Inside Higher Ed
Job Title
Executive Director – Budgets
Location Clayton State University, Morrow, Georgia
Employment Type Full-Time, Regular
Job Summary This position performs budgetary functions for the University; maintains the overall University budget and assists departments on campus in monitoring their departmental budget; provides budget management oversight for all funds.
Responsibilities
Responsible for preparing and submitting budget amendments into the PeopleSoft Financials system and submitting quarterly budget amendments to the BOR through the online application. (30%)
Inputs budget amendments submitted by departments throughout the year to transfer funds from one area to another as needed.
Verifies funds are available as requested.
Runs query to determine amount amended during the quarter.
Reviews to ensure that the amendments are input into the correct categories in the system.
Reconciles the report to verify that the budget remains in balance between revenue and expenditures for each fund source.
Notifies Budget Manager of any operationally required amendments to the departmental budget.
Coordinates quarterly budget review of departmental and grant ledgers with budget managers. (20%)
Prepares certification letter to be signed by all budget managers along with the quarterly budget report for both revenue and expenditures.
Collects documents from budget managers and scans and maintains them in an electronic file.
Answers any questions pertaining to the reports.
Prepares and monitors annual operating budget. (35%)
Enters data for all funds into Budget Prep module.
Reconciles revenue and expenses for each fund.
Maintains overall budget management for all funds.
Helps all Auxiliary Unit Heads to monitor and maintain their unit budgets.
Coordinates financial meetings with all auxiliary units and Budget & Finance periodically throughout the year.
Compiles and submits all annual reports/requests and ad hoc requests to BOR.
Provides budgetary report training for budget management personnel on campus. (10%)
Provides them with budget management training videos.
Provides one‑on‑one training if needed to show the new budget management personnel the reports needed to monitor budgets.
Help the budget management personnel to understand how to read the reports and interpret the data on the report.
Performs additional duties and tasks as assigned. (5%)
Approves various MSS transactions in HCM (e.g., supplemental pays, position detail changes, employee transfers, salary changes).
Approves various transactions in PeopleSoft Financials (e.g., budget journals, expense reports, travel authorizations).
Approves various HR ServiceNow requests for the budgetary level.
Prepares budget data and presents at various meetings on campus.
Participates in various committees.
Create new departments and projects/grants.
Performs various analysis reports utilized by senior management.
Required Qualifications
Bachelor's Degree
Minimum Qualifications
Minimum of 3 Years Budget/accounting Experience
Experience with various network applications: MS Excel, MS Word, MS PowerPoint, Email, etc.
Preferred Qualifications
Experience with budget/accounting in a higher education environment
Bachelor's degree in accounting or related field
Knowledge, Skills, & Abilities
Proficient in the use of Microsoft Office (Word, Excel, Outlook) and other relevant applications
Strong interpersonal, oral, and written communication skills.
Ability to work independently and as a part of a team depending on the requirements of the task.
Effective organizational and time management skills.
Ability to analyze and solve problems.
Ability to work as a team member and foster a cooperative work environment.
Ability to work in a fast‑paced environment.
Knowledge of accounting functions
Knowledge of office administration and procedures
Attention to detail and accuracy
USG Core Values
Equal Employment Opportunity Clayton State University is an equal employment, equal access, and equal educational opportunity and affirmative action institution. It is the policy of the University to recruit, hire, train, promote and educate persons without regard to race, color, national or ethnical origin, age, disability, gender, religion, sexual orientation, gender identity or veteran status as required by applicable state and federal laws. Clayton State University is an affirmative action/equal opportunity institution. For questions or more detailed information regarding this policy please contact the Clayton State University Office of Human Resources at (678) 466-4230. Individuals requiring disability related accommodations for participation in any event or to obtain print materials in an alternative format, please contact the Disability Resource Center at: (678) 466-5445.
Physical Demands
May spend long hours sitting and using office equipment and computers.
May occasionally lift and move objects weighing up to 25 pounds.
Clery Disclosure This position may be considered a Campus Security Authority, CSA. A Campus Security Authority is a Clery‑specific term that encompasses certain departments, groups, and individual employees who have a duty to report crimes they become aware of, as defined by the Clery Act.
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Location Clayton State University, Morrow, Georgia
Employment Type Full-Time, Regular
Job Summary This position performs budgetary functions for the University; maintains the overall University budget and assists departments on campus in monitoring their departmental budget; provides budget management oversight for all funds.
Responsibilities
Responsible for preparing and submitting budget amendments into the PeopleSoft Financials system and submitting quarterly budget amendments to the BOR through the online application. (30%)
Inputs budget amendments submitted by departments throughout the year to transfer funds from one area to another as needed.
Verifies funds are available as requested.
Runs query to determine amount amended during the quarter.
Reviews to ensure that the amendments are input into the correct categories in the system.
Reconciles the report to verify that the budget remains in balance between revenue and expenditures for each fund source.
Notifies Budget Manager of any operationally required amendments to the departmental budget.
Coordinates quarterly budget review of departmental and grant ledgers with budget managers. (20%)
Prepares certification letter to be signed by all budget managers along with the quarterly budget report for both revenue and expenditures.
Collects documents from budget managers and scans and maintains them in an electronic file.
Answers any questions pertaining to the reports.
Prepares and monitors annual operating budget. (35%)
Enters data for all funds into Budget Prep module.
Reconciles revenue and expenses for each fund.
Maintains overall budget management for all funds.
Helps all Auxiliary Unit Heads to monitor and maintain their unit budgets.
Coordinates financial meetings with all auxiliary units and Budget & Finance periodically throughout the year.
Compiles and submits all annual reports/requests and ad hoc requests to BOR.
Provides budgetary report training for budget management personnel on campus. (10%)
Provides them with budget management training videos.
Provides one‑on‑one training if needed to show the new budget management personnel the reports needed to monitor budgets.
Help the budget management personnel to understand how to read the reports and interpret the data on the report.
Performs additional duties and tasks as assigned. (5%)
Approves various MSS transactions in HCM (e.g., supplemental pays, position detail changes, employee transfers, salary changes).
Approves various transactions in PeopleSoft Financials (e.g., budget journals, expense reports, travel authorizations).
Approves various HR ServiceNow requests for the budgetary level.
Prepares budget data and presents at various meetings on campus.
Participates in various committees.
Create new departments and projects/grants.
Performs various analysis reports utilized by senior management.
Required Qualifications
Bachelor's Degree
Minimum Qualifications
Minimum of 3 Years Budget/accounting Experience
Experience with various network applications: MS Excel, MS Word, MS PowerPoint, Email, etc.
Preferred Qualifications
Experience with budget/accounting in a higher education environment
Bachelor's degree in accounting or related field
Knowledge, Skills, & Abilities
Proficient in the use of Microsoft Office (Word, Excel, Outlook) and other relevant applications
Strong interpersonal, oral, and written communication skills.
Ability to work independently and as a part of a team depending on the requirements of the task.
Effective organizational and time management skills.
Ability to analyze and solve problems.
Ability to work as a team member and foster a cooperative work environment.
Ability to work in a fast‑paced environment.
Knowledge of accounting functions
Knowledge of office administration and procedures
Attention to detail and accuracy
USG Core Values
Equal Employment Opportunity Clayton State University is an equal employment, equal access, and equal educational opportunity and affirmative action institution. It is the policy of the University to recruit, hire, train, promote and educate persons without regard to race, color, national or ethnical origin, age, disability, gender, religion, sexual orientation, gender identity or veteran status as required by applicable state and federal laws. Clayton State University is an affirmative action/equal opportunity institution. For questions or more detailed information regarding this policy please contact the Clayton State University Office of Human Resources at (678) 466-4230. Individuals requiring disability related accommodations for participation in any event or to obtain print materials in an alternative format, please contact the Disability Resource Center at: (678) 466-5445.
Physical Demands
May spend long hours sitting and using office equipment and computers.
May occasionally lift and move objects weighing up to 25 pounds.
Clery Disclosure This position may be considered a Campus Security Authority, CSA. A Campus Security Authority is a Clery‑specific term that encompasses certain departments, groups, and individual employees who have a duty to report crimes they become aware of, as defined by the Clery Act.
#J-18808-Ljbffr