StateJobsNY is hiring: Office Assistant 2 (Calculations) in Corona

Office Assistant 1

Activities may include creating spreadsheets, using calculators, and other means of performing calculations. Entering information into, offering basic interpretations of information within, or retrieving information from various computer databases, including the Statewide Financial System and/or Microsoft Access or similar computer database software package. Supervision of lower-level Office Assistants and/or may perform the more complicated calculations work. Answer questions and explain or clarify procedures and use independent judgment to make decisions and resolve problems.

This position may be assigned to any of the following areas of the Fiscal Policy and Management unit.

Purchasing

Process purchase requisitions via New York Statewide Financial System (SFS). Follow OGS procurement guidelines of purchasing. Follow OSC guide to financial operations regarding purchasing/contracts. Collect and organize information for the purpose of purchasing commodities and services as directed. Liaison with contractors/suppliers and agency staff to help resolve procurement issues. Purchase commodities/services via Procurement card as directed.

Accounts Payable

Follow OSC guide to financial operations regarding accounts payable. Verify vendor invoices for payment processing. Liaison to NYS OGS Business Services Center for payment processing. Pay outstanding invoices via as directed. Collect and organize documentation to support payment of outstanding invoices.

Procurement Card Reconciliation

Review receipts and logs for purchases made by designated cardholders. Verify Procurement card transactions via SFS which includes input of appropriate accounting codes. Compile and prepare financial data for budgetary purposes upon request. Other duties as assigned. Maintain compliance with OPWDD training policies.