Great Hearts is hiring: Assistant Office Manager / Registrar - Blossom Rock in P

Assistant Office Manager / Registrar Great Hearts Academies is a nonprofit network of charter schools dedicated to improving education by developing excelling public prep schools. Great Hearts' academies are substantially outperforming other public and private schools, proving that tuition-free schools can do a superb job of educating students if they are smaller, more efficient, and set higher expectations for all students through a core, classical liberal arts curriculum. We gladly prepare our graduates for success in the best colleges and universities in the nation, but our main purpose is the formation of the soul, heart, and mind. We believe that the highest goal of education is to become good, intellectually and morally. The success of Great Hearts is based on combining an unwavering commitment to classical liberal arts education with the understanding that our schools can constantly be improved through sound, data-driven leadership. Assistant OM/ Registrar Duties and Responsibilities * Manages the annual enrollment and waitlist cycles, including late enrollment and withdrawal processes, and transfer of records documents/processes. * Maintains detailed record of student enrollment in each grade level within PowerSchool, School Axis, and the academy internal tracker, ensuring that enrollment numbers are met. Provides reports to Office Manager and Headmaster and meets weekly with Headmaster regarding enrollment numbers. * Manages in-person enrollment appointments, including gathering welcome materials, appointment management, and follow-up. * Manages the collection and maintains the upload of student documents, ensuring all have been received per ADE guidelines. * Receives and processes records requests from schools; maintains student withdrawal files in a timely manner per ADE guidelines. * Manages the academy's on-site database (School Axis), electronic interfaces with the AZ Dept. Provides excellent customer service by communicating professionally through in-person, phone, email, and robo call, ensuring a positive enrollment process for families. * Assists the Office Manager in organizing and overseeing the annual distribution (and collection) of textbooks, materials, and lockers to students and faculty, including informative communications with parents regarding book deposits, ordering, etc. * Assists the Office Manager with contributions and fees through the payment system (Configio). Ensures that all student grades are recorded in PowerSchool for submission to the ADE and assists Office Manager with communication of grades to the families. * Maintains ongoing data in the student information system (PowerSchool) and enrollment system (School Axis). * Assists Office Manager in creating sections and student schedules in PowerSchool. * Assists in the front office when coordinator is out or as needed, answering phones, completing student attendance, etc. * Provides support for Student Information Night, graduation, etc. * Assists Office Manager with other duties as assigned. * Reports to Office Manager and Headmaster The Assistant Office Manager/Registrar position offers an exceptional opportunity to lead and contribute meaningfully to a unique organization which is changing K-12 education in this country. Prior experience working in a school's front office preferred * Ability to organize confidential data efficiently. * Strong computer skills utilizing Word and Excel and the ability to learn new software quickly * Personal Qualities and Values A vibrant shared services center, and the competitive aspiration, well-being, and camaraderie of our employees, is an essential complement to our academic communities. We accept obligations and we act on those obligations in a manner suitable to their timely and satisfactory fulfillment. We respond creatively to overcome obstacles and ask for help when necessary * Great Hearts Academies is an Equal Opportunity Employer.