone etiquette and communication abilities.
• Familiarity with receptionist duties and front desk management.
• Ability to multitask and prioritize responsibilities effectively.
• Detail-oriented with strong organizational skills.
• Experience with Microsoft Office Suite or similar tools.
• High level of professionalism and reliability in the workplace.