NYC Staffing is hiring: Administrative Assistant in New York

Administrative Assistant

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing. Our client, a global investment firm, is seeking an administrative assistant to provide high-level support to the technology team. This role requires exceptional organizational skills, discretion, and the ability to thrive in a fast-paced environment. The schedule is 8:00am-5:00pm with flexibility as needed. This position is hybrid, with four days in the office in Manhattan and one remote day.

Responsibilities:

• Provide administrative support to 5-7 department heads
• Manage calendars, schedule meetings, and coordinate calls across time zones
• Arrange complex domestic and international travel and prepare itineraries
• Process expense reports accurately and in compliance with firm policies
• Maintain spreadsheets and assist with projects and ad hoc tasks
• Collaborate with team members to ensure smooth operations and coverage

Job Requirements:

• Bachelor's degree required
• 10+ years of administrative experience, ideally within finance or professional services
• Strong organizational and multitasking skills with attention to detail
• Excellent written and verbal communication skills
• Ability to work independently and manage shifting priorities in a fast-paced setting
• Proficiency in Microsoft Office Suite and ability to handle confidential information

Compensation/Benefits:

• Up to $120K base salary + bonus
• Medical coverage with HSA and PPO options; dental and vision coverage as well
• 401(k) with discretionary match
• Generous PTO package
• Free daily lunch and collaborative team environment
• Exposure to global operations and opportunities for growth

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.