Administrative Assistant
LHH Recruitment Solutions is currently seeking an Administrative Assistant who will provide essential support to ensure smooth office operations. This role involves managing calendars, coordinating meetings, handling general office tasks, and maintaining kitchen and common areas. The ideal candidate is organized, proactive, and comfortable multitasking in a fast-paced environment.
Responsibilities:
- Manage calendars for executives and team members, including scheduling meetings across time zones.
- Coordinate meeting logistics, prepare agendas, and distribute materials in advance.
- Handle calendar conflicts and last-minute changes efficiently.
- Serve as the first point of contact for visitors and incoming calls.
- Monitor and order office supplies; maintain inventory of event and cleaning supplies.
- Ensure mail distribution and outgoing correspondence are timely and accurate.
- Assist with expense reports and timesheet processing as needed.
- Maintain cleanliness and organization of kitchen and common areas.
- Stock fridge, coffee station, and pantry; manage dishwasher and supplies.
- Coordinate catering for meetings and company events.
- Prepare presentations, meeting notes, and reports.
- Update and maintain internal databases and shared folders (e.g., SharePoint).
- Support ad hoc projects and assist various departments as needed.
Qualifications:
- Minimum 23 years of administrative experience; prior experience in office management preferred.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
- Strong organizational and multitasking skills with attention to detail.
- Excellent communication and interpersonal skills.
- Ability to work independently and as part of a team.
Hours: 9:00-5:00pm Monday through Friday
Worksite Type: 100% in office
Employment Type: Temporary/Contract
Pay Details: $30.00 to $35.00 per hour
Search managed by: Coral Dunn
Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.
Equal Opportunity Employer/Veterans/Disabled Military connected talent encouraged to apply
To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www-uat.lhh.com/us/en/candidate-privacy
The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
- The California Fair Chance Act
- Los Angeles City Fair Chance Ordinance
- Los Angeles County Fair Chance Ordinance for Employers
- San Francisco Fair Chance Ordinance
Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Ref: US_EN_27_812222_3110354