NYC Staffing
Office Assistant Position
We are looking for a motivated and detail-oriented office assistant to join our team in New York, New York. In this role, you will play a vital part in ensuring the smooth operation of our office by managing supplies, assisting with mail and documents, and supporting events. This is a long-term contract position offering part-time hours, ideal for someone seeking stability and growth.
Responsibilities:
- Oversee the daily operation of the office, including maintaining and restocking the pantry with coffee, snacks, and supplies.
- Verify, unpack, and organize orders from suppliers, ensuring all items are properly stored.
- Handle administrative tasks such as ordering office supplies, sorting and scanning mail, and preparing physical documents.
- Support event preparation by counting and organizing collateral and ordering required materials.
- Manage food orders and coordinate catering needs for meetings or events.
- Collaborate with the building supervisor to register visitors in the system.
- Visit the office 1-2 times per month to provide additional support as needed.
- Ensure the office remains organized and fully stocked to meet the needs of staff and visitors.
- Assist with document handling, including scanning, filing, and mailing lists.
- Provide a welcoming environment for visitors and ensure their needs are met efficiently.
Requirements:
- Proficiency in Microsoft Office Suite, including Word and Excel.
- Experience managing office supplies and maintaining inventory.
- Strong organizational skills with attention to detail.
- Ability to handle mail-related tasks such as sorting, scanning, and sending documents.
- Familiarity with catering coordination and food ordering processes.
- Excellent communication skills and the ability to assist visitors professionally.
- Minimum of 1 year of experience in an office environment.
- Reliable and able to commute to the office as needed for on-site support.